Agenda and draft minutes

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The Chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual or may lead to the breach of a legal obligation by the Council.

The Chair referred to the notice of filming at meetings and this information was noted.

To receive any apologies for absence.

There were none.  

The Chair will consider the admission of any late items of Urgent Business. (Late items of Urgent Business will be considered under the agenda item where they appear).

There were no declarations of interest. 

There were none.

There were none.

The report requested Cabinet Member approval for the award of a contract to Contractor ‘D’ to carry out internal modernisation works to circa 300 dwellings throughout the borough subject to validation surveys, with further addresses being added in the second year of the contract. This was a two-year Measured Term Contract (MTC) which would be for the maximum sum of £4.8m.

The report requested the Cabinet Member for Housing and Planning (Deputy Leader) approval for the issue of a letter of intent to the preferred contractor. This would be for an amount up to £480,000 which represents 10% of the contract sum.

It was further recommended that the Cabinet Member approves the professional fees of £443,302 which represents 9.23545% of the contract sum, for the design and contract administration.

The Cabinet Member RESOLVED

1. Pursuant to the Council’s contract Standing Order (CSO) 16.02, to approve the award of a Measured Term Contract to the preferred contractor identified in exempt Appendix A for the renewal of kitchens, bathrooms and associated works to borough wide dwellings. This would be for the maximum sum of £4.8m for the period of 2 years, with the option of a time and value extension of one year.
2. To approve the issue of a letter of intent for an amount up to £480,000 that represents 10% of the contract sum.
3. To approve the professional fees of £443,302 that represents 9.23545% of the contract sum.
4. To note the total project costs set out in the exempt part of the report.

Reasons for decision

One of the key objectives of the Housing Asset Management Strategy was to bring all of the Council’s Housing stock up to the Decent Homes Standard by 2028. The Decent Homes Standard is a minimum standard regulatory requirement for all social housing landlords and was established to ‘bring health benefits to tenants and reduce health inequalities’ (Decent Homes Guidance 2006). This work was key in helping the Council maintain a principal strategy, by providing modern facilities with the modernisation of kitchens and bathrooms for our residents.

Cabinet Member approval was required to award a Measured Term Contract (MTC) for internal modernisation works to circa 300 dwellings borough wide over a period of two years, with further addresses being added in the second year of the contract. The contract would enable essential internal works such as the renewal of kitchens, bathrooms and associated works to progress. This was following a tendering exercise via the Adam Procure Dynamic Purchasing System (DPS) under the Minor Work Category. The procurement process was fully overseen and managed by Haringey Council’s Procurement team. The contract would be carried out over two years with an option to extend for one further year.

The evaluation process was carried out in accordance with the Invitation to Tender requirements and was based on 60% price and 30% quality and 10% social value.

Based on the tender evaluation it was recommended that the tender was awarded to Contractor ‘D’. The details of the tender evaluation are outlined  ...  view the full minutes text for item 6.

Item 8 is likely to be subject to a motion to exclude the press and public be from the meeting as it contians exempt information as defined in Section 100a of the Local Government Act 1972 (as amended by Section 12A of the Local Government Act 1985); paras 3 and 5, namely information relating to the financial or business affairs of any particular person (including the authority holding that information) and information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

Item 8 was subject to a motion to exclude the press and public be from the meeting as it contains exempt information as defined in Section 100a of the Local Government Act 1972 (as amended by Section 12A of the Local Government Act 1985); paras 3 and 5, namely information relating to the financial or business affairs of any particular person (including the authority holding that information) and information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

The Cabinet Member considered the exempt information.