Agenda and draft minutes

Fortismere School Urgent Condition Works Phase 2, Cabinet Member Signing
Wednesday, 12th June, 2024 12.00 pm

Venue: Alexandra House, 10 Station Road, N15 7TY

Contact: Kodi Sprott, Principal Committee Coordinator  Email: kodi.sprott@haringey.gov.uk

Items
No. Item

1.

Filming at meetings

Please note that this meeting may be filmed or recorded by the Council for

Live or subsequent broadcast via the Council’s internet site or by anyone

attending the meeting using any communication method. Although we ask

members of the public recording, filming or reporting on the meeting not to

include the public seating areas, members of the public attending the meeting

should be aware that we cannot guarantee that they will not be filmed or

recorded by others attending the meeting. Members of the public participating

in the meeting (e.g. making deputations, asking questions, making oral

protests) should be aware that they are likely to be filmed, recorded or

reported on. By entering the meeting room and using the public seating area,

you are consenting to being filmed and to the possible use of those images

and sound recordings.

 

The Chair of the meeting has the discretion to terminate or suspend filming or

recording, if in his or her opinion continuation of the filming, recording or

reporting would disrupt or prejudice the proceedings, infringe the rights of any

individual or may lead to the breach of a legal obligation by the Council.

Minutes:

The Cabinet Member referred to the notice of filming at meetings and this information was noted.

 

2.

Apologies for absence

To receive any apologies for absence.

Minutes:

There were none.  

 

3.

Declarations of interest

A member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:

 

(i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and

(ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room.

 

A member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.

 

Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct

Minutes:

There were none.

 

4.

Fortismere School Urgent Condition Works Phase 2 pdf icon PDF 309 KB

Minutes:

To request approval to award a contract to undertake urgent condition work at Fortismere School.

To approve the issuance of a letter of intent representing 10% of the contract sum.

 

The Cabinet Member RESOLVED

 

For the Cabinet Member for Children, Education and Families to:

  1. Approve, pursuant to contract standing order (CSO) 16.02 (urgent decision allocated to Cabinet Member) and 9.07.1d (Contracts valued at £500,000 or more only to be awarded, assigned, or novated by the Cabinet), an award of contract to Contractor B, identified in the Part B exempt report, to undertake condition works at Fortismere School at a tender price of £1,367,012 subject to the further details of the recommendation in section 3.1 of the Part B report.

 

  1. To Approve the issuance of a Letter of Intent for a value of £136,701 pursuant to CSO 9.07.3 (Director may approve issuance of a Letter of Intent).

 

  1. Note that based on the above recommendation the total project cost for this project is as follows: -

Description

Actual / Forecast Spend

Project Cost up to May 2024

£226,298

Forecast Construction Cost 24/25

£ 1,332,837

Forecast On Cost 24/25

£464,749

Forecast Construction Cost 25/26

£34,175

Forecast On Cost 25/26

£21,483

Total

£2,079,118

 

 

Reasons for decision

A feasibility study was completed in February 2022 that recommended improvements to aspects of the school’s building services and fabric to ensure compliance with health and safety regulations and to maintain resilience of mechanical and electrical systems.

To limit the disruption to the school the works identified were split into two phases with Phase One works including improvements to Block H that was suffering from structural defects and serious fire precaution issues which needed to be addressed to ensure the safe use by the school. This phase (Phase 2) will address wider issues across the school including the following:

  • ·  Fire Compartmentalisation
  • ·  Replacement fire doors
  • ·  Extension of heating system to Block E
  • ·  Concrete repairs
  • ·  Electrical mains power distribution renewal
  • ·  Water tank replacement

 

 

 

Alternative options considered

Do nothing – The refurbishment works would address serious health and safety issues which if unattended could lead to Haringey being held liable under the Management of Health and Safety at Work Regulations 1999 amongst other Health and Safety legislation and would place students, staff, and visitors at unnecessary risk.

Following liaison with Haringey’s Strategic Procurement department the contractors on the LCP Major Framework were assessed and discounted as it was considered that a more competitive offer would be received by undertaking a procurement via the Dynamic Purchasing System (DPS).

In-house – There was currently no resource within the Council that had the capacity, specialist expertise or qualifications to deliver the service.

 

 

 

5.

Exclusion of the Press and Public

Item 4  is likely to be subject to a motion to exclude the press and public be from the meeting as it contains exempt information as defined in Section 100a of the Local Government Act 1972 (as amended by Section 12A of the Local Government Act 1985); paras 3 and 5, namely information relating to the financial or business affairs of any particular person (including the authority holding that information) and information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

Minutes:

Item 6 was subject to a motion to exclude the press and public be from the meeting as it contains exempt information as defined in Section 100a of the Local Government Act 1972 (as amended by Section 12A of the Local Government Act 1985); paras 3 and 5, namely information relating to the financial or business affairs of any particular person (including the authority holding that information) and information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

 

6.

EXEMPT Fortismere School Urgent Condition Works Phase 2

Minutes:

The Cabinet Member considered the exempt information.