Agenda, decisions and draft minutes

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The Chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual or may lead to the breach of a legal obligation by the Council.

The Cabinet Member referred to the notice of filming at meetings and this information was noted.

To receive any apologies for absence.

There were no apologies for absence.

There were no declarations of interest.

The Chair will consider the admission of any late items of Urgent Business. (Late items of Urgent Business will be considered under the agenda item where they appear).

There was none.

There were none.

DECLARATIONS OF INTEREST FOR THIS ITEM:

NONE

RESOLVED

It was recommended that the Cabinet Member:

Approve pursuant to Contract Standing Orders CSO 2.01(d), 2.01(e) and 18.03.3, the variation to the contract sum and programme for the Broadwater Farm External Major Works Programme, as set out in Appendix A (Exempt Report).

Approve the anticipated final account position, including the principal cost drivers arising from regulatory, technical and contractual requirements, and the commercial controls applied to ensure value for money, as set out in the report.

Reasons for decision

The BWF - External Major Works Programme was brought forward to prevent further deterioration of key external and some internal building elements while the estate?wide refurbishment programme is developed and delivered. 

Works had been identified to eight blocks on the estate and included concrete repairs, balcony waterproofing, renewal of flooring to internal areas, sandblasting to remove existing paint from concrete elements, drainage repairs, and redecorations using an A2 fire-rated coating. These works would ensure the buildings remain safe, weather-tight, and compliant with current fire-safety regulations, helping to prevent increased safety risks, accelerated asset deterioration, and additional pressure on the responsive repairs budget.

Alternative options considered

Do nothing: This option was considered but discounted. A contractor had already been appointed, and works were currently in progress. Any delay in approving the variation to the contract sum and programme would leave the eight blocks incomplete, which would negatively affect the condition of the buildings and lead to further deterioration of key building elements.

Failure to approve the variation would also result in continued water ingress from the balconies, which in turn would lead to increased resident dissatisfaction due to the ongoing issues affecting the blocks.

The project team also considered pausing the works and completing them as part of the full estate regeneration. This option was discounted due to the lengthy timescales associated with the wider regeneration programme and the unacceptable risk of continued deterioration of the blocks during the interim period.

The BWF - External Major Works Programme was brought forward to prevent further deterioration of key external and some internal building elements while the estate?wide refurbishment programme is developed and delivered. Works had been identified to eight blocks on the estate and include concrete repairs, balcony waterproofing, renewal of flooring to internal areas, sandblasting to remove existing paint from concrete elements, drainage repairs, and redecorations using an A2 fire-rated coating. These works would ensure the buildings remain safe, weather-tight, and compliant with current fire-safety regulations, helping to prevent increased safety risks, accelerated asset deterioration, and additional pressure on the responsive repairs budget.

RESOLVED

It was recommended that the Cabinet Member:

Approve pursuant to Contract Standing Orders CSO 2.01(d), 2.01(e) and 18.03.3, the variation to the contract sum and programme for the Broadwater Farm External Major Works Programme, as set out in Appendix A (Exempt Report).

Approve the anticipated final account position, including the principal cost drivers arising from regulatory, technical and contractual requirements, and the commercial controls applied to ensure value for money, as set out in the report.

Reasons for decision

The BWF - External Major Works Programme was brought forward to prevent further deterioration of key external and some internal building elements while the estate?wide refurbishment programme is developed and delivered. 

Works had been identified to eight blocks on the estate and included concrete repairs, balcony waterproofing, renewal of flooring to internal areas, sandblasting to remove existing paint from concrete elements, drainage repairs, and redecorations using an A2 fire-rated coating. These works would ensure the buildings remain safe, weather-tight, and compliant with current fire-safety regulations, helping to prevent increased safety risks, accelerated asset deterioration, and additional pressure on the responsive repairs budget.

Alternative options considered

Do nothing: This option was considered but discounted. A contractor had already been appointed, and works were currently in progress. Any delay in approving the variation to the contract sum and programme would leave the eight blocks incomplete, which would negatively affect the condition of the buildings and lead to further deterioration of key building elements.

Failure to approve the variation would also result in continued water ingress from the balconies, which in turn would lead to increased resident dissatisfaction due to the ongoing issues affecting the blocks.

The project team also considered pausing the works and completing them as part of the full estate regeneration. This option was discounted due to the lengthy timescales associated with the wider regeneration programme and the unacceptable risk of continued deterioration of the blocks during the interim period.

Item 8  is likely to be subject to a motion to exclude the press and public be from the meeting as it contains exempt information as defined in Section 100a of the Local Government Act 1972 (as amended by Section 12A of the Local Government Act 1985); paras 3 and 5, namely information relating to the financial or business affairs of any particular person (including the authority holding that information) and information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

That the Cabinet Member agreed that for Item 8 to exclude the press and public from the meeting as it contained exempt information as defined in Section 100a of the Local Government Act 1972 (as amended by Section 12A of the Local Government Act 1985); paras 3 namely information relating to the financial or business affairs of any particular person (including the authority holding that information).

The exempt information was considered.