Agenda and minutes

Apologies for absence were submitted by Councillors Canver and Reith. In the absence of Councillor Reith, Councillor Hillman took the Chair.

The Chair will consider the admission of any late items of urgent business. (Late items will be considered under the agenda item where they appear. New items will be dealt with at item 8 below New items of exempt business will be dealt with at item 11 below).

A member with a personal interest in a matter who attends a meeting of the authority at which the matter is considered must disclose to that meeting the existence and nature of that interest at the commencement of that consideration, or when the interest becomes apparent.

A member with a personal interest in a matter also has a prejudicial interest in that matter if the interest is one which a member of the public with knowledge of the relevant facts would reasonably regard as so significant that it is likely to prejudice the member's judgement of the public interest.

To confirm and sign the minutes of the meeting of the Committee held on 6 September 2005.

That the minutes of the meeting held on 6 September 2005 be approved and signed.

To consider any deputations received in accordance with Standing Orders.

To present the Committee with the written submissions and documents to be relied on by the ACLC and the Voluntary Sector Team at the hearing of the ACLC’s appeal against withdrawal of grant aid.

Our Chair agreed to take this report as an item of urgent business. The report was late because of the need to complete necessary consultations and was too urgent to await the next meeting because it related to a specific appeal which was being heard at the meeting.

We resolved to exclude the public and press at this juncture because the schedules and appendices to the report were not for publication as they contained exempt information relating to a particular applicant for, or recipient of any service provided to the Council and information relating to the financial or business affairs of a particular person (other than the authority).  Councillor Hoban remained in attendance for the oral submissions made by the ACLC and the Assistant Chief Executive (Strategy) but not during the Committee’s subsequent deliberations.

The ACLC had presented a bundle of written submissions and documents in support of their appeal and the Assistant Chief Executive (Strategy) had also presented written submissions and documents in opposition to the appeal against the decision to withdraw Grant Aid. Councillor Wynne asked that it be reported that she had not received her papers for until the afternoon of the meeting. Our Chair also agreed to accept a letter from the Inland Revenue to the ACLC and to an application pack for a post of Centre Manager being tabled by the ACLC. 

Representatives of ACLC addressed our meeting and spoke in support of

their appeal, the principal grounds of which were that the Notice which made it a condition of grant aid that a Centre Manager should be appointed by July 2005 was not a valid amendment to the General Terms and Conditions of Grant Aid to Voluntary Organisations. Also, that they had made a further application to a different funding stream for funds to appoint a Centre Manager which should have been considered as a response to point 8 of the Default Notice. We noted that the ACLC were continuing to progress the recruitment process for the appointment of a Centre Manager and that a public advertisement for this post had now appeared. We also noted the steps being taken to settle certain historical debts and their contention that Council officers had not been prepared to enter into meaningful negotiations with them on these points. Questions were then put by Members of our Committee and answers given. In answer to a question, the ACLC indicated that they had reserves of £42,000. They also agreed that they would use their reserves to pay off tax and national insurance liabilities.   

Officers from the Council’s Voluntary Sector Team then responded and pointed to evidence in their written submission of proper authorisation of the imposition of a condition in relation to the appointment of a Centre Manager, recruitment to which should have been made from core funding rather than from the additional grant funding which had been sought. With regard to the historic debt, we were advised that while an indemnity by a voluntary organisation was of variable  ...  view the full minutes text for item 6.

To consider any items admitted at item

To present the Committee with the written submissions and documents to be relied on by the ACLC and the Voluntary Sector Team at the hearing of the ACLC’s appeal against withdrawal of grant aid.

The following items are likely to be the subject of a motion to exclude the public and press from the meeting as they contains exempt information relating to any particular applicant for or recipient or former recipient of any service provided by the Council and to the financial and business affairs of any particular person (other than the authority).

NOTE BY HEAD OF MEMBER SERVICES

The following item allows for the consideration of exempt information (if required in relation to item 6 which appears on the agenda).

To consider any new items of exempt urgent business admitted.