Agenda and draft minutes
PDF 188 KBContact: Felicity Foley, Committees Manager 2919, Email: felicity.foley@haringey.gov.uk
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Apologies for absence To receive any apologies for absence. Minutes: None. |
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Declarations of interest A member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:
(i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and (ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room.
A member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.
Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct Minutes: None. |
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Revised SAP Hosted Managed Service Contract extension/variation and award of new contract Minutes: The Cabinet Member for Finance and Local Investment considered the report which sought: - Revised approval for the extension and variation of the existing SAP hosted managed service contract with Support Revolution Ltd to correct the details of the required extension and variation for which approval was granted by Cabinet Member decision on 30th March 2023 (as outlined in the report); and - Approval for the award of a new contract to Support Revolution Ltd, for a term of 3 years with an option to extend for a further 1 year, by way of a call-off from the Crown Commercial Service’s GCloud 13 framework to replace the existing contract on expiry of the extension for which the above revised approval is being sought. The new contract will facilitate the continuation of critical SAP hosting and support for the Finance, Payroll, HR and Procurement systems.
The Cabinet Member for Finance and Local Investment RESOLVED to:
1. Grant revised approval, under Contract Standing Order 10,02.1b), for the extension and variation of the existing SAP hosted managed service contract with Support Revolution Ltd to correct the details of the extension and variation for which approval was already granted by Cabinet Member decision on 30th March 2023. The revised approval sought is:
firstly to confirm the extension of the contract beyond the expiry of the initial contract term on 15th December 2021 for 1½ yrs to 31st May 2023 at a cost of £400,362 instead of for 1 year from 1st June 2022 at a cost of £266,908 (as previously approved); and,
secondly (as per the previous approval) to confirm approval for an additional cost of £36,000 to enable Support Revolution Ltd to recover losses incurred over the 12 months from June 2022 till the expiry of the proposed contract extension on 31st May 2023.
2. Approve, in accordance with Contract Standing Order 9.07.1d, the direct award to Support Revolution Ltd of a new contract for SAP hosting and support services for an initial 3-year term starting in June 2023 valued at £883,036.86 with an option to extend for a further one-year period valued at £294,345.62 with a total contract value of £1,177,382.48 over the maximum term of 4 years.
Reasons for decision The current SAP managed service contract was awarded for an initial contract term of 2 years expiring 15th December 2021 with options to extend by up to 2 further periods of 12 months. Cabinet Member approval was sought and obtained on 30th March 2023 for the extension of the contract but the extension requested and granted was, through inadvertence, referred to as being for one year from 1st June 2022 when it should have been for 1½ years starting on 16th December 2021. The cost of the 1½ year extension is £400,362 and not the one-year value of £266,908 previously stated. The result of the revised extension now sought would still be that the contract would expire on 31st May ... view the full minutes text for item 3. |