Agenda and minutes

To receive any apologies for absence.

There were no apologies for absence.

There were no declarations of interest.

The Leader considered the report which sought approval to award a contract to Ark Build PLC up to the value of £721,629.41 to undertake Core and Shell building works, including strip out, internal structures and M&E works to 9^th Floor Alexandra House, Wood Green under contract standing order 9.01.2f (use of Framework Agreement) and 9.07.1.d. (contracts awarded by Cabinet).  The report also sought approval for the issue of a letter of intent under CSO 9.07.3.

It was confirmed that the costs had been verified by independent consultants and that the contract was considered to be compliant by the Council’s Strategic Procurement Team.

The Leader RESOLVED

1.    To approve a contract award to Ark Build PLC, up to a maximum value of £721,629.41. Made up of a fixed price sum of £656,026.74 and a 10% contingency of £65,602.67, which will be strictly managed under change control governance arrangements.

2.    To approve the issuance of a letter of intent for up to 10% of the contract value, in accordance with Contract Standing Order 9.07.3.

Reasons for decision

The decision for the disposal of the Ashely Road Depot was taken by Haringey Council in 2019 to make way for residential development. This means that displaced services, such as the CCTV control room, located within the depot will need to be relocated elsewhere within the borough.

The CCTV Control Room is required to be staffed 24 hours a day. Should the CCTV control room become offline, there is a potential risk to public safety.

The CCTV surveillance is currently backed up for recording within River Park House, however the live monitoring of the CCTV is currently located within a single suite at Ashley Road depot.

The Core and Shell building works outlined in this report referred to, are the vital 1st stage of a four-stage project to relocate and expand the CCTV monitoring and capture capabilities thereby providing greater assistance to enforcement and Police Services within Haringey.

Further options considered have been discounted as discussed in section 5 of the report.

Alternative options considered

48 Station Road, Haringey – The CCTV relocation project was initially planned to be relocated to the 5th floor of 48 Station Road.  The design progressed to RIBA stage 3 and was submitted for approval. However, Haringey Council took the decision that 48 Station Road would be marked for disposal in the short to medium term and therefore it would be sensible not to relocate the service to this building.

Do nothing – the option not to progress the project has been discounted due to requirement to dispose of the Ashley Road Depot, and leaving the CCTV control room in place would mean that the disposal process could not proceed.

The Leader considered the report which sought approval for a contract variation of an increase from £2.1m to £2.6m within the existing contract term of 4 years which commenced on 13 January 2020 and expires 12 January 2024. The existing contract supports the Council in delivering on the refresh and upgrade of the Council’s CCTV infrastructure and significantly increase the current number of cameras across the borough to improve public confidence, detect and deter criminality as well as improve the flow of traffic across the borough.  The variation sought will be within the existing contract term of 4 years that expires on 12 January 2024 for the additional value of £500K. The additional cost will be funded through the School Street capital programme.

The Leader RESOLVED

1.    To approve, in accordance with the provisions of the Council’s Contract Standing Order 10.02.1(b), the contract variation for the supply of CCTV goods and services to the current provider named in the exempt report for reminder of the contract period of the contract which expires on 12 January 2024 under a call-off schedule of rates framework in Appendix A for up to a maximum spend of £2.6m.

2.    To note the total value of the variation is £500,000.

Reasons for decision

On 10 November 2020 Cabinet approved the School Streets Plan to deliver local air quality improvements, encourage active travel, and create a safer environment around the school gates.

As an impact of COVID pandemic, it was acknowledged that air quality and health levels played a part in the ability to fight the virus. There was also a need to create spaces, where people could socially distance safely whilst dropping off and picking up children from school.

The current contract has facilitated and supported the delivery of the School Streets programme through the purchase of specialised cameras required for traffic contraventions on schools’ streets. As a result, the contract value has reduced and not able to support the CCTV capital programme roll out.

The incumbent supplier provides CCTV equipment with interface and connectivity to the council’s back-office systems. A change of supplier could affect the interoperability of the council wide CCTV network hence procuring a new supplier may not be the proper route to take.

This contract variation will not only ensure that the increased value will support the CCTV cameras refresh and upgrade across the borough as previously agreed but will also ensure that there is no interoperability issue with the council wide CCTV network.

Alternative options considered

Doing nothing – This option will impact on the Council’s ability to proceed with the overall cameras refresh and upgrade which has already slipped due to COVID factors.

Please note that there will be a separate procurement exercise that will be undertaken to ensure that there is a call-off contract available to support the overall full value School Streets programme over the next 5 years.

Items 6 allows for consideration of exempt information in relation to item 4.

TO RESOLVE

That the press and public be excluded from the remainder of the meeting as the items below, contain exempt information, as defined under paragraph 3, Part 1, schedule 12A of the Local Government Act:

Information relating to the financial or business affairs of any particular person

(including the authority holding that information).

RESOLVED

That the press and public be excluded from the remainder of the meeting as item 6 contained exempt information, as defined under paragraph 3, Part 1, schedule 12A of the Local Government Act:

Information relating to the financial or business affairs of any particular person

(including the authority holding that information).

The Leader considered the exempt information.