Agenda and draft minutes
PDF 196 KBVenue: Alexandra House, 10 Station Road, N22 7TR
Contact: Kodi Sprott, Email: kodi.sprott@haringey.gov.uk Email: kodi.sprott@haringey.gov.uk
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Filming at meetings Please note that this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method. Although we ask members of the public recording, filming or reporting on the meeting not to include the public seating areas, members of the public attending the meeting should be aware that we cannot guarantee that they will not be filmed or recorded by others attending the meeting. Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on.
By entering the meeting room and using the public seating area, you are consenting to being filmed and to the possible use of those images and sound recordings.
The chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual or may lead to the breach of a legal obligation by the Council. Minutes: The Cabinet Member for Finance and Corporate Services referred to the notice of filming at meetings and this information was noted.
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Apologies for absence To receive any apologies for absence. Minutes: There were no apologies for absence. |
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Declarations of interest A member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:
(i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and (ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room.
A member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.
Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct Minutes: There were no declarations of interest. |
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Urgent business Minutes: There were no items of urgent business. |
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Minutes: This report requested the Cabinet Member for Finance and Corporate Services to approve the award of contract for VMware Cloud Foundation plus Firewall and Anti threat prevention to Phoenix Software Ltd. The Cabinet Member for Finance and Corporate Services briefly adjourned the signing to seek further clarification on the Council’s budget allocation of funding for this 5 year contract . The signing re-opened and it was confirmed by Finance Officers that the full cost of the contract would not be met from the 2024/25 budget but be covered over the 5 year period by an allocated portion of the IT budget for each financial year. This contract would provide additional functionality for Haringey’s digital landscape, the approach would reduce the physical footprint and thus in turn reduce costs.
The Cabinet Member for Finance and Corporate Services, RESOLVED
To award a contract to Phoenix Software Ltd for VMWare Cloud Foundation plus firewall and Anti threat prevention which would use the KCS framework Y23065 Software Products and Associated Services for 5 years from August 2024 (start date to be defined once approved) to August 2029 at a cost of: £1,036,969.45, as per CSO 7.01(b) and CSO 9.07.1(d). Reasons for decision The existing VMWare licenses were expiring on October 7th 2024 and if the Council waited until these expired, there would be delays in moving to the new technology. Due to this, officers would be required to rebuild all servers again in the new license type. This would further delay the move into the new DC. The Council had already paid for the old license type in 2021 and it was decided that officers would allow these to die naturally in October. Officers would also be reducing the number of overall servers moved to the new environment as part of this process and have only procured what would be needed going forward.
Alternative options considered Do Nothing – not an option as VMWare is the virtualisation software the Council used to ensure a lower carbon footprint as around 85% of the servers were virtual.
Go out to full Tender – also not an option as there were thousands of resellers and it would be a colossal task.
This support contract could only be purchased through resellers of which there are many, however discounts were awarded to resellers by VMWare based upon the volume they sold. Those that had the greatest volume also offered the greatest discount. The procurement was being completed through the Kent County Services framework Y23065 (KCS) where 17 suppliers were able to provide the service. An expression of interest was completed to narrow the field to the premium partners. The 8 that responded were asked to provide quotes for a number of options through the HPCS system as per CSO7.02 & CSO9.07.1d Only 4 managed to get quotes from VMWare.
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New items of urgent business Minutes: There were no new items of urgent business. |