Agenda and draft minutes

a)     Report of the Monitoring Officer and Head of Legal Services

b)     Report of the Acting Director of Finance

c)      Appendix (for information only)

1)     Copy of the ‘call in’

2)     Minutes of Procurement Committee meeting held on 26 June 2006

3)     Report of Acting Director of Finance to Procurement Committee on 26 June 2006 on Allow award of contract to Diamond Build under the new framework agreements: Award of contract.  

Note by Head of Member Services

The Overview and Scrutiny Committee on 18 July 2006 on consideration of a ‘call in’ submitted in accordance with the Constitution agreed that the original decision was within the policy framework and referred the original decision back to the Procurement Committee for reconsideration in the light of the following views before taking a final decision -

i)             That the procedural criteria in which Officers have had to work in respect of the framework agreement/awards of contract process was not robust enough to provide the assurances that this Committee would require to reaffirm the Procurement Committee’s decision.

ii)           That, in order to demonstrate to the community that Diamond Build is competent to be allowed on to the framework, the Council and Diamond Build seek agreement with an independent and agreed accreditation organisation to inspect the company and ensure compliance, for which Diamond Build shall be financially liable.

N.B.     In accordance with Paragraph 1.05(d) when a special meeting is convened, only the business for which the meeting has been convened shall be dealt with at the meeting.

(Agenda item 5 – report of the Monitoring officer and Head of Legal Services, report the Acting Director of Finance, and appendices)

This item was the subject of a motion to exclude the press and public from the meeting as it contained exempt information relating to the business or financial affairs of any particular person (including the Authority holding that information).

RESOLVED

That a further report be submitted to the Procurement Committee authorising the process to be followed in order to satisfy members that further and adequate measures have been taken to ensure that  Diamond Build is competent to carry out the said work.