Agenda and decisions
PDF 204 KBVenue: Alexandra House, 10 Station Road, London N22 7TY
Contact: Richard Plummer Committees Manager Email: richard.plummer@haringey.gov.uk
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FILMING AT MEETINGS Please note that this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method. Although we ask members of the public recording, filming or reporting on the meeting not to include the public seating areas, members of the public attending the meeting should be aware that we cannot guarantee that they will not be filmed or recorded by others attending the meeting. Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on. By entering the meeting room and using the public seating area, you are consenting to being filmed and to the possible use of those images and sound recordings.
The Chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual or may lead to the breach of a legal obligation by the Council. |
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Apologies for absence To receive any apologies for absence. |
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Declarations of interest A member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:
(i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and (ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room.
A member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.
Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct |
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URGENT BUSINESS The Chair will consider the admission of any late items of Urgent Business. (Late items of Urgent Business will be considered under the agenda item where they appear). |
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DEPUTATIONS / PETITIONS / QUESTIONS |
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Report of the Director of Schools and Learning Decision: DECLARATIONS OF INTEREST MADE FOR THIS ITEM:
None
RESOLVED:
That the Cabinet Member for Children, Education and Families:
1.
Pursuant to Contract Standing Orders 0.08 and 2.01(b), approved the
commencement of a tendering process for construction works
contractors to deliver Phase 1 and Phase 2 condition works at
Earlsmead Primary School.
Reasons for Decision An estate?wide review
of school condition and compliance had resulted in a business case
and programme delivery plan submission to the September 2020
Capital Board for approval. A number of
programme delivery options had been presented for consideration,
and approval was subsequently granted to proceed with the most
urgent projects in advance of a final decision. This project was
proposed, as it had been prioritised in the 2024–25
Children’s Capital Programme. Due to significant
concerns regarding areas of the building’s condition,
Earlsmead Primary School had been
identified as requiring works to bring its building condition and
services infrastructure up to standard. It was essential to engage a construction works contractor to undertake the condition works required to address the health and safety concerns and priority condition issues that had been identified within the feasibility report. It was proposed that a
contractor be procured on a single?stage JCT traditional form of
contract using the London Construction Programme Education
Framework or DPS. Soft market engagement had been programmed to be
undertaken in April 2026 to ascertain interest and availability
within the market. As set out in section
1.2, it had been intended to develop the design and offer two
separate tender opportunities to the market for the procurement of
a construction works contractor. Phase 1 procurement activity was
projected to commence in July 2026, and Phase 2 works had been
scheduled for tender action in March 2027. The works had been
phased to reflect available capital funding.
Alternative Options Considered Doing nothing: The Council could have decided not to tender the scheme. This might have seemed cost?effective in the short term, but it would not have been a sustainable solution, as the school would not have met current compliance and health and safety standards. This approach would have risked the Council’s ability to fulfil its statutory responsibilities and potentially compromised the safety and integrity of the building, which could have resulted in more serious financial and operational implications in the future. In-house: There was no
resource within the Council that had the capacity, specialist
expertise, or qualifications to deliver this service. Inviting open tenders via Contracts Finder: This would have resulted in a protracted tender period and delayed delivery of the project. Using an alternative public sector DPS: This would not have been compliant with CSO 8.02, given that the LCP Framework or DPS had been deemed suitable for the requirements being sought.
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Report of the Director of Schools and Learning
Decision: DECLARATIONS OF INTEREST MADE FOR THIS ITEM:
None
RESOLVED:
That the Cabinet Member for Children, Education and Families:
1.
Pursuant to Contract Standing Orders 0.08 and 2.01(b), approved the
commencement of a tendering process for construction works
contractors to deliver Phase 1 and Phase 2 condition works at
Mulberry Primary School.
