Agenda and draft minutes

Apologies for absence were received from Cllrs Bevan, Goldberg and Kober. Cllr Strickland attended as a substitute. The Committee resolved that Cllr Reith chair proceedings.

The Chair will consider the admission of any late items of urgent business. Late items will be considered under the agenda item where they appear. New items will be dealt with at item 9 below. New items of exempt business will be dealt with at item 13 below.

There were no items of urgent business.

A member with a personal interest in a matter who attends a meeting of the authority at which the matter is considered must disclose to that meeting the existence and nature of that interest at the commencement of that consideration, or when the interest becomes apparent.

A member with a personal interest in a matter also has a prejudicial interest in that matter if the interest is one which a member of the public with knowledge of the relevant facts would reasonably regard as so significant that it is likely to prejudice the member's judgment of the public interest and if this interest affects their financial position or the financial position of a person or body as described in paragraph 8 of the Code of Conduct and/or if it relates to the determining of any approval, consent, licence, permission or registration in relation to them or any person or body described in paragraph 8 of the Code of Conduct.

There were no declarations of interest.

To confirm and sign the minutes of the meeting of the Procurement Committee held on 6 October 2011.

RESOLVED

That the minutes of the meeting held on 6 October 2011 be approved and signed.

(Report of Director Corporate Resources): to seek approval to delegate the award of Lot 7 CDM co-ordinators within the Construction Related Consultants Services 2011 to the Director of Corporate Resources.

The Committee considered a report seeking approval to delegate the award of one of the 11 Lots of construction disciplines incorporated in the Pan London Construction Related Consultants Services 2011 framework (CRCS 2011). Haringey was the lead authority for this collaborative procurement approach undertaken as part of the North London Strategic Alliance and the Committee had approved the implementation strategy and action plan for the framework in November 2010. This report constituted the first of two reports seeking the award of various Lots of construction consultancy services, with the appointment of Lot 7 CDM co-ordinators needing to be awarded earlier to fit in with one of the programmes of work. A subsequent report would be submitted to the Committee in January 2012 covering the award of the remaining Lots.

RESOLVED

·      That approval be granted to delegate the award of Lot 7 CDM co-ordinators framework agreement within the Construction Related Consultants Services 2011 (CRCS 2011) to the Director of Corporate Resources.

(Report of Director of Place and Sustainability): to seek approval for the award of contract for the design and installation of solar photovoltaic arrays under the solar PV installation and management framework and solar PV components framework led by Birmingham City Council.

The interleaved report was the subject of a motion to exclude the press and public from the meeting as it contained exempt information relating to the business or financial affairs of any particular person (including the Authority holding that information).

The Committee considered a report updating on implementation of the procurement strategy for the solar photovoltaic installation programme agreed by Cabinet in July and centred on the intended use of frameworks let on behalf of Birmingham City Council. The Committee noted with disappointment the recent government announcement on the reduction of feed in tariffs from 12 December 2011 thereby necessitating the Council placing a hiatus on installations until the market was able to realign with the new tariffs. A second government review of tariffs was planned in due course. It was intended that by virtue of having a framework already in place, the Council would be in a good position to proceed once the market readjusted and installations became viable again. The Committee noted that the framework agreement did not obligate the Council to commit to a programme of works within a set timescale. It was also noted that the anticipated expenditure relating to installation work at key sites in the borough as listed within the exempt appendix was indicative and could be subject to change post December.

RESOLVED

·      To note the intended use of the Management, supply and installation of energy efficiency and renewable energy and heat measures framework, let by Buy For Good Community Interest Company on behalf of Birmingham City Council, for the installation of solar photovoltaic arrays for any number and combination of the sites listed in the exempt appendix of the interleaved report.

·      To note the intended use of mini-competition through the Supply of solar photovoltaic system components framework, let by Buy For Good Community Interest Company on behalf of Birmingham City Council, for the purchase of solar panels and associated equipment for any number and combination of the sites listed in the exempt appendix of the interleaved report.

·      To note each call off will constitute an individual contract, and that each contract will be submitted for award by the Director of Place and Sustainability, following budgetary approval from the Section 151 Officer in consultation with the Cabinet Member for Finance and Carbon Reduction, on recommendation from an investment board, set up to assess the financial viability of the installation.

(Report of Director Place and Sustainability): To seek approval to award the contract for fire reinstatement and improvement works to Units 1, 4, 5 and 6 Munro Works, Cline Road, London N11.

The interleaved report was the subject of a motion to exclude the press and public from the meeting as it contained exempt information relating to the business or financial affairs of any particular person (including the Authority holding that information).

The Committee considered a report seeking approval for the award of contract for fire reinstatement and improvement works to four units at Munroe Works industrial estate following a fire in one of the units in 2005. Due to the interconnected nature of the units, roof replacements improvement works would be undertaken to all units in addition to the necessary fire reinstatement works to bring them all to lettable standard.

The Committee noted that the tender bid proposed for acceptance did not include a general contingency sum which would need to be held separately. Confirmation was also provided that a further analysis had been undertaken on the two lowest tenders owing to a certain disparity in the fixed prices put forward. This additional check had reaffirmed that the preferred contractor constituted the best value for money and that the disparity reflected the competitive nature of the construction market at the current time.

RESOLVED

·    That approval be granted to award the contract for fire reinstatement and improvement works to Units 1, 4, 5 and 6 Munroe Works, Cline Road, Bounds Green, London N11 to Mulalley & Company Ltd on the terms and conditions set out in the exempt appendix to the interleaved report.