Agenda and draft minutes

Please note this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method.  Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on.  By entering the ‘meeting room’, you are consenting to being filmed and to the possible use of those images and sound recordings.

The Chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual, or may lead to the breach of a legal obligation by the Council.

The Chair referred to the filming of meetings and this information was noted.

To receive any apologies for absence.

Apologies had been received from Councillor Ibrahim Ali.

To receive a reminder of the Committee’s functions and to consider the induction briefing note.

The Chair stated that he would investigate the paragraph 6 of the report which stated that The Trustee Board was “not obliged to follow the advice or consulted opinion of the SAC or CC”.

RESOLVED: That the remit be noted.

A member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:

(i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and

(ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room.

A member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.

Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct.

There were no declarations of interest.

The Chair will consider the admission of any late items of Urgent Business. (Late items will be considered under the agenda item where they appear. New items will be dealt with under item 7 below).

There were none.

To approve the minutes of the Statutory Advisory Committee held on 9 March 2023 as a correct record.

Councillor Emily Arkell would be noted as having been present at the last meeting.

RESOLVED:

That subject to the above change, the minutes of the meeting held on 9 March 2023 be agreed and signed as a correct record.

The Committee discussed the new meeting arrangements and noted that the timings of the meetings made it difficult to have an equal amount of discussion or to discuss any specific items in detail.

The meeting heard that:

·                    Although the meetings taken immediately prior to this meeting had overrun, the meeting arrangements were still under a trial run and subject to feedback.

·                    The terms of reference between the Consultative Committee and the Statutory Advisory Committee were different as the Statutory Advisory Committee terms were quite specific and the Consultative Committee was more generalised and both needed to be considered regarding the type of focus that could be given to each meeting and perhaps could effect the sequencing of the meetings. 

·                    It would be possible for officers to deliver a presentation at the joint meeting and then, for the same officer, to attend the Statutory Advisory Committee regarding the same presentation to provide more detail and address specific queries. This approach would be discussed between the Chair and officers to the meeting as consideration regarding timings needed to be taken into account.

·                    The Statutory Advisory Committee was not a Council constituted committee, so it may be possible to hold the meeting online the next day after the Consultative Committee and the Joint Committee had taken place.

·                    It may be possible to have timed agendas.

RESOLVED:

That the above feedback be noted.

To consider any items of urgent business as identified at item 5.

There were none.

To be confirmed.

The next meeting would be held on 14 September 2023.