Agenda and draft minutes

Due to the meeting not being quorate, Nigel Wilmott was appointed chair for the meeting, and the appointment of chair for the municipal year would be deferred to the next meeting. Action NL

Please note this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method.  Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on.  By entering the ‘meeting room’, you are consenting to being filmed and to the possible use of those images and sound recordings.

The Chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual, or may lead to the breach of a legal obligation by the Council.

The Chair referred to the filming of meetings and this information was noted.

Apologies had been received from Cllr Ibrahim, Cllr Stennett, Cllr Mahbub and Cllr Da Costa. The meeting was inquorate, but an informal note was taken.

There were no declarations of interest.

The Chair will consider the admission of any late items of Urgent Business.  (Late items will be considered under the agenda item where they appear.  New items will be dealt with under item 15 below).

There were no items of urgent business.

To agree the minutes of the Consultative Committee held on 20 April 2023 as a correct record.

To note the minutes of the Joint Statutory Advisory Committee and Consultative Committee held on 20 April 2023.

·         It was noted by members that board reports had not been received, there were concerns around this. This would be rectified for the next committee meeting.

·         Following the last meeting, officers drew up an action plan. It was noted that some of these had been acted on yet most of the others have not.

·         There were concerns from members around the web page for the Consultative Committee, there were also concerns around the placement of the web page.

·         Members noted the need for agreement of a charter for the committee, the draft could be considered at the next meeting. Action NL

·         Suggest further discussion to come up with ideas on how best to action appendix 1.

There were no nominations.

Emma Dagnes, CEO of Alexandra Palace and Park introduced the report,

The following was noted:

• Regarding noise nuisance, residents were given the option of a noise monitoring officer who would attend their home to do a reading. Alternatively, any complaints would be registered.
• It was worth highlighting Bugzy Malone, hard work had been done by designers to integrate the show into the space. This included creating a proscenium arch. This spoke a lot to how inspiring the space was.
• It was noted by a member that Alexandra Palace was the ‘new venue to go’.
• The charity had many revenue streams, the team were delighted with how the theatre had performed. There was a commercial benefit to this but it had also connected with the community. Generally, things have changed positively with having the theatre.
• In terms of the theatre profile, the team have not received a grant for wayfinding yet. However, a programme is released every quarter. This would not be solely for the theatre; this would also include the main halls, ice rinks and park. The front desk and website is where all information for events would be. There would also be promotional boards outside of the palace.
• The average time for a shoot in the palace varies, biopics can take a couple of weeks whereas a music video could take a day.
• It was noted that the signage in the car park was not clear, this could be tweaked.  The committee asked if the red and white barriers or concrete blocks could be removed now that the parking charges were in place.  ED explained that this was a future aspiration but depended on extending the car parking cameras and other infrastructure.
• The car park opening times are dependent on what events are happening in the palace, however, there would be 24-hour security on site who manage the car park at night.
• Concerns were raised regarding the Peregrine Nesting platform. The team explained as a heritage listed building it would be necessary to ensure that any installation did not affect the programme of inspections and repair works in those areas.
• There are currently no plans to have an open theatre, this may be a future ambition.
• It was noted that within the report there was no mention of the Friends guided walks, which had 35 regular volunteers. This information would be reflected in the next report. Action NL
• The path near the reservoir can get very wet due to adverse weather. Concerns were raised regarding safety; it was explained that this was monitored and not seen as a concern currently.
• Noted the Park Byelaws review and that the team was unable to commit to any timescales.

RESOLVED

To note the contents of the report.

Emma Dagnes, CEO of Alexandra Palace and Park introduced the report,

The following was noted:

• If the Garden Centre’s proposed telecoms improvements went ahead, there would be an underground section dug out for potential telegraph pole, following this would then be restored. Concerns were raised regarding this from members, these concerns would be relayed back.

RESOLVED

To note the content of this report and provide any advice or feedback to the Trustee board.

Emma Dagnes, CEO of Alexandra Palace and Park introduced the report,

The following was noted:

• It was noted that the accessible parking seemed to focus on free parking as opposed to proximity of parking spaces to the venue.

• It was noted that there seemed to be an unwelcoming response regarding food allergies. Members were reassured that anyone with a food allergy would be able to bring their own food into events as long as staff were notified, to prevent any challenge.

• It was reiterated that visitor services staff were situated at all entrances during events.

RESOLVED

To consider the draft Alexandra Place Accessibility policy attached at appendix 1 and provide advice/recommendations to the Trustee Board.

There were no matters raised by interested groups.

There were no views/questions from members of the public.

·         Chair noted the strategy meeting for the board.

It was suggested that the results of the workshop be added to the next agenda, the workings and diversity of this committee was also suggested. It was noted by member that they would like this as a standard item going forward. Action NL

Agreement of a charter for the committee, the draft could be considered at the next meeting.

There were no new items of urgent business.

30 November 2023

29 January 2024

To note the date of future meetings.

30th November 2023

29th January 2024