Agenda, decisions and draft minutes

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The Chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual or may lead to the breach of a legal obligation by the Council.

RESOLVED:

The filming at meetings notice was noted.

To receive any apologies for absence.

There were none.

There were none.

The Chair will consider the admission of any late items of Urgent Business. (Late items of Urgent Business will be considered under the agenda item where they appear).

There was none.

There were none.

DECLARATIONS OF INTEREST MADE FOR THIS ITEM:

None

RESOLVED:

That the Cabinet Member for Placemaking and Local Economy:

1. Approved the commencement of a tendering process for a construction works contractor for the Artificial Grass Pitch at Selby Urban Village development, using the Football Foundation’s AGP Framework.

Reasons for the decision:

The Selby Urban Village development comprised 202 new Council homes, a commercial unit, a community building, a changing pavilion, and enhanced park and sports facilities. The Council entered into a build contract for the construction of the Selby Urban Village development. The award of the contract was approved by Cabinet Member Signing on 19 February 2026 through the report Award of Main Works Contract for the Construction of Selby Urban Village, N17.

The Council secured grant funding from the Football Foundation to part-fund enhanced sports facilities at Selby Urban Village, including the construction of a 3G artificial grass pitch (AGP).

The 3G pitch provided all-weather, year-round access to multi-sports facilities, driven by the need to maximise access in the east of the borough where there was significant unmet demand for artificial pitches. This area experienced high socioeconomic deprivation relative to the rest of the borough, and the facilities improved the health and wellbeing of local residents and communities through sport and physical activity.

The Football Foundation’s grant conditions required that the artificial grass pitch be delivered by a works contractor appointed through a mini competition under the Football Foundation’s AGP Framework.

The estimated contract value for the AGP works required approval to commence a procurement exercise under the Council’s Contract Standing Order (CSO) 2.01.b), with the decision delegated to a Cabinet Member in accordance with CSO 0.08.The estimated cost of procuring and delivering the AGP had previously been reported and included within the overall Selby Urban Village Phase One project budget, which was approved in the Cabinet Report dated 19 February 2026.The AGP procurement programme was aligned with the main works delivery contract, with the site programmed to be handed over to the AGP contractor in December 2026 following completion of the cut-and-fill groundworks by the main contractor.

It was anticipated that the award of contract for the AGP works contractor would be brought forward for Cabinet or Cabinet Member approval in November 2026.

To enable access to the AGP Framework, the Council signed a Framework Joining Agreement with the Football Foundation in May 2026.

Alternative Options Considered

Do not tender for AGP works

The Council could have decided not to tender for or undertake the AGP works. However, the 3G artificial grass pitch was part-funded by the Football Foundation, and this approach would not have met the Foundation’s grant requirements. Consequently, the funding could not have been drawn down. The 3G pitch also formed a key component of the sporting facilities and commitments associated with the Selby Urban Village development.

Deliver natural grass pitches rather than a combination of natural and artificial pitches

The option of delivering only natural grass pitches was reviewed due to environmental considerations relating  ...  view the full decision text for item 6.

The Regeneration Manager introduced the report. The rationale for the report was explained.

It was explained, following questions, that the choice to introduce artificial pitches on this site would provide all year and all-weather provision. It was stressed that there was demand for this type of pitch and a lack of supply, which would be met by this pitch. It was explained that there were other pitches that had been implemented which were grass pitches.

RESOLVED:

Following consideration of the exempt information, the Cabinet Member for Placemaking and Local Economy:

1. Approved the commencement of a tendering process for a construction works contractor for the Artificial Grass Pitch at Selby Urban Village development, using the Football Foundation’s AGP Framework.

Reasons for the decision:

The Selby Urban Village development comprised 202 new Council homes, a commercial unit, a community building, a changing pavilion, and enhanced park and sports facilities. The Council entered into a build contract for the construction of the Selby Urban Village development. The award of the contract was approved by Cabinet Member Signing on 19 February 2026 through the report Award of Main Works Contract for the Construction of Selby Urban Village, N17.

The Council secured grant funding from the Football Foundation to part-fund enhanced sports facilities at Selby Urban Village, including the construction of a 3G artificial grass pitch (AGP).

The 3G pitch provided all-weather, year-round access to multi-sports facilities, driven by the need to maximise access in the east of the borough where there was significant unmet demand for artificial pitches. This area experienced high socioeconomic deprivation relative to the rest of the borough, and the facilities improved the health and wellbeing of local residents and communities through sport and physical activity.

The Football Foundation’s grant conditions required that the artificial grass pitch be delivered by a works contractor appointed through a mini competition under the Football Foundation’s AGP Framework.

The estimated contract value for the AGP works required approval to commence a procurement exercise under the Council’s Contract Standing Order (CSO) 2.01.b), with the decision delegated to a Cabinet Member in accordance with CSO 0.08.The estimated cost of procuring and delivering the AGP had previously been reported and included within the overall Selby Urban Village Phase One project budget, which was approved in the Cabinet Report dated 19 February 2026.The AGP procurement programme was aligned with the main works delivery contract, with the site programmed to be handed over to the AGP contractor in December 2026 following completion of the cut-and-fill groundworks by the main contractor.

It was anticipated that the award of contract for the AGP works contractor would be brought forward for Cabinet or Cabinet Member approval in November 2026.

To enable access to the AGP Framework, the Council signed a Framework Joining Agreement with the Football Foundation in May 2026.

Alternative Options Considered

Do not tender for AGP works

The Council could have decided not to tender for or undertake the AGP works. However, the 3G artificial grass pitch was part-funded by  ...  view the full minutes text for item 6.

Item 8  is likely to be subject to a motion to exclude the press and public be from the meeting as it contains exempt information as defined in Section 100a of the Local Government Act 1972 (as amended by Section 12A of the Local Government Act 1985); paras 3 and 5, namely information relating to the financial or business affairs of any particular person (including the authority holding that information) and information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

RESOLVED:

That the Cabinet Member agreed that for Item 8 to exclude the press and public from the meeting as it contained exempt information as defined in Section 100a of the Local Government Act 1972 (as amended by Section 12A of the Local Government Act 1985); paras 3 namely information relating to the financial or business affairs of any particular person (including the authority holding that information).

The exempt report was discussed.

RESOLVED:

The exempt report was noted and agreed.