Agenda and draft minutes

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The Cabinet Member referred to the notice of filming at meetings and this information was noted.

To receive any apologies for absence.

There were none.  

There were none.

To request approval to award a contract to undertake urgent condition work at Fortismere School.

To approve the issuance of a letter of intent representing 10% of the contract sum.

The Cabinet Member RESOLVED

For the Cabinet Member for Children, Education and Families to:

1. Approve, pursuant to contract standing order (CSO) 16.02 (urgent decision allocated to Cabinet Member) and 9.07.1d (Contracts valued at £500,000 or more only to be awarded, assigned, or novated by the Cabinet), an award of contract to Contractor B, identified in the Part B exempt report, to undertake condition works at Fortismere School at a tender price of £1,367,012 subject to the further details of the recommendation in section 3.1 of the Part B report.

2. To Approve the issuance of a Letter of Intent for a value of £136,701 pursuant to CSO 9.07.3 (Director may approve issuance of a Letter of Intent).

3. Note that based on the above recommendation the total project cost for this project is as follows: -

Reasons for decision

A feasibility study was completed in February 2022 that recommended improvements to aspects of the school’s building services and fabric to ensure compliance with health and safety regulations and to maintain resilience of mechanical and electrical systems.

To limit the disruption to the school the works identified were split into two phases with Phase One works including improvements to Block H that was suffering from structural defects and serious fire precaution issues which needed to be addressed to ensure the safe use by the school. This phase (Phase 2) will address wider issues across the school including the following:

• ·  Fire Compartmentalisation
• ·  Replacement fire doors
• ·  Extension of heating system to Block E
• ·  Concrete repairs
• ·  Electrical mains power distribution renewal
• ·  Water tank replacement

Alternative options considered

Do nothing – The refurbishment works would address serious health and safety issues which if unattended could lead to Haringey being held liable under the Management of Health and Safety at Work Regulations 1999 amongst other Health and Safety legislation and would place students, staff, and visitors at unnecessary risk.

Following liaison with Haringey’s Strategic Procurement department the contractors on the LCP Major Framework were assessed and discounted as it was considered that a more competitive offer would be received by undertaking a procurement via the Dynamic Purchasing System (DPS).

In-house – There was currently no resource within the Council that had the capacity, specialist expertise or qualifications to deliver the service.

Item 4  is likely to be subject to a motion to exclude the press and public be from the meeting as it contains exempt information as defined in Section 100a of the Local Government Act 1972 (as amended by Section 12A of the Local Government Act 1985); paras 3 and 5, namely information relating to the financial or business affairs of any particular person (including the authority holding that information) and information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

Item 6 was subject to a motion to exclude the press and public be from the meeting as it contains exempt information as defined in Section 100a of the Local Government Act 1972 (as amended by Section 12A of the Local Government Act 1985); paras 3 and 5, namely information relating to the financial or business affairs of any particular person (including the authority holding that information) and information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

The Cabinet Member considered the exempt information.