Agenda and draft minutes

Venue: Alexandra Palace, Alexandra Palace Way, Wood Green, London N22

Contact: Clifford Hart 

Items
No. Item

1.

APOLOGIES FOR ABSENCE

To note any apologies for absence.

 

Minutes:

Apologies for absence were received on behalf of Councillor Beacham (due to a work commitment), Councillor Peacock (due to a family bereavement) Mr J. Thompson – Alexandra Palace Television Group, and for possible non-attendance from Mr S. Ballard – Alexandra Palace Allotments Association.

 

NOTED

2.

URGENT BUSINESS

The Chair will consider the admission of any late items of urgent business. (Late items will be considered under the agenda item where they appear. New items with be dealt with at item 8).

 

Minutes:

Nil Items

3.

DECLARATIONS OF INTERESTS

A member with a personal interest in a matter who attends a meeting of the authority at which the matter is considered must disclose to that meeting the existence and nature of that interest at the commencement of that consideration, or when the interest becomes apparent.

 

A member with a personal interest in a matter also has a prejudicial interest in that matter if the interest is one which a member of the public, with knowledge of the relevant facts, would reasonably regard as so significant that it is likely to prejudice the member’s judgement of the public interest.

 

Minutes:

There were no declarations of interests.

4.

MINUTES pdf icon PDF 44 KB

(a)               To confirm and sign the Minutes of the meeting of the Alexandra Palace and Park Consultative Committee held on 30 January  2007 attached.

 

(b)               To note the draft Minutes of the meetings of the Alexandra Palace and Park Board held on (i) 6 February 2007 (ii) 20 February 2007 at 18.30hrs (Special),  20 February 2007 at 19.30hrs (Special) attached; and 

 

(c)               To note the draft Minutes of the meetings of the Alexandra Palace and Park Panel held on (i) 14 March 2007 (ii) 29 March 2007 attached.

 

Additional documents:

Minutes:

(i)         Alexandra Palace and Park Consultative Committee – 30 January 2007

 

RESOLVED

 

That the minutes of the Consultative Committee held on 30 January 2007 be agreed as an accurate record of the proceedings.

 

 

 

 (ii)       Alexandra Palace and Park Board  – 6 February 2007, 20 February 2007 (18:30hrs) 20 February 2007 (19:30hrs)   

 

There being no points of clarification the Chair MOVED and it was:

 

RESOLVED

 

That the unrestricted minutes of the Alexandra Palace and Park Board  held on 6 February 2007, 20 February 2007 (18:30hrs) 20 February 2007 (19:30hrs)   

 be noted. 

 

(iii)       Alexandra Palace and Park Panel  – 14 March 2007 & 29 March 2007   

 

There being no points of clarification the Chair MOVED and it was:

 

RESOLVED

 

That the unrestricted minutes of the Alexandra Palace and Park Panel held on 14 March 2007 be noted. 

 

In response to clarification from Ms Feeney the Clerk – Mr Hart advised that the Panel minutes of the meeting held on 29 March 2007 would be submitted to the next meeeting of the Committee.

 

NOTED

5.

FUTURE OF THE ASSET - VERBAL UPDATE BY THE GENERAL MANAGER - ALEXANDRA PALACE

Minutes:

The Chair asked for a brief introduction of the item.

 

The General Manager, Mr Holder, advised that the Charity Commission had considered the matter of the Order on 3rd April 2007 and had made a “decision in principle” that it should be granted. The Commissioners would hold a further meeting during the week commencing 23 April 2007, likely to be 27 April, to formally set out their reasons. The Order and the reasons would then be published together. The content of the order was unlikely to be significantly different to the draft with the exception of replicating the relationship between the Alexandra Park and Palace Advisory Committee and the Board as recited in the Alexandra Park and Palace Act 1985.

 

In response to questions from Ms Feeney, Mr Holder advised that whilst there had been assurances of a “decision in principle” the Charity Commission must legally issue the Order and its reasons concurrently. This was the purpose for the further meeting.   

 

There being no further points of clarification the Chair thanked Mr Holder for his brief update.

 

RESOLVED

 

That the verbal update be noted.

6.

HERITAGE LOTTERY FUNDED LANDSCAPE DEVELOPMENT PROJECT UPDATE - REPORT OF THE PARKS FACILITIES MANAGER pdf icon PDF 239 KB

Minutes:

In a succinct introduction to the circulated report the Facilities Manager, Mr Loudfoot, gave a brief update of each of the areas of HLF work and answered points of clarification.

 

Mr Loudfoot also advised that the new Parks Manager, Mark Evison, would commence his duties on 8 May 2007.  The Committee welcomed the appointment.  Mr Loudfoot updated the Committee on 

 

The Committee sought clarification as to a number of issues including:

 

  • Link 81 Cycle Path at the Lower Road by Northview Road and clarification that the path leading down to Northview Road was not  a part of the Link 81 Cycle Path
  • Clarification that the external works at entrances were currently being drawn up
  • Clarification in response to questions that tendering for the various Park outlets had been completed and that negotiations were proceeding for all outlets with the exception of the workshops.  In terms of the type of beverage to be sold Mr Loudfoot confirmed it was the stated intent of the lakeside café operator to offer a high quality menu and not a ‘Hamburger-Hotgog and chips menu’. Hot beverages and food from a simple menu were likely for the grove kiosk due to it’s small kitchen space but no confirmation as yet could be given of what would actually be sold. There may also be some synergy as to the food to be sold at each of the outlets.

 

The Chair then summarised and it was:

 

The Chair then summarised and it was:

 

RESOLVED

 

That the report be noted.

7.

LIST OF EVENTS AT THE PALACE pdf icon PDF 181 KB

Minutes:

In a brief introduction of the report in respect of the forthcoming list of events the General Manager confirmed that those events in italics  were the first option. 

 

In response to points of clarification Mr Holder commented that the ’Live Nation Concert’ was a series of concerts over a number of evenings between 3 and 12 November 2007, but it was not one continuous event. With regard to clarification of private events Mr Holder confirmed that these were not open to the public though the information of these events could be supplied subject to client commercial confidentiality. Mr. Holder further explained that the beer festival as listed in November 2007 was part of the annual fireworks display and could be attended by the public. They would of course be expected to pay for any beer consumed.

 

In response to comments from Ms Feeney in respect of the W3 bus service having an all night service and possible security implications arising therefrom Mr Holder advised that he would look into the matter and respond at the next meeting.

 

NOTED      

8.

ITEMS RAISED BY REPRESENTATIVES

Minutes:

Nil Items

9.

ANY OTHER BUSINESS

To consider any new items of business admitted under Item 2 above.

Minutes:

The Chair advised that Mr Loudfoot had appointed to the position of General Manager.  This had been as a result of a number of psychometric tests and exercises, externally assessed, followed by an interview by Members of the Board.

 

The Committee welcomed Mr Loudfoot’s appointment and congratulated Mr Loudfoot and gave a resounding round of applause.  

 

NOTED