Agenda and draft minutes
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Contact: Ayshe Simsek, Democratic Services and Scrutiny Manager 2929, Email: ayshe.simsek@@haringey.gov.uk
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Filming at meetings Please note that this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method. Although we ask members of the public recording, filming or reporting on the meeting not to include the public seating areas, members of the public attending the meeting should be aware that we cannot guarantee that they will not be filmed or recorded by others attending the meeting. Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on. By entering the meeting room and using the public seating area, you are consenting to being filmed and to the possible use of those images and sound recordings.
The Chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual or may lead to the breach of a legal obligation by the Council.
Minutes: The Cabinet Member referred to the filming at meetings notice and this information was noted. |
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Apologies for absence To receive any apologies for absence. Minutes: There were none. |
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Declarations of interest A member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:
(i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and (ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room.
A member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.
Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct Minutes: There were none. |
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Urgent Business The Chair will consider the admission of any late items of Urgent Business. (Late items of Urgent Business will be considered under the agenda item where they appear). Minutes: There was none
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Deputations / Petitions / Questions Minutes: There were none
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Extension of current Gas Maintenance Contracts Minutes:
In September 2019 Homes for Haringey commenced a procurement to identify contractors to carry out gas related servicing & repairs to its properties within the Western and Eastern regions of the borough.
The Managing Director of Homes for Haringey under delegated powers awarded two contracts, each for an initial term of two years with an option to extend up to three years in one year increments up to (maximum term of five years). These contracts were awarded to:
• Purdy Contracts Ltd – Contract value £2.39m per annum
• Sureserve Compliance Services Ltd – Contract value £2.36m per annum
The contract was now approaching the end of its 5 year duration (which included 3 x 1 year extensions) and was now due to be re-tendered for a further 7 years (5 years plus 2 x 1 year extensions), due to the complexity of the new contracts it would take longer than anticipated to be ready to retender and mobilise for 1st October 2025, therefore the Council needed to request approval to extend both of the current contracts for a further 6-months commencing from 1st October 2025 until 31st March 2026.
This would enable enough time for the full procurement of 3 x new heating contracts which would consist of 3 lots, 2 x domestic lots and 1 x Commercial /Communal lot. It would also bring the start date of the new contracts into line with the new financial year from 1st April 2026, making budgeting and financial forecasting easier.
Re-procuring a new contract had proven to be more complex due to the need to have 3 x contracts in place. A completely new and separate commercial/communal heating contract had to be developed in order to address newer technologies like renewable energy (Ground source and air source heat pumps), District Energy Networks and complex heating systems, the commercial/communal heating contract also needed to align with the new Heat Network regulations which would come into force in 2025, and heavily regulated under a Heat Network Technical Assurance Scheme (HNTAS) to ensure fairer pricing, clearer billing and improved service standards for residents.
The Cabinet Member RESOLVED
That, in accordance with the Council’s Contract Standing Order 18.03.3 in accordance with CSO 2, the variation/extension to a contract dated 1st October 2020 with an initial Expiry Date of 30th September 2025 between the Council and the Service Provider for [a gas servicing programme in Haringey – Lot 1 and Lot 2] (the “Contracts”) under Contract Standing Order 18.03.3 in accordance with CSO 2 agree to extend both current Gas Servicing contracts with the following contractors, by extending the current term of the Service by up to six (6) months until 31st March 2026.
• Purdy Contracts Limited, effective from 1st October 2025 to provide for a further extension of six (6) months to 31st March 2026, at an additional cost of £1,305,000.00 (total additional cost £1,305,000.00.)
• Sureserve Compliance Services Ltd, effective from 1st October 2025 to provide for a further extension of six (6) months ... view the full minutes text for item 6. |