Agenda and minutes

Apologies for absence were received from Mark Evison, Cllr Neil Williams, Gordon Hutchinson, Colin Richell and Roger Tucker.

Members of the Committee are invited to disclose any interest they may have in any of the items appearing on this agenda.

Councillor Hare declared a personal interest in item 3 – Memberships – as he was Chair of the Alexandra Palace Allotments Association.

At its special meeting on 21^st July 2011 (draft minutes attached) the Consultative Committee agreed its membership for 2011/12 on an interim basis until the next formal meeting.

The Consultative Committee is asked to:

(a)    To approve the applications for membership of the Committee for the 2011/12 Municipal Year, from the organisations listed above.

(b)    To note that, at the request of the leaseholder, The Grove Café is no longer a member of the Consultative Committee.

(c)     To appoint three representatives of the Committee to serve as non-voting Members of the Alexandra Palace and Park Board.

(d)    To note the Committee’s Constitution (Attached).

a.      Applications for membership for 2011/12

i.       The Committee noted that the following interested groups had yet to submit the their groups’ current constitutions and recent annual general meeting minutes:

         Alexandra Palace Allotments Association

         Alexandra Palace Angling Association

         Bounds Green and District Residents’ Association

         New River Action Group         

The clerk was in liaison with the groups representatives in order to obtain the relevant documents.

ii.      RESOLVED that the applications for memberships of the Committee for the 2011/12 municipal year be approved for the organisations listed below, (subject to receipt of the relevant paperwork as noted above):

Alexandra Palace Amateur Ice Skating Club                    Mr M. Tarpey

Alexandra Palace Allotments Association             Vacancy

Alexandra Palace Angling Association                              Mr K. Pestell

Alexandra Palace Organ Appeal                                        Mr R. Tucker

Alexandra Palace Television Group                                   Mr J. Thompson

Alexandra Residents’ Association                                      Ms C. Hayter

Alexandra Palace Garden Centre                                      Mr C. Campbell-Preston

Alexandra Park and Palace Conservation Area

Advisory Committee                                                             Mr C. Marr

Bounds Green and District Residents’ Association         Mr K. Ranson

CUFOS                                                                                  Mr J. Smith

Friends of Alexandra Park                                                   Mr G. Hutchinson

Friends of the Alexandra Palace Theatre                          Mr N. Willmott

Hornsey Historical Society                                                   Mr  J. O’Callaghan

Muswell Hill and Fortis Green Association                        Ms D Feeney

Muswell Hill Metro Group                                                     Mr J. Boshier

New River Action Group                                                       Miss R. Macdonald  

Palace View Residents’ Association                                 Ms V. Paley

Vitrine Ltd - The Lakeside Café                                          Mr A. Yener

Warner Estate Residents’ Association                              Prof. R. Hudson

b.      Grove Café

The Committee noted that The Grove Café leaseholder was no longer a member of the Committee.

c.      Representatives of the Consultative Committee to serve on the Board

The following nominations were made for Consultative Committee members to serve on the Alexandra Palace and Park Board: Colin Marr, Mike Tarpey, Nigel Willmott, Jacob O’Callaghan and Val Paley.

Mike Tarpey and Jacob O’Callaghan withdrew from the process.  The Committee thanked Mike Tarpey for his many years of service as representative of the Consultative Committee on the Board.

RESOLVED that Colin Marr, Val Paley and Nigel Willmott be duly elected as non-voting members of the Alexandra Palace and Park Board.

d.      Consultative Committee Constitution

The Committee received the grammatically amended Consultative Committee Constitution (tabled).

Committee members suggested that the constitution be further amended, subject to the agreement of the relevant committees, at:

·  paragraph 2(b)(i) – to state that the chair of the Consultative Committee would be decided by the membership for the municipal year.

·  paragraph 2(b)(ii) – to include the words “start of” to read “In the event of the Chair not being present at the start of the meeting…..”

The Chair supported such amendments as a way forward in the future and reminded the Committee that the usual process must be followed and that the Board’s approval was required for any additional substantial amendments.

It was noted that bullet point 1 above was a recommendation of the Consultative Committee Working Group to be considered in item 4 below. 

RESOLVED that the amended tabled constitution be agreed and the Constitution be further considered  ...  view the full minutes text for item 3.

On Tuesday 19^th July the SAC/CC (Alexandra Park and Palace Statutory Advisory Committee & Alexandra Palace and Park Consultative Committee) Working Group met to review the Joint SAC/CC arrangements and agreed the recommendations of the Consultative Committee Working Group, which met on Monday 18^th June, including the following recommendations:

• In the spirit of building on what has already been achieved, there are further improvements to the joint meeting arrangements that could be made. See below:
• Retain the joint meeting approach, but structure the meeting as two separate but consecutive formal meetings in sequence, first the CC and then the SAC.
• The agenda could be common for both parts.
• Councillor trustee members of the CC should attend and take part in the first meeting just as they would for the CC now. SAC members could be involved in the first meeting as participating but non-voting observers.
• For the second part, which would be ring-fenced as formal SAC, members of the CC could attend as non participating observers.
• Chairman of the SAC would be as of now, and chairman of the CC would be decided by the membership.

The Consultative Committee is recommended to agree the above points as a way forward for the Joint SAC/CC arrangements.

The minutes of both working groups are attached for information.

The Chair welcomed comments and questions from Committee Members on the following recommendations of the Consultative Committee Working Group, which met on Monday 18^th June 2011:

·   In the spirit of building on what has already been achieved, there are further improvements to the joint meeting arrangements that could be made. See below:

·        Retain the joint meeting approach, but structure the meeting as effectively  two separate meetings held consecutively in sequence, first the CC followed by the SAC.

·   The agenda could be common for both parts.

·   Councillor trustee members of the CC should attend and take part in the first meeting just as they would for the CC now. SAC members could be involved in the first meeting as participating but non-voting observers.

·   For the second part, which would be ring-fenced as formal SAC, members of the CC could attend as non participating observers.

·   Chairman of the SAC would be as of now, and chairman of the CC would be decided by the membership.

Following was noted during discussions:

·   The Consultative Committee Working Group was thanked for its work on the review.

·   The Chair reminded the Committee that the Joint Statutory Advisory and Consultative Committee (SAC/CC) was established to allow for joint and better quality of debate on issues concerning the Palace and Park.

·        The SAC still had to convene formally at the close of the Joint meeting to meet legislative requirements and formalise any joint recommendations to the Board, the wording of which could be agreed before the close of the Joint meeting and then ratified or amended as appropriate by the SAC. 

·        The Chair reminded members that quality of debate would be enhanced and duplication hugely reduced, by both committees meeting together in the first session. Use of technology and clearly and visibly recording the resolutions of the joint meeting (i.e. on a projection screen) and then using those agreed positions in the following SAC session to be officially ratified by the separate SAC meeting would mean a far more efficient use of the SAC’s time.

·        One member expressed concern that the remit of the SAC might be diluted by holding shorter meetings and the Committee noted that effective chairmanship should avoid this by leading appropriate and fair debate and ensuring that both SAC and CC members were in agreement and that any separate points by the SAC be recorded effectively.

RESOLVED that the above points as a way forward for the Joint SAC/CC arrangements be agreed.

The meeting ended at 20:25 hrs.