Agenda and minutes
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Apologies for absence To receive any apologies for absence. Minutes: There were no apologies for absence. |
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Declarations of interest A member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:
(i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and (ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room.
A member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.
Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct Minutes: There were no declarations of interest. |
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Minutes: The Cabinet Member for Cabinet Member for Housing Services, Private Renters, and Planning considered the report which sought approval to award a contract for building and general build work, for a term of two years. The contract would commence on 1st March 2023 and would end on 28th February 2025. The contract awarded would be up to the value of £2 million to Kind Diamond Build Consortium Limited for the provision of void repairs, disrepair works and responsive repairs to support Haringey Repairs Service and will be procured via a direct award that was permissible under the Council’s London Construction Programme.
It was noted that £2.5 million was the maximum sum permitted to be awarded within the London Construction Programme on a direct award basis. This contract would be awarded at a value of £2 million, this was to allow Haringey Repairs Service (HRS) to draw down services from the contractor in accordance with the framework. The historical volumes and average value of works had been used to calculate the contract value of £2 million. The contract would provide HRS with support during peaks of demand in voids and to support the service in carrying out works as a result of a disrepair claim. This would support the operations where HRS did not have the capacity and where the Direct Labour Organisation (DLO) did not have the capability to carry out specialist works (such as scaffolding) and would also assist in resolving the current void and disrepair backlog. The works would be funded via the repairs and maintenance budgets.
The Cabinet Member was also asked to give authority to issue a legal letter of intent for this contract, which should not exceed £100,000 or 10% of the total contact price, whichever was the higher value. The report was written in line with the Council’s Contract Standing Order (CSO) 9.07.1(d) (All contracts valued at £500,000 (five hundred thousand pounds) or more at the time of award may only be awarded, assigned, or novated by the Cabinet and standing order 7.01 (b) by selecting one or more contractors from a Framework or similar arrangement.
In response to a query about supply chains from the Cabinet Member, the Head of Repairs and Maintenance confirmed that a smaller award of £499,000 had already been made in order to provide some initial flexibility. This was the second award which would be for £2 million and would generate additional capacity. It was stated that further awards would be required and that various providers would be sought to ensure that there was sufficient capacity in the system. It was added that performance would be monitored.
The Cabinet Member RESOLVED
1. To approve the direct award of the contract to Kind Diamond Build Consortium Limited for up to the value of £2 million, for period of two years from the London Construction Programme (LCP) to undertake void repairs and disrepair works.
2. To delegate authority to approve the final commercial terms to the Director of Placemaking and Housing. ... view the full minutes text for item 3. |