Agenda and draft minutes

To confirm and sign the minutes of the meeting of the Procurement Committee held on 27 June 2007.

(Report of the Director of Urban Environment): To seek agreement to award the contract for building contract services on the second phase of the Heritage Lottery Fund Townscape Heritage Initiative in Bruce Grove.

Bruce Grove, Townscape Heritage Initiative, Phase 2 (Groups 2 & 3) (Report of the  Director of Urban Environment – Agenda Item 6 )

Details of the contracts which were set out in the Appendix to the

interleaved report were the subject of a motion to exclude the press and

public from the meeting as they contained exempt information relating to

the business or financial affairs of any particular person (including the

Authority holding that information).

Concern was expressed that the analysis of project cost provided did not contain details of any fees, salaries and disbursements involved in he contract. Disquiet was also voiced about the possible impact on the works of the adjustments made to the specification during negotiations between the contractor and the Quantity Surveyor. 

RESOLVED

1. That, in accordance with Standing Order CSO 11.03, approval be granted for building contract services on the second phase of the Townscape Heritage Initiative in Bruce Grove to Lengard Limited in the sum of £259,294.49 for a contract period of 16 weeks.

2. That the cost of the tender plus any commitments already made and/or to be made must not exceed the overall budget provision for the project of £338,500.

3. That Members of the Committee be provided with a briefing note with details of the sundry costs and of the changes made to the work specified in the contract following the negotiations outlined above.

(Report of the Director of Adult, Culture and Community Services) To state procurement requirements relating to the re-build of St. Ann’s Library Hall. NOT AVAIALABLE AT TIME OF COLLATION

St Ann’s Library Hall Redevelopment Project(Report of the Director of Adults, Culture and Community Services – Agenda Item 7)

Our Chair agreed to accept the report as urgent business. The report was late because of the need to complete necessary consultations. The report was too urgent to await the next meeting because the funding for this project was through the Bridge New Deal for Communities capital programme which was time limited.

Details of the contracts which were set out in the Appendix to the

interleaved report were the subject of a motion to exclude the press and

public from the meeting as they contained exempt information relating to

the business or financial affairs of any particular person (including the

Authority holding that information).

RESOLVED

1. That, in accordance with Standing Order CSO 11.03, approval be granted in principle to the award of a Design and Build construction contract to Breyer Group PLC in the sum of £894,336.46 for a contract period of 40 weeks.

2. That the Director of Adult, Culture and Community Services be authorised to finalise the contract price with Breyer Group PLC in accordance with the terms of the Major Works Framework Agreement, the price not to exceed the overall funding available for the project.

(Report of the Director of Adult, Culture and Community Services): To seek approval to a waiver of the requirement to tender for this contract and to authorise negotiations with the current provider.

Waiver of Requirement to Tender Residential Mental Health Block Contract(Report of the Director of Adults, Culture and Community Services – Agenda Item 8)

Concern was expressed that the contract had already been extended because a competitive process had not secured an alternative provider due to the fact that suitable property was not available within or adjacent to the Borough. In his connection it was noted that  efforts to source properties on behalf of the sector had been made but without success.

It was also noted that Mental Health Commissioning proposed to waive the requirement to tender and reconfigure the service which would involve partnership working with the PCT and embedding the service in emergent rehabilitation strategy for Mental Health. Having regard to the fact that the current contract with Tulip expired on 30 September 2007,  we were informed that an extension of up to 6 months would allow negotiations and time for any service reconfigurations in line with service user requirements.

RESOLVED

1.      That, in accordance with Contract Standing Order 7.03, approval be granted to a waiver of the requirement to tender the mental health residential care and support service.

2.      That approval be granted to Mental Health Commissioning negotiating with Tulip in order to remodel the service and meet current identified need for dual diagnosis provision and to a further report being presented with a view to an award of contract for a period of 3 years with a provision to extend for up to 2 years.

3.      That approval be granted to an extension of the current  contract with Tulip for a period not exceeding 6 months from 1 October 2007 to allow negotiations, remodelling and reconfiguration of service provision.

4.      That a report be made to the September Cabinet Advisory Board meeting setting out details of the proposed reconfiguration of mental health residential care.

(Report of the Director of the Children and Young People’s Service) To seek authority for the proposed commissioning approach to the delivery of some Connexions services from April 2008.

Connexions Services from April 2008 (Report of the Director of the Children and Young People’s Services – Agenda Item 9)

With the consent of the Committee the box in Appendix 2 to the interleaved report  in relation to post 16 provision was amended to read as follows -

‘To directly contract with schools who have a sixth form and the sixth form centre through a Service Level Agreement.

To prepare a contract waiver and award for post 16 provision through CoNEL.

To deliver PA support for young people in work based learning as part of targeted support.’

In response to a question about apprenticeships, we noted that engagement with employers to ensure that there were work opportunities and apprenticeships available formed part of the delivery of the Connexions service.

RESOLVED

That approval be granted to the commissioning approach to the delivery of Connexions services from April 2008 as detailed below –

1.      Provision of in-house centrally managed services

a) Targeted information, advice and guidance service

Target Group

Young people 13-19 and up to 25 who had a special need where there were additional factors which could impact on their engagement such as mental health or teenage pregnancy.

Internal Services - Delivery Approach

This area of work to be delivered by Personal Advisers (PA) allocated to the specialist teams providing support and the PA staff be managed by those teams e.g. Youth Offending Team.  There would also need to be a small central team who worked with targeted groups who were not covered within the specialist teams.

This to be quality assured through a separate centralised QA team within the 14-19 section.

b) Intensive intervention information, advice and guidance

Target Group

Young people 13-19 and up to 25 who had a special need where there were exceptional factors that were preventing their re-engagement with education, training or employment and those who were NEET.

Internal Services - Delivery Approach

This area of work to be delivered through the Connexions central team  focused on working with young people who were NEET. It would link with contracting for provision through local providers including the voluntary sector for entry to employment type programmes.

c) Quality Assurance

Target Group

Systems and processes for delivery to all young people. 

Internal Services - Delivery Approach

The Children & Young People’s Service, 14-19 team to take overall lead on quality assurance as part of the reshaping of the service.

The role to include a scrutiny function linked to Performance Management and Workforce Development below.

d) Performance management

Target Group

All staff

Internal Services - Delivery Approach

This area of work to be managed by the Head of Youth Service with close links to the QA function above, as part of the reshaping of the service. 

All staff to be part of a performance management scheme.

e) Increasing participation

Target Group

Young people 13-19 and up to 25 who had a special need

Internal Services - Delivery Approach

This area of work to be managed by the Head of  ...  view the full minutes text for item 17.