Agenda and minutes

Alexandra Park and Palace Advisory Committee
Thursday, 5th November, 2020 7.30 pm

Venue: Remote Meeting - MS Teams

Contact: Fiona Rae, Principal Committee Co-ordinator  3541 Email: fiona.rae@haringey.gov.uk

Note: This meeting will be webcast - use the link on the agenda frontsheet or copy and paste the following link into your internet browser: https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZGFhZmI2NzYtMmFkZi00ZTM4LTk0NmMtOGUxOGNkZTE1M2Qz%40thread.v2/0?context=%7b%22Tid%22%3a%226ddfa760-8cd5-44a8-8e48-d8ca487731c3%22%2c%22Oid%22%3a%22515ca3a4-dc98-4c16-9d83-85d643583e43%22%2c%22IsBroadcastMeeting%22%3atrue%7d 

Items
No. Item

1.

ELECTION OF A CHAIR FOR THE MEETING

Minutes:

RESOLVED

 

Jason Beazley (Chair) was elected Chair for the joint meeting of the Alexandra Park and Palace Advisory Committee and the Alexandra Palace and Park Consultative Committee.

2.

FILMING AT MEETINGS

Please note this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method.  Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on.  By entering the ‘meeting room’, you are consenting to being filmed and to the possible use of those images and sound recordings.

 

The Chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual, or may lead to the breach of a legal obligation by the Council.

Minutes:

The Chair referred to the notice of filming at meetings and this information was noted.

3.

APOLOGIES FOR ABSENCE

To receive any apologies for absence.

Minutes:

Apologies for absence were received from Councillor Josh Dixon, Councillor Justin Hinchcliffe, and Jane Hutchinson (Alexandra Residents’ Association).

4.

DECLARATIONS OF INTEREST

A member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:

 

(i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and

(ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room.

 

A member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.

 

Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct.

Minutes:

There were no declarations of interest.

5.

URGENT BUSINESS

The Chair will consider the admission of any late items of Urgent Business.  (Late items of Urgent Business will be considered under the agenda item where they appear. New items of Urgent Business will be dealt with under item 10 below.)

Minutes:

There was no urgent business.

6.

MINUTES pdf icon PDF 207 KB

(i)        To approve the minutes of the Statutory Advisory Committee meeting held on 1 September 2020 as a correct record.

 

(ii)       To note the minutes of the Joint Meeting of the Statutory Advisory and Consultative Committees held on 1 September 2020.

 

(iii)      To note the minutes of the Alexandra Palace and Park Board meeting held on 14 September 2020 and 20 October 2020. (To Follow)

 

Additional documents:

Minutes:

It was noted that Duncan Neill (Muswell Hill and Fortis Green Association) had attended the joint meeting on 1 September 2020.

 

It was noted that, in the Board minutes from 14 September 2020, it was stated that the Council planned to roll out Controlled Parking Zones (CPZs) across the borough; it was asked whether there was any additional information. Louise Stewart, Chief Executive Officer, explained that the Trust was aware that the introduction of CPZs was an intention of the Council but there was no further information at this stage; this had been noted to make Board members aware. Cllr Elin Weston stated that she did not believe that it was a Council policy to roll out CPZs but that there may be a review underway to investigate whether additional CPZs were required. However, it was highlighted that CPZs would only go ahead if residents were in support. Cllr Elin Weston stated that it should be possible to obtain further information and to circulate this to members.

 

In relation to the joint minutes from 1 September 2020, it was noted that there was no new information to report in relation to the Duke’s Avenue bridge.

 

RESOLVED

 

1.    That the minutes of the Statutory Advisory Committee meeting held on 1 September 2020 be confirmed and signed as a correct record.

 

2.    That, subject to the above amendment, the minutes of the Joint Meeting of the Statutory Advisory and Consultative Committees held on 1 September 2020 be noted.

 

3.    That the minutes of the Alexandra Palace and Park Board meetings held on 14 September 2020 and 20 October 2020 be noted.

7.

CHIEF EXECUTIVE OFFICER (CEO) UPDATE pdf icon PDF 172 KB

This report provides an update on Alexandra Park and Palace including planning and policy issues in relation to Alexandra Park and Palace and additional information on the events programme and a range of activities of the Charitable Trust.

Minutes:

Louise Stewart, Chief Executive Officer (CEO), introduced the report which provided an update in relation to planning and policy issues for Alexandra Park and Palace, additional information on the events programme, and a range of activities of the Charitable Trust. She also provided updates on various issues which, as a result of the Covid-19 pandemic, had changed since the report was written. The report was presented and discussed and was set out in full in the minutes of the Joint Meeting of the Alexandra Park and Palace Advisory Committee and Alexandra Palace and Park Consultative Committee.

 

In addition to the discussion at the joint meeting, the Advisory Committee noted that the finances of the Alexandra Palace and Park Board were very tight and congratulated the entire team, all volunteers, and donors on their excellent work. In particular, the Advisory Committee noted that, despite an 80% increase in footfall, the Park was still being well maintained and had achieved its usual awards.

 

The Advisory Committee enquired whether additional toilets would be provided in Alexandra Park. The CEO noted that there were some barriers to providing additional toilets and that any solution would need to address how to fund more toilets, to ensure safety, and to ensure the correct sewerage arrangements were in place. It was explained that some alternatives had been investigated, including solar and composting toilets. It was also noted that the existing toilets were sufficient for the volume of users but it was hoped that the issues could be addressed and that additional toilet facilities could be provided. 

 

RESOLVED

 

To note the report.

8.

NON-VOTING BOARD MEMBERS FEEDBACK

Minutes:

The Chair noted that, at the Board meeting which discussed the future of the FOAPT, the FOAPT representative had been satisfied with the response from the Board. It was noted that the main responsibility of the FOAPT, namely the restoration of the theatre, had completed and it was accepted that the governance changes were appropriate. It was also acknowledged that there would likely be some delay in the FOAPT finalising the governance changes at their annual general meeting due to the Covid-19 pandemic.

 

It was also reported that virtual meetings had been progressing and that it was particularly important to provide regular training for members to ensure their ability to carry out their work effectively. The Chair noted his gratitude that virtual meetings were continuing as it was important for members to continue to provide input and represent their organisations.

9.

ITEMS RAISED BY INTERESTED GROUPS

Minutes:

There were no additional items raised by interested groups.

10.

NEW ITEMS OF URGENT BUSINESS

To consider any items admitted at item 5 above.

Minutes:

There were no new items of urgent business.

11.

DATES OF FUTURE MEETINGS

To note the dates of future meetings:

 

15 March 2021

Minutes:

To note the dates of future meetings:

 

15 March 2021