Agenda and decisions

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To consider any requests received in accordance with Part 4, Section B,

paragraph 29 of the Council’s Constitution.

DECLARATIONS OF INTEREST RELATING TO THIS ITEM:

None

RESOLVED:

That the Cabinet Member for Housing and Planning (Deputy Leader):

1.    Approved the award of a Measured Term Contract to Tenderer?A in the sum of £2,000,000 for the delivery of essential structural works to properties across the borough. The contract would run for two years, commencing in May?2026 and concluding in May?2028. Financial completion of the scheme was expected by December?2029.

2.    Approved the issuing a Letter of Intent to Tenderer?A in the sum of £200,000. The value of the Letter of Intent was in line with CSO?16.04, which permitted a Letter of Intent up to £200,000 or 10% of the contract value, whichever was higher.

3.    The Cabinet Member further approved professional fees of £301,555, representing 15.08% of the contract sum, bringing the total project cost to £2,301,555.

Reasons for decision

The Council had been experiencing a high and increasing volume of structural referrals across its housing stock. These referrals were driven by structural defects identified through inspections and resident reports.

Procuring these works as standalone projects had proven inefficient and costly, particularly for low? and medium?value schemes, due to repeated tendering exercises, extended lead times, and fragmented delivery programmes.

A Measured Term Contract (MTC) offered a more efficient and flexible approach, enabling the Council to respond quickly, minimise structural risks, and reduce the potential for disrepair claims. The MTC also enabled improved programme control and better cost certainty through an agreed schedule of rates.

The MTC model supported grouping multiple projects under a single contractual framework, reducing procurement overheads and ensuring specialist capability was retained throughout the contract term.

The £2,000,000 contract value represented an estimated cost rather than a guaranteed spend, as the actual volume of work would depend on ongoing structural assessments and prioritisation.

In addition to the cost of works, professional fees for structural engineering, building surveying, contract administration, CDM?2015 principal designer responsibilities, cost consultancy, and party wall surveying totalled £301,555, bringing the overall project cost to £2,301,555.

The properties included in the programme generally comprised single dwellings, converted houses, and low? to medium?rise blocks. The project would deliver extensive structural remediation works to restore and maintain the long?term integrity of these buildings. Addressing underlying structural issues would significantly reduce the need for reactive repairs and associated maintenance, easing pressure on the repairs budget and improving long?term cost efficiency.

A key objective of the Housing Asset Management Strategy was to ensure that Haringey’s housing assets were safe and compliant with current Building Safety Regulations. Awarding the contract to Tenderer?A supported this aim and ensured the Council met its legal and statutory obligations.

The programme also supported the Corporate Delivery Plan (2024–2026) objectives under the “Homes for the Future” and “Place and Economy” themes by safeguarding residents, reducing reactive repairs demand, and delivering social value, including local employment and supply chain commitments.

The project was tendered via the London Construction Programme Housing Framework under Lot  ...  view the full decision text for item 6.

DECLARATIONS OF INTEREST RELATED TO THIS ITEM:

None

RESOLVED:

That the Cabinet Member for Housing and Planning (Deputy Leader):

1.    Approved the award of a contract to Tenderer?A in the sum of £3,600,817.13. Details of Tenderer?A were set out in Appendix?A (Exempt Report). The contract was awarded for a period of 12?months, commencing in April?2026 and concluding in March?2027. Financial completion of the scheme was expected by August?2027.

2.    Approved the expenditure of the sums set out in Appendix?A (Exempt Report).

3.    In line with Contract Standing Order?16.04, approved the issuance of a Letter of Intent for the value of £360,000. The Letter of Intent enabled the contractor to begin the project by placing orders with their supply chain prior to the execution of a formal contract.

Reasons for decision

Tenderer?A submitted the most advantageous tender, offering the optimal balance of price and quality. The bidder achieved a score of 97.75% out of 100%, securing the highest overall ranking.

Alternative options considered

Asset Management considered postponing the works until the Partnering Contractors had been appointed. However, as most rooms within the hostels were vacant and awaiting refurbishment, and given the urgent need to upgrade the properties so the Council could maximise income generation, it was concluded that a standalone procurement route was required. This approach allowed the hostels to be brought back into use without further delay.

Items 9-10 are likely to be subject to a motion to exclude the press and public be from the meeting as they contain exempt information as defined in Section 100a of the Local Government Act 1972 (as amended by Section 12A of the Local Government Act 1985); paras 3 and 5, namely information relating to the financial or business affairs of any particular person (including the authority holding that information) and information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

RESOLVED:

The exempt recommendations were noted and approved

RESOLVED:

The exempt recommendations were noted and approved