Agenda and draft minutes

School Governor and School Improvement contract, Cabinet Member Signing
Tuesday, 18th June, 2024 4.00 pm

Venue: Alexandra House, 10 Station Road N22 7TR

Contact: Ayshe Simsek, Democratic Services and Scrutiny Manager  2929, Email: ayshe.simsek@haringey.gov.uk

Items
No. Item

1.

Filming at Meetings Notice

Please note that this meeting may be filmed or recorded by the Council for

live or subsequent broadcast via the Council’s internet site or by anyone

attending the meeting using any communication method. Although we ask

members of the public recording, filming or reporting on the meeting not to

include the public seating areas, members of the public attending the meeting

should be aware that we cannot guarantee that they will not be filmed or

recorded by others attending the meeting. Members of the public participating

in the meeting (e.g. making deputations, asking questions, making oral

protests) should be aware that they are likely to be filmed, recorded or

reported on. By entering the meeting room and using the public seating area,

you are consenting to being filmed and to the possible use of those images

and sound recordings.

 

The Chair of the meeting has the discretion to terminate or suspend filming or

recording, if in his or her opinion continuation of the filming, recording or

reporting would disrupt or prejudice the proceedings, infringe the rights of any

individual or may lead to the breach of a legal obligation by the Council.

Minutes:

The Chair referred to the filming at meetings notice and attendees noted this information.

2.

Apologies for absence

To receive any apologies for absence.

Minutes:

There were no apologies for absence.

3.

Urgent Business

The Chair will consider the admission of any late items of Urgent Business.

(Late items of Urgent Business will be considered under the agenda item

where they appear. New items of Urgent Business will be dealt with under

agenda item 7 or 9 ).

Minutes:

There were no items of urgent business.

4.

Declarations of interest

A member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:

 

(i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and

(ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room.

 

A member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.

 

Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct

Minutes:

There were no declarations of interest.

5.

Deputations/Petitions/Questions

To consider any requests received in accordance with Part 4, Section B,

paragraph 29 of the Council’s Constitution.

Minutes:

There were no deputations, petitions or questions put forward.

6.

Haringey School Improvement and Governor Services pdf icon PDF 652 KB

Minutes:

The AD of Commissioning & Programmes set out the  reasons for consideration of the report  which was seeking approval   to proceed to open tender for the Council to continue to commission School Improvement and Governor Services. This was to ensure statutory and strategic functions can be delivered and to ensure compliance with the Public Contract Regulations 2015 and the Council’s Contract Standing Order policy.

 

The Cabinet Member for Children, Schools and Families was  also being asked to approve the budget of up to £3,686,107 for a total of 8 years under a 4 plus 2 plus 2 years contractual agreement, commencing from 1st April 2025 until 31st March 2033.

 

In response to questions from the Cabinet Member, the following information was noted:

 

-      This was an open tender process and the Council was undertaking this procurement in its  capacity as a supervising authority for the provision as set out in paragraph 7.5.1 .

 

-      This  decision did not affect the operation of the HEP(Haringey Education  Partnership which was established as a School’s Company and had a wide remit and reach.

 

-      The Council would look to commission a provider to work on these strategic and  statutory functions, aiming to also have a strong  interface with traded  services being commissioned by schools.

 

-      After this meeting and call in period, a briefing  report on this decision would go forward to the Schools Forum on the 16th of July in accordance with  schools finance  guidance as the decision involved  allocation of the central school services funding block. Following this Schools Forum meeting, the  Council would go out to open tender for these services and  bring forward a report later in the year to Cabinet on  the award of the contract.

 

The Cabinet Member for Children, Schools and Families,

 

RESOLVED

 

1.    To approve the proposal to proceed to open tender for the Council to continue to commission School Improvement and Governor Services to ensure statutory and strategic functions can be delivered and to ensure compliance with the Public Contract Regulations 2015 and the Council’s Contract Standing Order policy.

 

2.    To approve the budget of up to £3,686,107 for a total of 8 years under a 4 plus 2 plus 2 years contractual agreement, commencing from 1st April 2025 until 31st March 2033 in accordance with the budget breakdown in section 7.8 of this report.

 

Reasons for decision

 

To be complaint with regulation, HEP would need to secure a minimum of 80% from Haringey Council and Haringey Schools. This would meet Public Contract Regulations 2015, specifically Regulation 12 to be exempt from competition criteria.  

 

However, it has been identified that over recent years HEP has expanded its offer and area of operations to encompass schools beyond the Haringey Local Authority area. Whilst this has ensured that the organisation has achieved financial sustainability and was able to retain its non-profit making status which has benefitted the LA and Schools through a diverse and comprehensive offer.

 

However, the expansion of HEP’s  ...  view the full minutes text for item 6.

7.

New items of Urgent Business

As per item 3.

Minutes:

None

8.

Exclusion of the Press and Public

Item 9 is likely to be subject to a motion to exclude the press and public  from the meeting as it contains exempt information as defined in Section 100a of the Local Government Act 1972 (as amended by Section 12A of the Local Government Act 1985); paras 3 and 5, namely information relating to the financial or business affairs of any particular person (including the authority holding that information) and information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

Minutes:

Not required.

9.

New Items of Exempt Business

As per item 3.

Minutes:

None