Reasons for Decision An estate?wide review
of school condition and compliance had resulted in a business case
and programme delivery plan submission to the September 2020
Capital Board for approval. A number of
programme delivery options had been presented for consideration,
and approval was subsequently granted to proceed with the most
urgent projects in advance of a final decision. This project was
proposed, as it had been prioritised in the 2024–25
Children’s Capital Programme. Due to significant concerns regarding areas of the building’s condition, Mulberry Primary School had been identified as requiring works to bring its building condition and services infrastructure up to standard. It was essential to engage a construction works contractor to undertake the condition works required to address the health and safety concerns and priority condition issues that had been identified within the feasibility report. It was proposed that a
contractor be procured on a single?stage JCT traditional form of
contract using the London Construction Programme Education
Framework or DPS. Soft market engagement had been programmed to be
undertaken in April 2026 to ascertain interest and availability
within the market. As set out in section
1.2, it had been intended to develop the design and offer two
separate tender opportunities to the market for the procurement of
a construction works contractor. Phase 1 procurement activity was
projected to commence in July 2026, and Phase 2 works had been
scheduled for tender action in March 2027. The works had been
phased to reflect available capital funding.
Alternative Options Considered Doing nothing: The Council could have decided not to tender the scheme. This might have seemed cost?effective in the short term, but it would not have been a sustainable solution, as the school would not have met current compliance and health and safety standards. This approach would have risked the Council’s ability to fulfil its statutory responsibilities and potentially compromised the safety and integrity of the building, which could have resulted in more serious financial and operational implications in the future. In?house: There was no
resource within the Council that had the capacity, specialist
expertise, or qualifications to deliver this service. Inviting open tenders via Contracts Finder: This would have resulted in a protracted tender period and delayed delivery of the project. Using an alternative public sector DPS: This would not have been compliant with CSO 8.02, given that the LCP Framework or DPS had been deemed suitable for the requirements being sought.
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Report of the Director of Schools and Learning
Decision: DECLARATIONS OF INTEREST MADE FOR THIS ITEM:
None
RESOLVED:
That the Cabinet Member for Children, Education and Families:
1. Pursuant to Contract Standing Orders 0.08 and 2.01(b), approved commencement of a tendering process for a construction works contractor to deliver condition works at Crowland Primary School.
Reasons for Decision
An estate-wide review of school condition and compliance had resulted in a business case and programme delivery plan submission to the September 2020 Capital Board for approval. A number of programme delivery options had been presented for consideration, and approval was subsequently granted to proceed with the most urgent projects in advance of a final decision. This project was proposed, as it had been prioritised in the 2024–25 Children’s Capital Programme.
Due to significant concerns regarding the building’s condition, including fire safety and compliance, Crowland Primary School had been identified as requiring works to bring its building condition and services infrastructure up to standard.
It was essential to engage a construction works contractor to undertake the condition works required to address the health and safety concerns and priority condition issues that had been identified within the feasibility report.
It was proposed that a contractor be procured on a single-stage JCT traditional form of contract using the London Construction Programme Education Framework or DPS. Soft market engagement would be undertaken to ascertain interest and availability within the market.
Alternative Options Considered
Doing nothing: The Council could have decided not to tender the scheme. This might have seemed cost-effective in the short term, but it would not have been a sustainable solution, as the school would not have met current compliance and health and safety standards. This approach would have risked the Council’s ability to fulfil its statutory responsibilities and potentially compromised the safety and integrity of the building, which could have resulted in more serious financial and operational implications in the future.
In-house: There was no resource within the Council that had the capacity, specialist expertise or qualifications to deliver this service. Inviting open tenders via Contracts Finder: This would have resulted in a protracted tender period and delayed delivery of the project. Using an alternative public sector DPS: This would not have been compliant with CSO 8.02, given that the LCP Framework or DPS had been deemed suitable for the requirements being sought.
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Exclusion of the Press and Public Items 10,11 and 12 are likely to be subject to a motion to exclude the press and public be from the meeting as they contain exempt information as defined in Section 100a of the Local Government Act 1972 (as amended by Section 12A of the Local Government Act 1985); paras 3, namely information relating to the financial or business affairs of any particular person (including the authority holding that information) |
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EXEMPT - Earlsmead Primary School - Condition Works - Permission to initiate tender action for a Construction Works Contract Relating to item 6 Decision: RESOLVED:
The exempt recommendations were noted and approved. |
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EXEMPT - Mulberry Primary School - Condition Works - Permission to initiate tender action for a Construction Works Contract Relating to item 7 Decision: RESOLVED:
The exempt recommendations were noted and approved.
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EXEMPT - Crowland Primary School - Condition Works - Permission to initiate tender action for a Construction Works Contract Relating to item 8 Decision: RESOLVED:
The exempt recommendations were noted and approved.
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