Agenda and minutes

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The Chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual, or may lead to the breach of a legal obligation by the Council.

The Chair drew attention to the information included on the agenda front sheet and noted that the meeting was being recorded and webcast live.

To receive any apologies for absence.

There were apologies from Nigel Willmott, Jacob O’Callaghan, Etain Casey, Cllr Mahbub.

There were no declarations of interest put forward.

The Chair will consider the admission of any late items of Urgent Business.  (Late items will be considered under the agenda item where they appear.  New items will be dealt with under item 14 below).

There were no items of urgent business.

To agree the minutes of the Consultative Committee held on 30 Nov 2023, the Statutory Advisory Committee held on 30November 2023 and the Trustee Board Minutes on 9 November 2023 and 14 December 2023 as a correct record.

Subject to John Chilton being added as an attendee at the 30^th of November 2023 meeting,

RESOLVED

To agree the Minutes of the meeting held on the 30^th of November 2023.

To consider the general update on activities in the Park and Palace.

The CEO Emma Dagnes presented the Chief Executive’s General Update report, which included updates on Creative Learning, Park, Property, and Events activities.

Regarding the North East Office Building Repairs Committee was informed that following a competitive tender exercise, ROOFF Limited have been appointed as the Main Contractor. The first phase of works will start in January after the Christmas break. The programme was expected to run until end of May 2024.

Campsbourne Building reactivation discussions have been taking place about reactivating the building for community use. Work was underway to find solutions to a funding gap in order to bring the building up to the required standards for allowing public access. There was also great TV coverage over the Christmas period.

The CEO urged members of the Committee to promote the People’s Picture (150 Lifetimes) within their area, there was a total of 1005 submissions to date. The project would culminate in the installation of a giant mural in the East Court, as well as the replacement of the various interpretation / information boards located around external areas of eastern end of the building (the BBC Tower, Transmitter Hall).

Regarding the Northern Area of the Park, an online visitor survey was launched in October to gather feedback and opinions on the northern part of the Park (skatepark, playground and Boating Lake). The purpose of the survey is to gather data that can be used to build the case for moving forward with improvement projects and to help with funding asks.

The Café Restaurant had been taken in-house and was being run by the APP, the CEO expressed thanks to the team making great use of the small budget.

Mark Evison, Head of Park and Environmental Sustainability, provided an overview of the Park and Environmental Sustainability section of the report. He highlighted updates on rubbish collection, volunteer activity, traffic improvements, and memorial benches. Furthermore, he mentioned that on New Year's Eve, approximately 6,000 visitors came to the park, necessitating a significant cleanup effort by the park team to preserve the space and the building. Regarding rubbish collection, it was observed that figures were nearly back to pre-pandemic levels. Corporate volunteers contributed to work in the woods, with the Chair commending their efforts on Bedford Road.

Following presentation of the report, the following was noted in the discussion:

-       In response to a question about  a theme for the East Court Café, this would be taken forward  when funding permitted this. It was noted that  during the East Wing Project  there was  not the resources to install a café but the trust did have plans and hoped to bring some interpretation into it.

The CEO encouraged committee members to visit the East Court and read the interpretation structure that the team had spent time creating, particularly the Ice Rink cube.

-       Regarding  the opportunity for a  BBC Documentary on Alexandra Palace, it was  noted that this was for the BBC to decide. However, the Trust  did have a strategic  ...  view the full minutes text for item 38.

To consider the annual update report on repairs and maintenance progress since 2022 and the priorities for the next year.

Iain McDonald, the Head of Property & Facilities introduced the report  which sought  consideration and noting of  the maintenance and repairs progress made in 2022/23

and 2023/24 (including scheduled work not yet conducted) and priorities for the

next year.

There were no questions on the report and the Committee,

RESOLVED

To note the report.

No matters raised by interested parties.

To consider the amended charter and action plan.

The Chair, John Chilton introduced the Consultative Committee Charter and Action Plan which set out the expectations for participants on this committee, including Committee members, Chair and the Trust staff and Council officers.

John Chilton MOVED that the charter as attached be adopted by the Consultative Committee and this was seconded by Cllr Ibrahim and,

RESOLVED

That the attached Charter be adopted.

Noted that the Board  had received the presentation from Unit 38 at it’s last meeting which included non - voting members.

None

No items raised for future agendas.

To consider any items of urgent business as identified at item 5.

None

To note the dates of future meetings.

Dates will be confirmed in due course. 

MEETING ENDED AT 21:04hrs