Agenda and draft minutes

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The Chair referred to the notice of filming at meetings and this information was noted.

To receive any apologies for absence.

There were none.  

The Chair will consider the admission of any late items of Urgent Business. (Late items of Urgent Business will be considered under the agenda item where they appear. New items of Urgent Business will be dealt with under agenda item 7).

There was no urgent business. 

There were none.

To consider any requests received in accordance with Part 4, Section B, paragraph 29 of the Council’s constitution.

There were none.

The report sought approval from the Cabinet Member for Housing Services, Private Renters, and Planning for a variation to increase the currently approved contract value for the existing gas maintenance contract (Lot 2) with Purdy Contracts Ltd. This was to enable payment of pending and future invoicing to ensure continuation of current provision of gas service and maintenance and boiler replacements to Council residents for the remaining contract term up to 30-09-2025 and did not require any additional budget. The report also recommended steps which could be taken to ensure Equality Act duties are properly considered in future.

The Cabinet Member RESOLVED

To approve a variation, under Contract Standing Order 10.02.1.b, to increase the original currently approved contract value for the existing Gas Maintenance Contract (Lot 2), with Purdy Contracts Ltd by £5.504,908.90 from £11.95M to a total of £17,454,908.90, to cover the duration up to 31-03-2025.

Reasons for decision

To continue with the servicing and maintenance of domestic heating systems within the west of the borough and commercial/communal heating systems as well as private sector leasing (PSL) and hostel properties throughout the borough with minimal disruption to residents up to the end of March 2025.

To replace current obsolete and failing communal boiler systems, and renew gas supply pipes to an estate that no longer complied with current safety regulations.

To ensure continuity in adhering to regulation 36 (Duties of Landlords) under the Gas Safe Regulations 1998 to keep residents safe.

This was the most economically advantageous route as the procurement of a new contract was due to be carried out next year as the current contract expired in September 2025.

When the original procurement was conducted, there were large savings made over the previous contract however additional and unforeseen services had become necessary to ensure the safety of residents and the continued provision of heat and hot water and the contract costs had increased.

Since 2020, Purdy Contracts, had been delivering Social Value under the Haringey contract that has benefitted the local community through using the local supply chain, attending careers fairs, donating Christmas presents, taking on work experience placements and creating 5 Apprentice roles, 2 of which have since qualified and work as engineers, one of which started as work experience. Purdy had also attended careers, jobs, and apprentice fairs, and school visits, taking along Apprentices to tell their own story. This opened career options and awareness for residents regarding Housing Sector job roles.

Purdy were also committed to using the local supply chain to buy all materials needed on the contract. This had a direct impact on the local economy, and over the past year spend with local supplies merchant A10 equated to £840,000 of Social Impact Value (Thrive Social Value Calculator). Whilst future contracts would ensure that Social Value was a key factor, this variation to the contract would also ensure the continued good work under this contract until a new contract was in place.

Alternative options considered

Undertaking a full procurement exercise to re-tender  ...  view the full minutes text for item 6.

Item 7 is likely to be subject to a motion to exclude the press and public be from the meeting as they contained exempt information as defined in Section 100a of the Local Government Act 1972 (as amended by Section 12A of the Local Government Act 1985); paragraph 3 namely information relating to the financial or business affairs of any particular person (including the authority holding that information) and information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

Item 8 was subject to a motion to exclude the press and public be from the meeting as they contain exempt information as defined in Section 100a of the Local Government Act 1972 (as amended by Section 12A of the Local Government Act 1985); paras 3 and 5, namely information relating to the financial or business affairs of any particular person (including the authority holding that information) and information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

The Cabinet Member considered the exempt information.

As per item 3.

There were no new items of urgent business.