Agenda and minutes

Please note that this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method. Although we ask members of the public recording, filming or reporting on the meeting not to include the public seating areas, members of the public attending the meeting should be aware that we cannot guarantee that they will not be filmed or recorded by others attending the meeting. Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on. 

By entering the meeting room and using the public seating area, you are consenting to being filmed and to the possible use of those images and sound recordings.

The chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual or may lead to the breach of a legal obligation by the Council.

The Chair referred Members present to agenda Item 1 as shown on the agenda in respect of filming at this meeting, and Members noted the information contained therein’.

Apologies for absence were received from Cllr Mitchell, Cllr Patterson, Cllr Claire Bull.

A member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:

(i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and

(ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room.

A member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.

Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct.

None.

To discuss any recommendations arising for the Joint SAC/CC discussion. To avoid duplication the report is included in the Joint SAC-CC agenda pack.

The SAC noted the discussion that took place during the Joint SAC-CC meeting and agreed that there was no further recommendations on the CEO report to feed up to the Board.

The SAC noted the discussion that took place during the Joint SAC-CC meeting and the following points were raised for noting by the Alexandra Park & Palace Board:

a.    The Committee reiterated that there were very few problems following the road closure and that there was no noticeable impact on parking in the surrounding streets.

b.    The Committee appreciated that there was early notification of the road closure to the public. It was suggested that the public be given similarly early notification of any future road closures.

c.    The Committee raised concerns with disabled access during a road closure as blue badge holders would be prevented from parking within easy access of the Palace.

d.    In response to a question, it was noted that there was no information available around how many people attempted to gain access to the Park and Palace but were prevented from doing so by the road closure.

e.    In response to a question, the CEO advised that she was happy with the results of the road closure and considered it to be value for money.

The Committee welcomed that there were no plans at this moment in time for the zip wire to proceed and commented that the proposal was not well received by residents.

The SAC noted the discussion that took place during the Joint SAC-CC meeting and the following points were raised for noting by the Alexandra Park & Palace Board:

a.    That this was the first year of the increase in the number of park events and the Committee encouraged residents to report any issues.

b.    The Committee noted its concerns with the proposal to set the maximum noise level of the arts festival at 75 decibels, which was the limit allowed under the licensing conditions.  

The Committee expressed its concern that its previous meeting was inquorate as only two appointed Members were present. The SAC reiterated the importance of its role within the overall governance arrangements, and emphasised the need for attendance at meetings in order to allow the Committee to transact its business.

The Clerk agreed to feedback the need to avoid future clashes when determining the calendar of meetings for 2018/2019. (Action: Clerk).

The Clerk also agreed to feedback the Committee concern’s to the Whips’ Office. (Action: Clerk).

To discuss the Governance Review report.

The SAC noted the discussion that took place during the Joint SAC-CC meeting and the following points were raised for noting by the Alexandra Park & Palace Board:

a.    The SAC recommended that it should be maintained as part of the overall governance structure and sought to affirm its ongoing role.

b.    The Committee raised concerns with a lack of political buy-in to the process and suggested that perhaps Councillors could have been consulted prior to SAC meeting.

c.    The Committee also emphasised that any further consultation should be on a borough wide basis as APPCT was subsidised by council tax payers.  In response the management team advised that this consultation was on proposals at an early stage, as there was an expectation from the Charity Commission that consultation took place with stakeholders. The Board would make a decision on how the Corporate Trustee would be consulted following feedback from the SAC and CC.

d.    The Committee were advised that ultimately, it would be Full Council that would be required to take a decision from a Council perspective as current proposals would involve changes to the Council’s constitution.

e.    The Committee sought clarification around the position of the Chair of the SAC sitting on the Board as a non-voting observer. It was queried whether there was an inherent conflict with an SAC member also sitting on the Board and apprehension was noted with the discontinuation of this arrangement.

f.     In response to a query around the likely date for implementation of the governance review, the Committee was advised that further legal advice would be sought and that resources would need to be identified before the Board made a final decision. It was anticipated that the earliest opportunity would be in late summer but that this may be impacted by the election of a new council administration in May.

g.    The CEO acknowledged that the SAC would be consulted on the final arrangements.

h.    The Chair of the SAC suggested that he would like to speak to the Council about the future governance arrangements of the SAC.  

None.

Noted that there were no further meetings scheduled for this municipal year.