Agenda and draft minutes

Award of contract for landscape works at The Paddock, Tottenham Hale, Cabinet Member Signing
Tuesday, 11th June, 2024 11.00 am

Venue: Alexandra House, 10 Station Road, N22 7TY

Contact: Kodi Sprott, Principal Committee Coordinator  Email: kodi.sprott@haringey.gov.uk

Items
No. Item

1.

Filming at meetings

Please note that this meeting may be filmed or recorded by the Council for

live or subsequent broadcast via the Council’s internet site or by anyone

attending the meeting using any communication method. Although we ask

members of the public recording, filming or reporting on the meeting not to

include the public seating areas, members of the public attending the meeting

should be aware that we cannot guarantee that they will not be filmed or

recorded by others attending the meeting. Members of the public participating

in the meeting (e.g. making deputations, asking questions, making oral

protests) should be aware that they are likely to be filmed, recorded or

reported on. By entering the meeting room and using the public seating area,

you are consenting to being filmed and to the possible use of those images

and sound recordings.

 

The Chair of the meeting has the discretion to terminate or suspend filming or

recording, if in his or her opinion continuation of the filming, recording or

reporting would disrupt or prejudice the proceedings, infringe the rights of any

individual or may lead to the breach of a legal obligation by the Council.

Minutes:

The Cabinet Member for Placemaking and Local Economy referred to the notice of filming at meetings and this information was noted.

 

2.

Apologies for absence

To receive any apologies for absence.

Minutes:

There were no apologies for absence.

 

3.

Declarations of interest

A member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:

 

(i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and

(ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room.

 

A member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.

 

Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct

Minutes:

There were no declarations of interest.

 

4.

Award of contract for landscape works at The Paddock, Tottenham Hale pdf icon PDF 318 KB

Additional documents:

Minutes:

This report sought approval to appoint contractors for the final phase of landscape works, which would deliver a comprehensive package of improvements to The Paddock including enhanced arrival spaces; a new and improved network of primary and secondary paths providing access for all; enhanced planting and landscaping; new wetland areas; a wildlife-viewing hide; signage and interpretation panels; benches and bins, and facilities for educational activities to be delivered on-site by our partners, TCV. The value of the landscape works was £1,069,938.58. This was funded from the Council’s capital programme (Capital Scheme 401: Tottenham Hale Green and Open Spaces Strategy), and a s.106 contribution of £576,144 (including indexation) secured from the Hale Wharf development.

 

Cllr Gordon raised a query in regard to engagement with residents on this project. Officers explained there would be an introduction to the Paddock for local residents. There were talks within within the team about the creation of a leaflet for council tenants moving in the vicinity in terms of what they could access at the paddock.

RESOLVED

The Cabinet Member for Placemaking and Local Economy,

  1. Approve, pursuant to Contract Standing Order 9.07.1(d), the award of a contract to Bidder 1 for delivery of a package of RIBA Stage 5-6 landscape works at The Paddock, Tottenham Hale, for the sum of £1,069,983.58 subject to the further recommendation in section 3.1 of Part B, and subject to the Council entering into a lease of Thames Water land at The Paddock for a term of 125 years, which will be the subject of a separate report.

 

Reasons for decision

  • The selected landscape contractor was the highest scoring bidder across quality, social value and price.

 

  • The selected contractor provides a high level of expertise in working in sensitive ecological environments. They had demonstrated a strong response to the tender specification and provide value for money for the Council.

 

  • The works were within budget and had been assessed through a robust process and found to be reasonable and competitive.

 

Alternative options considered

Not awarding the contract

 

  • The Paddock Enhancement Programme had already made significant progress in transforming the site through the established management contract with TCV and the preliminary land remediation works.

 

  • Not awarding the contract for comprehensive landscape works would mean the project would not be able to build on the progress made to date, and the long-term partnership with TCV may be put at risk.

 

  • The project would not be able to deliver the planned accessibility improvements for all sections of the community; the improved arrival spaces to enhance the connections to the neighbouring area and the new Council housing at Hale Wharf in particular; or the enhanced educational facilities to underpin the project’s community engagement and volunteering activities.

 

  • This would undermine the vision for The Paddock of delivering an enhanced site with a long-term management plan in place to secure Local Nature Reserve Status.

 

Delivering enhancements incrementally

 

  • Delivering the landscape works contract incrementally would prolong the Paddock enhancement programme and would likely lead to higher costs due to  ...  view the full minutes text for item 4.

5.

Exclusion of the Press and Public

Item 4  is likely to be subject to a motion to exclude the press and public be from the meeting as it contains exempt information as defined in Section 100a of the Local Government Act 1972 (as amended by Section 12A of the Local Government Act 1985); paras 3 and 5, namely information relating to the financial or business affairs of any particular person (including the authority holding that information) and information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

Minutes:

To exclude the press and public be from the meeting as it contains exempt information as defined in Section 100a of the Local Government Act 1972 (as amended by Section 12A of the Local Government Act 1985); paras 3 and 5, namely information relating to the financial or business affairs of any particular person (including the authority holding that information) and information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

 

6.

EXEMPT Award of contract for landscape works at The Paddock, Tottenham Hale

Minutes:

The Cabinet Member considered the exempt information.