Agenda and draft minutes

Alexandra Park and Palace Advisory Committee
Tuesday, 30th November, 2021 8.30 pm

Venue: Transmitter Hall, Alexandra Palace Way, Wood Green, London N22

Contact: Nazyer Choudury, Principal Committee Co-ordinator  020 8489 3321 Email: nazyer.choudhury@haringey.gov.uk

Items
No. Item

26.

FILMING AT MEETINGS

Please note this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method.  Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on.  By entering the ‘meeting room’, you are consenting to being filmed and to the possible use of those images and sound recordings.

 

The Chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual, or may lead to the breach of a legal obligation by the Council.

Minutes:

The Chair referred to the filming of meetings and this information was noted.

 

27.

APOLOGIES FOR ABSENCE

Minutes:

Apologies had been received from Councillor James Chiriyankandath and Councillor Khaled Moyeed.

 

28.

URGENT BUSINESS

The Chair will consider the admission of any late items of Urgent Business. (Late items will be considered under the agenda item where they appear. New items will be dealt with under item 8 below).

Minutes:

Mr Jason Beazley was nominated as Chair of the Alexandra Park and Palace Statutory Advisory Committee.

RESOLVED:

That Mr Jason Beazley be nominated as Chair of the Alexandra Park and Palace Statutory Advisory Committee for the remainder of the municipal year 2021-22.

Councillor Emine Ibrahim was nominated as Vice-Chair of the Alexandra Park and Palace Statutory Advisory Committee for the remainder of the municipal year 2021-22.

 

29.

MINUTES AND MATTERS ARISING pdf icon PDF 245 KB

 

i)          To approve the minutes of the Statutory Advisory Committee held on 4 October 2021.

 

ii)         To note the minutes of the Joint Statutory Advisory Committee and Consultative Committee held on 4 October 2021.

 

iii)        To note the draft minutes of the meeting of the Alexandra Palace and Park Board held on 11 October 2021 (to follow)

 

 

Additional documents:

Minutes:

As noted in the minutes of the meeting of the Alexandra Palace Consultative Committee of 30 November 2021.

30.

CEO'S REPORT pdf icon PDF 405 KB

To note the update.

 

Minutes:

The meeting heard a range of views including that:

·           The Council’s interface with the public needed further improvement and this was something that needed to be considered. Residents Associations should be considered as part of the solution.

·           Most residents in Haringey were not fully aware of some of the unique elements of Alexandra Palace and aspects which were less well known about the Palace was something that needed to be brought forward into the public consciousness.

·           Paragraph 2.5 of the report was important to consider. Residents Associations were the basis for the Statutory Advisory Committee. Residents Associations were generally operating well despite the coronavirus crisis and other ongoing issues. As long as Residents Associations understood the issues and remained focused, then they could support the Statutory Advisory Group in a robust manner.

·           It was important to maintain continuity in terms of organisational structure and ensuring that there were individuals associated with the process who were aware of past occurrences, aware of the issues of the present and could contribute positively in the future.

 

RESOLVED:

1.    That the update be noted.

 

31.

PROPOSAL TO PILOT CONSULTATIVE COMMITTEE CHANGES pdf icon PDF 225 KB

To consider the recommendation to pilot a new Open Forum

Additional documents:

Minutes:

The Chair stated that the proposals were for four meetings (two forums a year). The Board had not yet been consulted fully on the details of, but the Statutory Advisory Committee felt that the aim of the proposed changes was not clear.

The Chair put forward the idea of holding a meeting of either the Consultative Committee, Statutory Advisory Committee or a stakeholders meeting without councillors. The Committee noted views stated at the meeting on the issue, including that councillors were elected by the wider community and were a more accurate representation of the local community and therefore excluding councillors from such meetings would be a mistake. The meeting also noted a suggestion that a forum in the eyes of the public that was not representative of the community could be considered concerning. The process and setting up of a forum should be led by the community itself. 

The meeting also heard that:

·           Noticeboards around the borough that was originally controlled by the Council were now largely under the control of residents’ associations.

·           Charity governance was generally undergoing a lot of scrutiny and it was important that progress was shown on charity governance which was under constant review.

·           The diversity of the intended audience included cultural background as well as diversity in age and gender. 

 

The Chair stated that an action plan was required before the end of the discussion.

 

The meeting also heard that:

·           The Councillor members of the Committee were generally more diverse in cultural background as well as diversity in age and gender. 

·           The Consultative Committee was designed so that National and regional organisations such as TfL could attend. There was now a separate dialogue with TfL and there were other groups which were engaged with directly.

·           One suggestion was to wait until the council elections had passed before holding a forum and then convene another Consultative Committee to review how the forum had progressed.

·           Another suggestion was to have forums interspersed with the Consultative Committee to allow for a consistent feedback loop. This could start sometime soon after the elections. The Statutory Advisory Committee would not be affected but the process of the Committee could be examined further for areas of improvement, particularly in relation to the representation of the Committee.

·           It was difficult to fully understand the processes relating to Alexandra Palace easily and the roles of the Committees needed further clarification.

·           The act of parliament mentioned the residents’ associations that were members of the Statutory Advisory Committee. It would perhaps be a good idea to examine the objectives and purpose of the Committee and understand how well the Committee was delivering against those objectives.

 

The meeting proposed that a recommendation be made to the Alexandra Park and Palace Board that each year two Consultative Committees are held and two open forums. If the recommendation was agreed then, the Statutory Advisory Committee recommend to the Alexandra Park and Palace Board that the comments made by the Statutory Advisory Committee be considered and used to  ...  view the full minutes text for item 31.

32.

NON-VOTING BOARD MEMBERS FEEDBACK

Minutes:

There were none.

33.

NEW ITEMS OF URGENT BUSINESS

To consider any items of urgent business as identified at item 5.

Minutes:

There were none.

 

34.

DATES OF FUTURE MEETINGS

To note the dates of future meetings:

 

9 March 2022

Minutes:

9 March 2022. Meeting of the Joint Statutory Advisory Committee and the Consultative Committee.