Agenda and draft minutes
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FILMING AT MEETINGS Please note this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method. Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on. By entering the ‘meeting room’, you are consenting to being filmed and to the possible use of those images and sound recordings.
The Chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual, or may lead to the breach of a legal obligation by the Council. Minutes: The meeting was recoreded for subsequent broadcast on the Council’s website. |
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APOLOGIES FOR ABSENCE To receive any apologies for absence. Minutes: None. |
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Urgent Business at special meetings It being a special meeting of the Alexandra Palace and Park Panel, under Part 4, Section B, Paragraph 17, of the Council’s Constitution, no other business shall be considered at the meeting. Minutes: As it was a special meeting, no other business was considered. |
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Declarations of Interest A member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:
(i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and (ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room.
A member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.
Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct
Minutes: None. |
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PARK LICENCE VARIATION Additional documents: Minutes: The Chair opened the discussion on the report and referred to the earlier discussion by the Statutory Advisory Committee and Consultative Committee.
In response to the earlier discussion, Louise Stewart – Chief Executive, Alexandra Palace – advised that it would not be possible to have a trial period to assess whether the concerns raised by the Committees could be mitigated, as programming required licensing obligations to be in place so that event promotors and funders could confirm bookings. One of the biggest risks for the Trust was the inability to move quickly enough to realise opportunities for income generation due to governance restrictions.
With regards to toilet provision, the solution was not easy nor cheap. However, the Trust would commit to reviewing options for the future, as well as identifying requirements for this year in line with the increased catering which was to be provided in the Park.
Ms Stewart advised the Board that it could review the licence annually to evaluate whether a balance between impact on the Park and its neighbours and income generation had been achieved.
In regard to noise, the Trust had a good record of monitoring noise levels and responding to enquiries from residents. Very few noise complaints had been received and the licence had never been breached.
Ms Stewart confirmed that the Friends of Alexandra Park could be involved in the planning of all outdoor events to ensure any concerns that the group may have are addressed.
Following a discussion, the Board recognised the need for the Trust to generate income whilst achieving a balance between events and public enjoyment of the Park. The Board also recognised the need for increased and appropriate litter collections, as well as appropriate toilet provision.
The Board accepted that the timeliness of the Trust’s recovery from Covid-19 and its financial position meant that it would not be possible to delay the licence application whilst finer details were ironed out. The Board noted that there would be the opportunity to review the licence in a years’ time.
The Board noted the offer of the Chief Executive to provide communications to the Statutory Advisory Committee and Consultative Committee, and further requested that an item be added to the agenda for those meetings, as well as communicating with Members outside of the meeting cycle.
The Board therefore RESOLVED to approve the Trust’s application to the Licensing Authority to:
i. Extend the licensable area of the Parkland to include the East & Pavilion Car Parks (currently under the Palace Licence) and Pitch and Putt area;
ii. Maintain the cap of 30 licensable events days within the Park Licence;
iii. Include within the Park Licence the ability to host an unlimited number of small-scale licensable events for under 600 attendees.
iv. Increase the number of events permitted over 55Db level (from 4 events at 65Db to 5 and from 0 events at 70db to 4) to accommodate events in the added areas, within the existing 30 event days permitted;
v. Ring fence 2 of ... view the full minutes text for item 39. |