Agenda and draft minutes

Jason nominated Duncan Neil to be Chair.

Councillor Da Costa seconded the motion.

The Committee thanked Nigel Wilmott (the previous chair) for his commitment to the committee.

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The Chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual, or may lead to the breach of a legal obligation by the Council.

The Chair referred to the filming of meetings and this information was noted.

There were no apologies for absence.

Councillor Buxton declared an interest as he is part of Coolhurt squash committee as the palace hosts the squash classic.

The Chair will consider the admission of any late items of Urgent Business.  (Late items will be considered under the agenda item where they appear.  New items will be dealt with under item X below).

Nigel Wilmott proposed for Duncan Neil to be appointed to the APPB Committee.

Jason Beazley seconded the motion.

To agree the minutes of the Consultative Committee held on 17^th July 2025 as a correct record.

- Approved the minutes of the CC as a correct record held on 17^th July 2025 subject to the following amendments:

To add In Quorate in the title.

- Noted the minutes of the SAC held on Monday 17th July 2025.

- Noted the minutes of the Trustee Board Minutes held on the 18^th September 2025.

The Committee had been updated on 2025/26 progress, aligned with the Trust’s vision of creating a sustainable home for all activities.

• Entertainment & Culture: The Summer Series concerts, theatre productions, family shows, exhibitions, and community events had successfully run, attracting diverse audiences. Market research and a new PR agency had been engaged to strengthen brand awareness. Leisure facilities such as the ice rink, boating lake, and Phoenix Bar had continued operations.
• Climate Resilience: Grant-funded projects for solar panels and secondary glazing had been initiated. Theatre and events teams had worked towards sustainability standards, and the London Squash Classic had reduced its environmental impact through efficient logistics.
• Heritage Assets: Significant conservation works had been completed, including the Boating Lake jetty repair and a full refurbishment of the East Court Café.
• These projects had improved safety, functionality, and visitor experience while preserving historic integrity.
• Entertainment & Culture: The Summer Series concerts, theatre productions, family shows, exhibitions, and community events had successfully run, attracting diverse audiences. Market research and a new PR agency had been engaged to strengthen brand awareness. Leisure facilities such as the ice rink, boating lake, and Phoenix Bar had continued operations.
• Climate Resilience: Grant-funded projects for solar panels and secondary glazing had been initiated. Theatre and events teams had worked towards sustainability standards, and the London Squash Classic had reduced its environmental impact through efficient logistics.
• Heritage Assets: Significant conservation works had been completed, including the Boating Lake jetty repair and a full refurbishment of the East Court Café. These projects had improved safety, functionality, and visitor experience while preserving historic integrity.

Overall, the Trust had made meaningful progress in culture, sustainability, and heritage preservation during the year.

It had been queried whether the summer market research was complete, and the officer confirmed it was near completion. It was also asked what system APP had used to store data, and the response was that work had been carried out on an old service, though moving to SharePoint had proved useful, with additional information stored on Dice and Spetrix. Congratulations had been expressed on the Instagram video posted by APP, and the committee had indicated they would like to see more of this in the future.

RESOLVED:

The Committee:

1.1 Noted the contents of this report

1.2 Provided comments on applications relating to Solar Panels (Boathouse), Secondary Glazing (CUFOS) and Shutters (Sports Pavilion).

To consider any items of urgent business as identified at item 5.

There were none.

To note the dates of future meetings:

17 November 2022

9 March 2023

The next meeting was scheduled for 2^nd February 2026.