Agenda and draft minutes

Venue: Alexandra Palace Way, Wood Green, London N22

Contact: Nazyer Choudhury, Principal Committee Co-ordinator 

Items
No. Item

1.

FILMING AT MEETINGS

Please note this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method.  Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on.  By entering the ‘meeting room’, you are consenting to being filmed and to the possible use of those images and sound recordings.

 

The Chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual, or may lead to the breach of a legal obligation by the Council.

Minutes:

The Chair referred to the filming of meetings and this information was noted.

 

2.

WELCOME AND APOLOGIES FOR ABSENCE

Minutes:

Apologies for absence were received from Beatrice Murray, Duncan Neill, Councillor Ahmed Mahbub, Councillor Sarah Elliott and Cllr Ibrahim Ali.

 

Apologies for lateness were received from Councillors Lotte Collett and Anne Stennett.

3.

CONSULTATIVE COMMITTEE REMIT pdf icon PDF 203 KB

To receive a reminder of the Committee’s functions and to consider the induction briefing note.

 

Minutes:

NOTED the reminder of the briefing note.  Paragraph 2.2 referred to youth trustees, the recruitment of which had been deferred to 2023/24

4.

DECLARATIONS OF INTEREST

A member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:

 

(i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and

(ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room.

 

A member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.

 

Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct

 

Minutes:

There were no declarations of interest.  

5.

URGENT BUSINESS

The Chair will consider the admission of any late items of Urgent Business.  (Late items will be considered under the agenda item where they appear.  New items will be dealt with under item 12 below).

Minutes:

None.

 

6.

MINUTES AND MATTERS ARISING pdf icon PDF 188 KB

To agree the minutes of the Consultative Committee held on 17 November 2023 as a correct record.

Minutes:

RESOLVED:

That the minutes of the meeting held on 17 November 2022 be agreed and signed as a correct record.

7.

CONSULTATIVE COMMITTEE WORKSHOP FEEDBACK REPORT pdf icon PDF 201 KB

To consider the recommendations and agree next steps to take the action plan forward.

 

 

Additional documents:

Minutes:

The Committee was reminded of written governance comments from Jacob O’Callahan which had been circulated prior to the January 2023 Consultative Committee workshop, to increase diversity and engagement on the Committee. 

 

The workshop had discussed  matters being taken to the Trustee Board without bringing to the Consultative Committee (or the Statutory Advisory Committee) . Although it was possible to make representations at the Board meetings, one could only receive a few days’ notice regarding the item to be discussed before it was scheduled to be discussed at the meeting itself. There was a general consensus that it would be useful to have a policy on what matters the Consultative Committee and Statutory Advisory Committee would be useful.

 

The meeting heard that many similar items were considered on an annual basis. Some things were not a matter for debate. For example, a snapshot of the charity’s financial wellbeing was not a matter that could be consulted upon.      

 

In general, the Alexandra Palace Board papers were public. If a Consultative Committee member had read any of the public board papers and felt there was something in the reports that they should have been consulted upon, then this could be brought to the Consultative Committee Chair's attention who could then consult with the Chair of the Board and the CEO.  It was also possible to attend a Board meeting and publicly challenge the Board or state that the item should have been discussed first with the Consultative Committee (or the Statutory Advisory Committee).

 

The meeting also noted that the Consultative Committee and the Statutory Advisory Committee were not decision-making bodies but were consultative bodies. 

 

Details of the Consultative Committee and Statutory Advisory Committee and the Joint meeting was now explained on the people's pages on the website and provided a calendar of meetings. Feedback was welcome and suggestions on what else could be provided on the website could be taken into account. 

 

Putting up paper notices was not useful for sustainability and could be considered a waste of paper. Meeting dates could be communicated more effectively and support was needed from the Consultative Committee members to be able to do this. Alexandra Palace had a small team and did not have the resources to drive around the borough and put-up posters.  

 

The Committee heard a suggestion for meetings be held outside of Alexandra Palace both in other areas of Haringey and in London on specific topics to discuss ideas and provide more of an opportunity in different settings to allow participation by people who would not normally have an opportunity to do so.

 

In terms of widening the membership, Alexandra Palace had some contact with London Councils and the Greater London Authority (GLA). Alexandra Palace received funding from the GLA and had a professional relationship with London Councils. However, the Committee needed to be mindful or other organisations’ resources and it was optimistic to expect certain officers to attend the Committee. It was possible for such a request to be made, but it  ...  view the full minutes text for item 7.

8.

MATTERS RAISED BY INTERESTED GROUPS

Minutes:

There were none.

 

9.

VIEWS/ QUESTIONS FROM MEMBERS OF THE PUBLIC

Minutes:

There were none.

 

10.

NON-VOTING BOARD MEMBERS' FEEDBACK

Minutes:

There were none.

 

11.

SUGGESTIONS FOR FUTURE AGENDAS

Minutes:

There were none.

 

12.

NEW ITEMS OF URGENT BUSINESS

To consider any items of urgent business as identified at item 5.

Minutes:

There were none.

 

13.

DATE OF FUTURE MEETINGS

Thursday 14 September 2023

Thursday 30 November 2023

Thursday 29 January 2024

 

Minutes:

The next meeting would be held on 14 September 2023.