Agenda and draft minutes

Alexandra Park and Palace Advisory Committee
Thursday, 25th October, 2018 7.30 pm

Venue: Transmitter Hall , Alexandra Palace, Wood Green, London N22

Contact: Glenn Barnfield, Principal Committee Co-ordinator 

Items
No. Item

23.

FILMING AT MEETINGS

Please note that this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method. Although we ask members of the public recording, filming or reporting on the meeting not to include the public seating areas, members of the public attending the meeting should be aware that we cannot guarantee that they will not be filmed or recorded by others attending the meeting. Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on. 

 

By entering the meeting room and using the public seating area, you are consenting to being filmed and to the possible use of those images and sound recordings.

 

The chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual or may lead to the breach of a legal obligation by the Council.

Minutes:

The Chair referred Members present to agenda Item 1 as shown on the agenda in respect of filming at this meeting, and Members noted the information contained therein’.

24.

Apologies for absence

Minutes:

Apologies for absence were received from David Frith.

Apologies for absence were also noted from Cllr Jogee.

25.

DECLARATIONS OF INTEREST

A member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:

 

(i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and

(ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room.

 

A member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.

 

Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct.

Minutes:

There were no declarations of interest.

26.

Urgent Business

The Chair will consider the admission of any late items of Urgent Business.  (Late items will be considered under the agenda item where they appear.  New items will be dealt with under item 7 below).

Minutes:

There were no items of urgent business.

27.

MINUTES pdf icon PDF 65 KB

i)          To approve the minutes of the Advisory Committee held on 12 July 2018.

 

ii)         To receive and note the draft minutes of the meeting of the Alexandra Palace and Park Board held on 11 September 2018.

 

iii)        To receive and note the draft minutes of the meeting of the Alexandra Palace and Park Panel held on 12 July 2018.

 

 

Additional documents:

Minutes:

Noted and adopted the changes recommended by the Joint Meeting of the Alexandra Park and Palace Statutory Advisory Committee and the Alexandra Palace and Park Consultative Committee.

Further minor amendments were suggested to pages 1 and 13 – remove ‘also present’, and page 2 – remove ‘as well as’ in item 15.

RESOLVED

  1. To approve the minutes of the Advisory Committee held on 12 July 2018.
  2. To receive and note the draft minutes of the meeting of the Alexandra Palace and Park Board held on 11 September 2018.
  3. To receive and note the draft minutes of the meeting of the Alexandra Palace and Park Panel held on 12 July 2018.

28.

CEO's Report pdf icon PDF 405 KB

This report provides information to the Statutory Advisory and Consultative Committees on planning and policy issues in relation to Alexandra Park and Palace. It also provides additional information on the events programme and a range of activities of the Charitable Trust.

Minutes:

The Committee adopted and emphasised the comments made at the joint meeting of the SAC/CC. The Committee raised the following additional points for the Board to consider:

  • Some local residents had not received the Fireworks Festival leaflet. The Committee stressed that it was important that information on leaflets was correct.
  • Reiterated praise for Kaleidoscope Festival but noted that ticket prices had been initially high before a discount was offered to local people. Tickets should be advertised more and discounts made for over 65s and vulnerable. The CEO reminded the Committed that whilst pricing was taken into consideration, the trading subsidiary needed to generate income.
  • Praise received from local residents for Kaleidoscope Festival and The Great Fete.
  • Discounts or special rates should be explored for those local residents who supported but were unable to afford tickets, or who tolerated the impact of events. The CEO noted that free tickets had been provided to local primary schools for Kaleidoscope Festival and The Great Fete was a free event. 
  • The Committee felt an insufficient number of traders during Kaleidoscope led to a shortage of food at events and recommended utilising local businesses more. The CEO confirmed that local businesses had been used, where possible, and encouraged the Committee Members to recommend particular traders. 
  • Noted that when event goers left Alexandra Palace, some were intoxicated and there had been reports of urination in gardens. The CEO responded that measures could be put in place to limit this but it was important for local residents to report where such instances occurred. 
  • Residents had also experienced instances of cars being scratched and litter left on roads following events. The CEO advised there was a limit to what the Trust was able to do and residents should report damaged property to the police as it was a criminal offence.
  • The Committee felt that an event to celebrate the opening of the East Wing was important for local residents. The CEO noted that such an event would cost money but the Christmas Carnival was open to local residents. The CEO confirmed that dates for the Christmas Carnival would be available once they had been fixed (7-16 Dec).
  • Felt the BBC Tower should be commercialised and used as a café or restaurant to make the most of the view it provided and asked the Board to consider ensuring that the Tower was accessible to the public.
  • Noted it would be useful for the North West Tower to be used for meetings.
  • Reserved its comments on the Brand Refresh until further details were released.
  • Praised Appendix 1 (Road Closure Details) and recommended wider circulation. The CEO noted cost was an issue but for those outside of the catchment area, residents could be informed via email by opting into receiving that information.
  • The CEO further informed that the Trust would clarify the issue with 184 bus diversion. 

29.

New Items of Urgent Business

To consider any items of urgent business as identified at item 4.

Minutes:

None.

30.

DATES OF FUTURE MEETINGS

29 January 2019

25 April 2019

 

Minutes:

Noted the dates of future meetings: