Agenda and draft minutes

Apologies for lateness were received from Cllr Diakides.

To confirm and sign the minutes of the meeting of the Procurement Committee held on 13 February 2007.

RESOLVED

That the minutes of the meeting held on 13 February 2007 be approved and signed

Report of the Director of the Children and Young People’s Service – to inform members of the procurement procedure currently underway and progress made to date in the procurement of an ICT (Information and Communications Technology) Manager Service Provider (MSP) for the Building Schools for the Future (BSF) Programme.

We noted the procurement process underway and the progress made to date in the procurement of an ICT (Information and Communications Technology) Managed Service Provider (MSP) for the Building Schools for the Future (BSF) programme. 

Clarification was sought of the figure of £194 million quoted in paragraph 4.1 of the report in relation to the amount of BSF funding the Council had secured to spend on improving their secondary school buildings, to build a new secondary school and a sixth form centre as opposed to the £178 million advised previously. We were advised that the sum now quoted included the Learning and Skills Council Funding contribution to the Sixth Form Centre and other associated funds which were being included in one portfolio.

Clarification having also been sought of the budget for the Sixth Form Centre, we noted that the capital provision had been made before the BSF Funding Allocation Model was agreed between the Partnership for Schools/DfES and the Council in February 2005. A capital amount was set aside to cover the acquisition and commissioning of the new infrastructure and equipment and revenue budgets would be applied to support the ongoing support of the infrastructure for the 5 year period. It was intended that when the MSP was appointed, the BSF estate would then be rolled in and managed through the central support contract.

Assurance having been sought that the £28 million budget for ICT investment would not be exceeded we were informed that all elements of the BSF budget were cash limited and a commitment had been given to the BSF Programme Board that there would be adherence to the limits on the ICT and the Construction streams.

RESOLVED

1.      That the procurement procedure currently underway and progress to date as set out in the interleaved report be noted.

2.      That it be noted that the was the first of three reports on procurement procedure for the ICT Managed Service the third of which would recommend the Award of the Contract for a Service Provider.

3.      That Members of the Committee be supplied with a briefing note which provided a reconciliation between the two amounts of BSF funding quoted as being available to the Council.

Report of Interim Director of Adult, Culture and Community Services – following agreement of the Procurement Committee on 14.11.06 to waive the requirement to tender for residential and nursing care provision until December 2007; this report seeks to award 2 contracts in order to secure value for money for the Council.

Details of the contracts which were set out in the Appendix to the interleaved report were the subject of a motion to exclude the press and public from the meeting as they contained exempt information relating to the business or financial affairs of any particular person (including the Authority holding that information)

RESOLVED

1.      That, in accordance with CSO 11.3, approval be granted to award the two contracts to Kenwood Nursing Home and Newstead Nursing Home on the terms and conditions set out in the interleaved report.

2.      That it be noted that purchasing beds with the providers in 1 above would provide both a fair price and financial security to the Council during the period of the contract.

Report of the Assistant Chief Executive, PPPC – to seek agreement to extend the contract for the provision of the Tier 2/3 Young Persons Substance Misuse Service.  Please note this report should be read in conjunction with Item 9 on this Agenda: Tier 2/3 Young Persons Substance Misuse Service Contract Award.

Details of the contracts which were set out in the Appendix to the interleaved report were the subject of a motion to exclude the press and public from the meeting as they contained exempt information relating to the business or financial affairs any particular person (including the Authority holding that information)

RESOLVED

1. That, in accordance with Contract Standing Order 13.2, approval be granted to an extension of the Tier 2/3 Young Persons Substance Misuse Service Contract to the Mental Health Trust on the terms and conditions set out in the interleaved report for a period of 3 months, commencing on 1April 2007.

2. That it be noted that the extension would support incoming contractors to manage the change over process and ensure that vulnerable young people in Haringey continued to have access to a substance misuse service.

Report of the Assistant Chief Executive (PPPC) – to seek agreement to award the contract for the provision of the Tier 2/3 Young Persons Substance Misuse Service.  Please also see item 8 on this agenda.

Details of the contracts which were set out in the Appendix to the interleaved report were the subject of a motion to exclude the press and public from the meeting as they contained exempt information relating to the business or financial affairs any particular person (including the Authority holding that information)

RESOLVED

1.      That, in accordance with Contract Standing Order 11.03, approval be granted to award the Tier 2/3 Young Persons Substance Misuse Service Contract to In-Volve on the terms and conditions set out in the interleaved report for a period of 33 months, commencing on 1 July 2007, with an option to extend for a further period of up to 12 months. 

2.      That it be noted that the Contract had been tendered in line with the Procurement Code of Practice, with the details of the scoring set out in the Appendix to the interleaved report, and that although this award of contract was not for the lowest bid, it represented best value to the Council. 

Report of the Assistant Chief Executive, PPPC – to seek agreement to award the contract for the provision of the Stimulant/Polydrug Treatment Service

Details of the contracts which were set out in the Appendix to the interleaved report were the subject of a motion to exclude the press and public from the meeting as they contained exempt information relating to the business or financial affairs any particular person (including the Authority holding that information)

RESOLVED

1. That, in accordance with CSO11.3, approval be granted to award the Stimulant/Polydrug Treatment Service to the Community Drug Project on the terms and conditions set out in the interleaved report for a period of 34 months, commencing on 1 June 2007, with an option to extend for a further period of up to 24 months. 

2. That it be noted that the Contract had been tendered in line with the Procurement Code of Practice with the details of the scoring set out in the Appendix to the interleaved report and that although this award of contract was not for the lowest bid, it represented best value to the Council. 

Report of the Head of Corporate Property Services – to seek agreement to award the contract for the Measured Term Contract for the Reactive Building Fabric Repairs and Minor Mechanical and Electrical Works One Year Contract 2007/8.

Details of the contracts which were set out in the Appendix to the interleaved report were the subject of a motion to exclude the press and public from the meeting as they contained exempt information relating to the business or financial affairs any particular person (including the Authority holding that information)

Clarification having been sought as to why the report recommended acceptance of other than the lowest tender submitted, we were advised that in practice the more integrated service provision from Inspace with their policy of multi-skilling of their trade’s personnel would show significant efficiency improvements in the delivery of the service and that such savings would more than compensate for the differences in the projected cost comparisons.

RESOLVED

1.      That, in accordance with CSO 11.3, approval be granted to award the Measured Term Contract for the Reactive Building Fabric Repairs and Minor Mechanical and Electrical Works 2007/8 covering the works as set out in paragraph 5.3 of the interleaved report to Inspace on the terms and conditions set out in the interleaved report for a period of 1 year, commencing 1 April 2007.

2.      That it be noted that the use of Haringey’s existing construction framework agreements was not possible as the type of reactive work to be undertaken and had not formed part of the initial specification for the framework agreements.

3.      That it be noted that from April 2008 it was proposed that the delivery of both reactive and planned maintenance works would be integrated under one contract and that this would be procured through the ‘Official Journal of the European Union’, likely to be based on a partnering approach and that at this stage it would not be practical to consider combining these two work elements due to the timescales required and the works that would still need to be undertaken to deliver such a proposal.