Agenda and minutes

Media

Items
No. Item

10.

APOLOGIES FOR ABSENCE

To receive any apologies for absence.

Additional documents:

Minutes:

There were no apologies for absence.

 

11.

Declarations of interest

A member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:

 

(i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and

(ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room.

 

A member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.

 

Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct

Additional documents:

Minutes:

None.

12.

Bruce Grove Public Convenience Refurbishment - Construction Contract Award pdf icon PDF 359 KB

Additional documents:

Minutes:

The Leader of the Council considered a report which sought approval to appoint the recommended contractor, Lilstone Limited, to deliver the refurbishment and extension works at the disused Bruce Grove Public Convenience (BGPC) pavilion building, pursuant to Contract Standing Order 16.02. The total contract cost was £817,175.13 plus a 10% contingency of £81,717.51.

 

The Leader queried the criteria used when assessing tender returns and the extent to which these changed based on specific projects. In response, officers advised that the Council tended to use a specific percentage split in the criteria but that this could be tailored to specific circumstances.  In relation to a follow up question, it was set out that officers would compile a detailed construction brief which would be used to support a technical assessment of the bid, that was carried out by a panel of officers from different services. In relation to this specific project, the fact that it was a heritage asset was a key consideration for officers.

 

RESOLVED

 

That the Leader:

 

  1. Approved the full award of the construction works (RIBA stage 5-6) contract to Lilstone Limited to deliver the refurbishment and extension works to BGPC for the fixed price contract sum of £817,175.13, plus a 10% contingency of £81,717.51 based on their tender costs;

 

  1. approved the issue of a Letter of Intent prior to the formal contract signature

for £81,717.51 being 10% of the contract sum.

 

Reasons for decision

 

Bruce Grove Public Convenience (BGPC) is a Council owned, Grade II Listed

Building on Historic England’s ‘Heritage at Risk Register’. The building has

been disused since the 1980s and is in a poor state of repair. In February 2020,

temporary works were undertaken to waterproof the roof and prop the steelwork

in the basement. Commencing with the works as soon as possible will protect

the building from further deterioration and bring the site back into public use to

deliver commercial and social value benefits to the Council.

 

A Leader decision (pursuant to Contract Standing Order 16.02) is required as

there are no Cabinet Meetings scheduled in April or May 2021 due to the

forthcoming Mayoral elections.

 

In order to meet the Greater London Authority (GLA) ‘Enterprising Tottenham

High Road’ funding requirements it is essential that a decision on the full award

is in place by April 2021, as the construction award decision cannot be deferred

to June 2021. This is to ensure that spending milestones can be achieved in

line with the signed grant agreements and to meet the GLA’s funding deadlines

of March 2022.

 

Approximately 60% of the total project costs are to be externally funded by the

GLA and Historic England. If funding deadlines of March 2022 are not met there

is a risk that the GLA grant could be withdrawn.

 

The contract award will also enable contract mobilisation to commence including contractors design portions for key structural elements such as foundations, loadbearing frame and curtain walling. The early completion of these packages of work essential to the project progressing in line with  ...  view the full minutes text for item 12.

13.

EXCLUSION OF PRESS AND PUBLIC

Items 5 is likely to be subject to a motion to exclude the press and public from the meeting as it contains exempt information as defined in Section 100a of the Local Government Act 1972 (as amended by Section 12A of the Local Government Act 1985); paragraph 3, information relating to the financial or business affairs of any particular person (including the authority holding that information)

Additional documents:

Minutes:

RESOLVED

 

That the press and public be excluded from the reminder of the meeting as the items contained exempt information, as defined under paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972.

 

14.

EXEMPT - Bruce Grove Public Convenience Refurbishment - Construction Contract Award

Additional documents:

Minutes:

The Leader noted the exempt section of the report.