Agenda and minutes

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The Cabinet Member referred to the notice of filming at meetings and this information was noted.

To receive any apologies for absence.

There were none.

There were none.  

The Chair will consider the admission of any late items of Urgent Business. (Late items of Urgent Business will be considered under the agenda item where they appear).

There were none.  

There were none.

In line with Contract Standing Order (CSO) 0.08, 2.01(d) and 18.03, the report sought approval from the Cabinet Member for Housing and Planning (Deputy Leader) to vary the BWF – Fire Risk Assessment and Protective Coatings contract, increasing the contract sum by a further £690k to deliver the works set out in the report. The revised total contract sum would be £5.94m.

The additional works were detailed in Appendix A – Exempt Report and would be carried out to all eight blocks within the existing BWF – Fire Risk Assessment and Protective Coatings contract. The additional works were required to ensure the programme achieves full compliance with current Fire and Building Safety Regulations

Carrying out these works would provide crucial benefits, including ensuring compliance with the Building Safety Act, fulfilling legal duties to protect occupants from fire hazards, implementing effective fire prevention and control measures, and preventing the spread of fire and smoke. These works would enhance occupant safety, provide peace of mind, and reduce the risk of severe incidents by identifying and rectifying potential fire risks within a building.

The Cabinet Member RESOLVED

1. Pursuant to (CSO) 0.08, 2.01(d) and 18.03, to approve the variation of the BWF – Fire Risk Assessment and Protective Coatings contract in the sum of £5.25m, authorises an increase in the contract sum by a further £690k, and approves the use of contingency as set out in the report. The revised contract value will be £5.94m.

2. To agree the total costs and scope of works contained within Appendix A of the  Exempt Report.

Reasons for decision

The BWF – Fire Risk Assessment and Protective Coatings Contract was developed following a series of fire risk assessments, which identified essential fire safety works to 8 blocks on the estate. The works were required to ensure that residential buildings met current fire safety legislation and adequately resisted the spread of fire throughout the communal areas and provided a protected means of escape to allow the safe evacuation of residents and safe access by the fire brigade. The project commenced November 2023. During the works, the project team identified and agreed that additional works were required to ensure the project met current fire safety regulations. The additional works were not identified at tender stage; however, they were considered essential for compliance and include the following:

 Replacement of all windows, including spandrel panels to the communal stairwell of Kenley, a 17-storey residential block

 Installation of enhanced emergency lighting across all wing blocks

 Provision of additional fire-rated doors on external balconies

 Upgraded wayfinding and fire safety signage

 Implementation of essential fire safety features and surface finishes across all eight blocks on the Estate

 Additional works to complete the programme as detailed in the table in Appendix A – Exempt Report

The above measures would ensure compliance with current building and fire safety across the estate.

Subject to approval of the additional budget allocation, the Broadwater Farm (BWF) – Fire Risk Assessment (FRA) Programme would proceed towards full completion. The current programme  ...  view the full minutes text for item 6.

The report sought Cabinet Member approval to appoint the preferred contractor for the delivery of a construction contract at undisclosed site – detailed in the exempt part of the report. The development was designed to provide safe and secure accommodation.

The Cabinet Member was asked to approve the appropriation of the land outlined in red on the plan at Appendix 2—from housing to planning purposes—to enable the delivery of the scheme. This appropriation would allow the Council to exercise its powers to override any third-party rights or interests (subject to appropriate engagement with affected parties), and subsequently re-appropriate the land back to housing use upon practical completion of the development.

The Cabinet Member RESOLVED

1. To approve the appointment of Contractor A, as identified in the Appendix 1 exempt part B of this report, to undertake the new build works for the contract sum as set out in the exempt report.

2. To approve the rents as set out in section 1.5 of the exempt part of this report.

3. To approve the exemption as set out in section 1.6 of the exempt part of this report.

4. To note the engagement and consultation undertaken in relation to this site, as detailed in section 3 of the exempt part of the report.

5. To approve the appropriation of the land, shown edged red on the plan at appendix 2 in the exempt part of the report, from housing purposes to planning purposes pursuant to Section 122 of the Local Government Act 1972, as it is no longer required for the purpose for which it is currently held, and for the purpose of carrying out the works approved under the planning permission for the scheme.

6. To approve the use of the Council’s powers under Section 203 of the Housing and Planning Act 2016 to override any easements and other third-party rights and interests relating to the land edged red on the plan at Appendix 2 in the exempt part of the report that may be infringed by the development approved under the planning permission for the scheme and further described in the exempt part of the report.

7. To delegate authority to the Corporate Director of Culture, Strategy and Communities, in consultation with the Corporate Director of Finance and Resources, to agree and make any necessary compensation payments arising from valid claims relating to third-party rights affected by the development, in accordance with the Council’s scheme of delegation.

8. To approve the appropriation of the land shown edged red on the plan at appendix 2 in the exempt part of the report, from planning purposes back to the Housing Revenue Account (HRA) for housing purposes under Section 19 of the Housing Act 1985 upon practical completion of the development.

9. To approve the total scheme cost as set out in the exempt part B of the report.

10.  To approve the issuance of a Letter of Intent for up to 10% of the contract value, as detailed in the exempt section of the report.

Reasons for decision

Contractor A has  ...  view the full minutes text for item 7.

Items 9 and 10 are likely to be subject to a motion to exclude the press and public be from the meeting as they contain exempt information as defined in Section 100a of the Local Government Act 1972 (as amended by Section 12A of the Local Government Act 1985); paras 3 and 5, namely information relating to the financial or business affairs of any particular person (including the authority holding that information) and information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

Items 9 and 10 were subject to a motion to exclude the press and public from the meeting as it contained exempt information as defined in Section 100a of the Local Government Act 1972 (as amended by Section 12A of the Local Government Act 1985); paras 3 and 5, namely information relating to the financial or business affairs of any particular person (including the authority holding that information) and information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

The Cabinet Member considered the exempt information.

The Cabinet Member considered the exempt information.