Agenda and draft minutes

The Cabinet Member for Childrens, Schools and Families referred to the notice of filming at meetings and this information was noted.

To receive any apologies for absence.

There were no apologies for absence.

There were no declarations of interest.

There were no deputations, petitions or questions.

This signing sought approval to award a contract to T&B (Contractors) Ltd

pursuant to Contract Standing Orders 7.01.b) and 9.07.1 d) for urgent condition

and safety works at Hornsey School for Girls. Pursuant to Pursuant to Contract Standing Order (CSO) 9.07.3 to approve the issuance of a letter of intent in the value of £100,000.

On 14th November 2023, RAAC panels were discovered in the school kitchen and one third of the school dining room, which had not previously been identified in the original survey. The kitchen was closed immediately, with hoarding installed to close off the section of dining room identified as containing RAAC and a temporary catering facility had been provided until these RAAC panels could be encapsulated. The DfE had agreed with the school for further RAAC encapsulation works to take place to provide a total of 7 Science teaching labs and associated prep room space. This would provide the school with sufficient Science classroom space to provide a full curriculum.

T&B (Contractors) Ltd were instructed with two enabling works packages, under

delegated authority; to complete a scope of validation works in April 2024 to

open up areas and test services to confirm works completed to date, to provide

scaffolding for access for validation works, and a temporary office for a staff

member whose office space is within the domain of the temporary kitchen. The

combined value of these awards was approved under delegation for £55,245.41. The defects liability period (rectification period) is 12 months. The contract was to be awarded on a fixed price basis. The procurement route is based on a traditional (full design) form of contract – JCT Standard Building Contract without Quantities 2016 edition with Contractor’s Design Portion (SBC/XQ 2016). Completion of the remaining works was projected to be end of August 2024. There was currently a temporary kitchen in place to provide school meals.

RESOLVED

1. To approve, pursuant to Contract Standing Order (CSO) 16.02 and 9.07.1d to

award a contract to T&B (Contractors) Ltd based on their tender value of £956,302.54 for urgent condition and safety works at Hornsey School for Girls.

2. To approve a client contingency as set out in Part B of this report which will be

strictly managed under change control governance arrangements. This is in addition to the award value noted in 3.1.1 Refer to Part B section 3 for the

contingency value and total award value.

3.  Approve the issuance of a Letter of Intent up to the value of £100,000 as allowed under Contract Standing Order 9.07.3.

Reasons for decision

Diamond Build Plc was appointed in August 2023 to carry out works to Block

initial five classrooms, Block G plus and option to undertake works to the Block

A hall. A variation of contract was granted in November 2023 to fully

encapsulate the block A hall roof, in line with the latest DfE Guidance.

Diamond Build Plc placed themselves into Voluntary Liquidation on the 8th

January 2024 and withdrew from site immediately The  ...  view the full minutes text for item 5.

Item XX is likely to be subject to a motion to exclude the press and public be from the meeting as it/they contains exempt information as defined in Section 100a of the Local Government Act 1972 (as amended by Section 12A of the Local Government Act 1985); paras 3 and 5, namely information relating to the financial or business affairs of any particular person (including the authority holding that information) and information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

To exclude the press and public be from the meeting as it contains exempt information  as defined in Section 100a of the Local Government Act 1972 (as amended by Section 12A of the Local Government Act 1985); paras 3 and 5, namely information relating to the financial or business affairs of any particular person (including the authority holding that information) and information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

As per item 5.