Agenda and draft minutes

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To receive any apologies for absence.

There were none.

There were no declarations of interest.

There were no urgent business.

There were none.

This report sought the Cabinet Member for Housing and Planning’s approval for awarding a contract to Contractor ‘L’ to carry out internal modernisation works on approximately 300 dwellings across the borough, subject to validation surveys. Additional addresses were expected to be added in the contract’s second year. The agreement was structured as a two-year Measured Term Contract (MTC) with a maximum value of £4.8 million.

The contract had initially been awarded to Contractor ‘D’ and received Cabinet Member Signing on 25 July 2024. However, Contractor ‘D’ issued a Termination of Contract notice on 10 March 2025, in accordance with Contract Clause 7.1, with the termination effective from 9 June 2025. As a result, the report proposed awarding the contract to the second-placed bidder, Contractor ‘L’, to maintain continuity of the modernisation programme and prevent further delays.

In addition, the report requested the Cabinet Member’s approval for issuing a Letter of Intent to the approved contractor, for an amount up to £480,000—representing 10% of the contract value. This would allow the contractor to secure their supply chain and support timely mobilisation of the programme.

2.1 Pursuant to the council’s contract Standing Order (CSO) 2.01. c and in

accordance with Statement of Principles CSO 0.08., for the Cabinet Member

for Housing and Planning to approve the award of a Measured Term Contract

to the preferred contractor identified in exempt Appendix A for the renewal of

kitchens, bathrooms and associated works to borough wide dwellings. This

will be for the maximum sum of £4.8m for the period of 2 years, with the

option of a time and value extension of one year.

2.2 For Cabinet Member for Housing and Planning to approve the

issue of a letter of intent for approval for the issue of a letter of intent to the

approved contractor. This will be for an amount up to £480,000 which

represents 10% of the contract sum.

2.3 For Cabinet Member for Housing and Planning to approve the professional

fees of £443,302 that represents 9.24% of the contract sum.

2.4 For Cabinet Member Housing and Planning to note and approve the total

project costs set out in the exempt part of the report.

Reasons for decision

3.1 One of the key objectives of the Housing Asset Management Strategy is to

bring all of the Council’s Housing stock up to the Decent Homes Standard by

2028. The Decent Homes Standard is a minimum standard regulatory

requirement for all social housing landlords and was established to ‘bring

health benefits to tenants and reduce health inequalities’ (Decent Homes

Guidance 2006). This work is key in helping the Council maintain a principal

strategy, by providing modern facilities with the modernisation of kitchens

and bathrooms for our residents.

3.2 Cabinet Member approval is required to award a Measured Term Contract

(MTC) for internal modernisation works to circa 300 dwellings boroughwide

over a period of two years, with further addresses being added in the second

year of the contract. The contract will enable essential internal works such  ...  view the full minutes text for item 13.

Item 8  is likely to be subject to a motion to exclude the press and public be from the meeting as it contains exempt information as defined in Section 100a of the Local Government Act 1972 (as amended by Section 12A of the Local Government Act 1985); paras 3 and 5, namely information relating to the financial or business affairs of any particular person (including the authority holding that information) and information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

That the press and public be excluded from the remainder of the meeting as item 9 contains exempt information as defined under paragraph 3, Part 1, Schedule 12A of the Local Government Act 1972: Information relating to the financial or business affairs of any particular person (including the authority holding that information).

The Cabinet Member considered the exempt information.