Agenda and draft minutes

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The Chair will consider the admission of any late items of Urgent Business.

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where they appear. New items of Urgent Business will be dealt with under

agenda items 8 or 12 ).

There were no items of urgent business.

There  wer eno declarations of  interest put forward.

To consider any requests received in accordance with Part 4, Section B,

paragraph 29 of the Council’s Constitution.

None

The Cabinet Member for Housing and Planning (Deputy Leader) considered the report, which sought agreement to a maximum price for a project to deliver council housing retrofits, detailed in the exempt report.

The Cabinet Member noted that the project was partially funded by the Social Housing Decarbonisation Fund (SHDF) Wave 2.2 and would support the first retrofit project, which the Council has commenced since approving the Housing Energy Action Plan (HEAP) agreed by cabinet in January 2023.

It was further noted that the contract will be spent delivering a maximum of 289 retrofits to Council owned street properties. If the recommendations were approved, a procurement exercise would be carried out by Haringey Council’s Strategic Procurement team on the London Construction Programme (LCP) Dynamic Purchasing System (DPS) for a Retrofit Installer (as referred to under PAS2035:2023 & PAS2030:2023) / Contractor.

The project would actively commit to one of the main objectives of the Council Delivery Plan: to reduce carbon emissions from the Council is housing stock and meet Haringey Climate Change Action Plan (CCAP) targets.

In response to questions from the Cabinet Member, the following information was provided:

-       This was a two-year contract with a potential third year extension.

-       Housing in Coldfall and White Hart Lane ward would be the recipients of the initial retrofit works. 

-       Assurance was provided that this contract award was within the budget envelope assigned to carbon reduction in the MTFS. In relation to adhering to the budget envelope, assurance was given that the team had already completed an expression of interest exercise and pre – tender formalities, which had informed the decision and contract cost. Therefore, tenders would be sought according to the pre -contract rate. Contractors would be aware that the Council had set allocated funds to spend on retrofit, allowing the Council to set the price and draw down on these funds.

-       Any unexpected significant variation in the contract price and provision, which was over £500k, would require a further key decision.

Further to considering the exempt information and exempt recommendations, the Cabinet Member for Housing and Planning (Deputy Leader),

RESOLVED

1.    To approve an agreed maximum sum for appointment of a contractor following a procurement process as detailed in this report and the exempt report containing exempt recommendations.

2.    To Approve a delegation to the Director of Placemaking & Housing, after consultation with the Director of Finance, to award a contract to the highest scoring bidder in accordance with the evaluation criteria up to a maximum value identified in the exempt report, following a compliant procurement process. The contract will have a maximum term of three years.

Reasons for decision

 A Retrofit Installer is required to deliver the project, as well as ensuring that grant funding deadlines can be met by carrying out the appropriate amount of works and claiming for the funding before the deadline. Further details on the grant funding are detailed in the body of this report.

Approval pre-procurement will ensure that the tendering suppliers are aware that  ...  view the full minutes text for item 26.

The Cabinet Member for Housing and Planning (Deputy Leader) considered the report which sought approval for the provisional award of a contract, subject to Stage 2 s20 consultation, for a programme of surveys to undertake Fire Risk Appraisals of External Walls (FRAEWs) for residential properties and provide reports.

In response to questions from the Cabinet Member, the following information was provided.

-       The Council’s staff were not in a position to complete these works as this was a specialist exercise and the only viable option was procurement of these works.

-       There were eight properties who were awaiting EWS1 reports to allow completion of mortgages which this decision would allow.

-       The Council had not previously worked with the successful contractor, but they had passed the procurement criteria for quality, including case studies and outlining their experienced delivery of this provision for social housing providers.

-       With regards to leaseholder consultation, there will be a second round of consultation under section 20 of the Landlord tenant Act 1985 and this is set out in the report and statutory comments.

-       The contract would be provided over a three-year period, starting with and prioritising high rise buildings.

Further to considering the exempt information and exempt recommendation, the Cabinet Member for Housing and Planning (Deputy Leader),

RESOLVED

1.     To approve the provisional award of a contract to Contractor A, subject to Stage 2 Leaseholder consultation, for carrying out a programme of surveys for Fire Risk Appraisals of External Walls (FRAEWs) for residential properties and provide reports, including EWS1 and Building Safety Case reports where required, over a period of 3 years from commencement, which subject to award is estimated to be 1^st November 2024, for a maximum value of £1,799,956.00.

2.     To note the details of the procurement and approve the sum in exempt report.

Reasons for decision

3. 

The Building Safety Act 2022 places a statutory duty upon accountable persons to assess the building safety risks for occupied higher-risk buildings Sections 83. Additionally, the Fire Safety (England) Regulations 2022; regulation 5 -Design and materials of external walls, confirms that for high-rise residential buildings risk assessments as required under the Regulatory Reform Fire Safety Order 2005 (FSO) must include details of the level of risk posed by the design and the material of the buildings external wall system as well as the mitigating measures in relation to that risk.

The Council must also ensure that its residential buildings should adequately resist the spread of fire across their external wall systems, through specification of suitable remediation works.

The survey and resulting reports will support the Council’s property data and building safety cases and allow our fire risk assessments to comply with the requirements of the Building Safety Act and the Regulatory Reform Fire Safety Order 2005. Without this, FRA’s may not in future, be considered fit for purpose.

Although Haringey’s residential high-rise buildings do not have rainscreen cladding similarly to that involved in the Grenfell disaster, fire can occur in external walls  ...  view the full minutes text for item 27.

As per item 3.

None

Items 9 - 11 is likely to be subject to a motion to exclude the press and public be from the meeting as they containexempt information as defined in Section 100a of the Local Government Act 1972 (as amended by Section 12A of the Local Government Act 1985); paras 3 and 5, namely information relating to the financial or business affairs of any particular person (including the authority holding that information) and information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

RESOLVED

To exclude the press and public as  items 9 to 11 contained exempt information as defined in Section 100a of the Local Government Act 1972 (as amended by Section 12A of the Local Government Act 1985); paras 3 and 5, namely information relating to the financial or business affairs of any particular person (including the authority holding that information) and information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

As set out in the exempt minutes.

As set out in the exempt minutes.

As per item 3.

None