Agenda and draft minutes

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The report sought the Lead Member’s approval to vary the contract with Northgate Vehicle Hire Ltd, as permitted under CSO 10.02.1, which allows the Cabinet to authorize contract variations where the value is £500,000 or more.

The original contract value had been depleted, necessitating a variation to ensure the continued provision of services initially procured under the Homes for Haringey (HfH) contract. Following the insourcing of HfH, the contract had been novated to the Council. This variation also aimed to facilitate a thorough and strategic procurement process for the next fleet contract.

The Cabinet Member RESOLVED:

Recommendations

3.1.That the Lead Member Cllr Sarah Williams to authorised the variation of contract in accordance with CSO 10.02.1b) whereby Cabinet may authorise a variation valued at £500,00 or more and CSO 16.02 where decisions the Leader may allocate such a decision to the Cabinet Member having responsibility for the relevant portfolio and approve a variation in contract value of up to £1,101,000 with no time extension to the original award.

Reasons for decision

4.1 To allow for the continuation of fleet services with Housing Repair Service (HRS), covers areas including Responsive repairs, Voids, Depot, Facilities management, M&E, Planned Works and Estates and Neighbourhoods.

4.2 We have initiated future procurement for the fleet, this variation will allow for the expenditure during the life of the current contracts while the organisation to put together a comprehensive tender project, focusing on value for money, operational needs and requirements of our fleet in line with Haringey Councils future commitments including Clean Air initiatives.

Alternative options considered

5.1.Do Nothing – The current contract would terminate, and the HRS would be unable to fulfil its requirements as a landlord to its customers, Imposed fines for late payments and potential withdrawal and repossession of vehicles.

5.2.Initiate future procurement – This option is being undertaken in time for the expiry of the existing contract allowing the time for due diligence, evaluation, Market research and planning of requirements would not allow for transition of contract in the time required.