Agenda and minutes

Apologies for absence were received from Councillor Peacock.

A member with a personal interest in a matter who attends a meeting of the authority at which the matter is considered must disclose to that meeting the existence and nature of that interest at the commencement of that consideration, or when the interest becomes apparent.

A member with a personal interest in a matter also has a prejudicial interest in that matter if the interest is one which a member of the public with knowledge of the relevant facts would reasonably regard as so significant that it is likely to prejudice the member’s judgement of the public interest and if this interest affects their financial position or the financial position of a person or body as described in paragraph 8 of the Code of Conduct and/or if it relates to the determining of any approval, consent, licence, permission or registration in relation to them or any person or body described in paragraph 8 of the Code of Conduct.

There were no declarations of interest made.

To approve the minutes of the meeting held on Monday 30 January 2012.

Prior to confirmation of the minutes, the following points were made:

Bruce Castle Park – Dangerous Dogs – concerns raised by residents at the previous meeting had not been addressed and an update was required with regards to dangerous dogs in Bruce Castle Park and the Ruskin Road area.

ACTION: That an update be provided at the next Area Forum.

639 High Road – more information was needed as to how the building was secured to prevent vandalism.

ACTION: That an update be provided at the next Area Forum.

RESOLVED:

That the minutes of the meeting held on 30 January 2012 were confirmed as a correct record.

There was no Police officer present to provide an update.  

NOTED:

The discussion around the staffing of the SNTs.

ACTION:

That a report be provided on the staffing levels of the Safer Neighbourhood Teams for the local area.

To receive an update from Veolia Village Manager, Freddie Baidoo, on any issues raised.

The committee discussed points raised during the discussion at the earlier Forum part of the meeting:

Streetsweeping machines – issues were raised around dirt left on the pavements from the machines and rubbish bags left in the streets by streetsweepers, where they attracted foxes and rats.

ACTION: That the Veolia Village Manager reported these issues and provided an update for the next Area Forum.

The feedback on wheelie bin monitoring provided by Freddie Baidoo (Veolia) during the Forum was noted. 

ACTION: That further information was needed with regards to how the placement of wheelie bins following collections was monitored, i.e. what system was in place.

Following the discussion during the Area Forum, the Committee

RESOLVED to agree that the 2011/12 underspend be retained by the Committee so that original tenders could be re-evaluated and funds allocated to successful tender/s.

The Committee raised concerns that relevant officers were not present to provide a sufficient update.

ACTION: That the Assistant Director for Planning, Regeneration & Economy report this back to the management team to ensure that officers are present at future meetings.

To agree any recommendations from the discussion during the Area Forum.

The Committee noted the discussion which took place in the earlier Forum.

ACTION:  Committee Members to email any comments / suggestions / concerns to the Chair, who would feed back to Zoe Swanson.

To note the dates of future meetings below and discuss venues and potential agenda items.

DATE

NOTED:

That the meeting dates for the 2012/13 Municipal Year would be agreed at the Annual Council meeting on 21 May 2012.  The venue would be the Bruce Castle Museum.

The Committee discussed actions arising from the following items discussed during the earlier Area Forum:

Volcker Highways – inspection / signing off works: issues were raised with regards to cones and barriers left at work sites across the borough.

ACTION: That an update be provided for the next Area Forum.

Post meeting note:

MahmoodRamjan – Works Manager, LBH – requested that specific examples be provided so that these issues can be followed up with Volcker Highways.

Bull Lane: further information was sought with regards to the planning status, and plans for the use of the space.

ACTION: That an update be provided at the next Area Forum.