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Agenda and minutes

Venue: MS Teams

Contact: Ayshe Simsek, Democratic Services & Scrutiny Manager 

Note: Webcast: use the link on the agenda front sheet or paste https://teams.microsoft.com/l/meetup-join/19%3ameeting_MDM2ZDdkZWMtZDlhYS00NGYyLWE4NWItMmI1NjUzMzU0MzUy%40thread.v2/0?context=%7b%22Tid%22%3a%226ddfa760-8cd5-44a8-8e48-d8ca487731c3%22%2c%22Oid%22%3a%2223a26c29-9165-4501-876b-873e129c6319%22%2c%22IsBroadcastMeeting%22%3atrue%7d 

Items
No. Item

310.

FILMING AT MEETINGS

Please note that this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method. Although we ask members of the public recording, filming or reporting on the meeting not to include the public seating areas, members of the public attending the meeting should be aware that we cannot guarantee that they will not be filmed or recorded by others attending the meeting. Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on. 

 

By entering the meeting room and using the public seating area, you are consenting to being filmed and to the possible use of those images and sound recordings.

 

The chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual or may lead to the breach of a legal obligation by the Council.

Minutes:

The Leader referred to the notice of filming at meetings and the meeting noted this information.

311.

Apologies

To receive any apologies for absence.

Minutes:

There were no apologies for absence in the public part of the meeting.

312.

Urgent Business

The Chair will consider the admission of any late items of Urgent Business. (Late items of Urgent Business will be considered under the agenda item where they appear. New items of Urgent Business will be dealt with under Item 21 below. New items of exempt business will be dealt with at Item 30 below).

Minutes:

The Leader advised that there was a late addendum for consideration with item 10, Local Plan, First steps of engagement. This contained the Regulatory Committee comments on this report.

 

313.

Declarations of Interest

A Member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:

 

(i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and

(ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room.

 

A Member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.

 

Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct.

Minutes:

 

There were personal interests declared by Cllr Bull and Cllr Chandwani as they were leaseholders in the borough.

 

314.

Notice of Intention to Conduct Business in Private, any Representations Received and the Response to any such Representations

On occasions part of the Cabinet meeting will be held in private and will not be open to the public if an item is being considered that is likely to lead to the disclosure of exempt or confidential information. In accordance with the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 (the “Regulations”), members of the public can make representations about why that part of the meeting should be open to the public.

 

This agenda contains exempt items as set out at Item [22] : Exclusion of the Press and Public.  No representations with regard to these have been received.

 

This is the formal 5 clear day notice under the Regulations to confirm that this Cabinet meeting will be partly held in private for the reasons set out in this Agenda.

 

 

Minutes:

None

315.

Minutes pdf icon PDF 647 KB

To confirm and sign the minutes of the meeting held on 15 September 2020 as a correct record.

Minutes:

RESOLVED

 

To approve the minutes of the meeting held on 15 September 2020.

316.

Deputations/Petitions/Questions

To consider any requests received in accordance with Standing Orders.

Minutes:

Mr Jacob Secker, Secretary of the Broadwater Farm Residents’ Association, and Mr Chris Hutton, Chair of the Broadwater Farm Residents’ Association, addressed the Committee in relation to item 13 – Tangmere and Northolt Compulsory Purchase Order.

 

Mr Jacob Secker strongly objected to the proposal to use a Compulsory Purchase Order (CPO) against the remaining leaseholders. He felt that, instead, the Council should make a fair offer, not involving eviction, which covered the cost of a comparable property in Tottenham because the prices were artificially depressed. Therefore, when considering the shared equity this was not enough and the leaseholder would lose their home loss payment as  this was added to the  financial pot to enable purchase of a property. He stated that it was unacceptable to use CPOs when such low offers had been made, explaining that £160,000 was offered for a 1-bed unit in Northolt and this would force people out of the area which was unacceptable. Mr Secker felt that this was similar to the issue on the Aylesbury estate, and the same situation should not be faced on Broadwater Farm

 

Although offers were made in July, these were not consulted upon.  These offers met some people’s needs but the deputation contended that not all the leaseholders needs were met and time had not been taken to complete a proper consultation on this situation to avoid the CPO process.

 

Mr Jacob Secker wanted the Council to offer leaseholders an amount comparable to other values in Tottenham rather than the depressed values in Broadwater Farm.

 

Mr Chris Hutton reiterated that Broadwater Farm had depressed values and that not enough consideration had been given to the fact that these leaseholders were not willing sellers. He stated that the basis of evaluation for leaseholders to receive a fair offer should be an offer comparable to the cost of replacing their home in the local area, assuming that there was a willing seller and buyer.

 

The Leader responded that the Council’s offer was very different from the offer on the Aylesbury Estate in Southwark. The Leader advised that the Council were offering the opportunity for residents to purchase a property and for the Council to take an equity stake in that. The Leader challenged the view that the Council were forcing people out and making people homeless as this was not sustained or justified by the proposal that the Council was actually putting forward. He added that it was unfortunate that property prices were depressed in the area but that this would have also been the case when properties were purchased. It was highlighted that leaseholders had the opportunity to move in Tottenham and were not being restricted. Mr Jacob Secker contended that shared equity could be used to move elsewhere in Tottenham but this was too low and that leaseholders would end up having a limited choice and would lose their home loss payment. He felt that leaseholders were getting the lowest possible offer in the circumstances which was why people were  ...  view the full minutes text for item 316.

317.

Tangmere and Northolt Compulsory Purchase Order pdf icon PDF 553 KB

[Report of the Director for Housing, Planning and Regeneration. To be introduced by the Cabinet Member for Housing and Estate Renewal.]

 

This paper brings forward proposals to start CPO proceedings to secure vacant possession of Tangmere and Northolt blocks following the identification of serious structural defects.

Additional documents:

Minutes:

The Cabinet Member for Housing and Estate Renewal introduced the report which sought authority for the Council to use its compulsory purchase powers to make ‘The London Borough of Haringey (Tangmere and Northolt) Compulsory Purchase Order 2020’ (“the Order”) in respect of the Tangmere and Northolt sites and to acquire all outstanding property interests and any additional rights that may be required. It was noted that the majority of the information for this report had been covered in the deputation under item 7.

 

In response to a question from Cllr Chandwani, it was confirmed that there were people in both blocks who had accepted the package of relocation offers.

 

In response to a question from Cllr Cawley-Harrison, it was explained that the health and safety issues with the blocks had been discovered in 2018. All Council tenants had been rehoused as soon as possible and the remaining residents were leaseholders. It was noted that the Council had made significant efforts to come to agreements with the remaining leaseholders but that it was essential to vacate the blocks as they were unsafe and the current situation, including mitigation measures, was not sustainable.

 

Further to considering the exempt information at item 23,

 

RESOLVED

 

1.    To authorise the making of the Order to acquire all land and rights within the land edged red on (Appendix 2(b)) for housing purposes pursuant to the powers contained in section 17 of the Housing Act 1985, to enable the Council demolition of the Tangmere and Northolt blocks and the erection of new housing accommodation on the site so as to achieve a future qualitative gain following confirmation of the Order.

 

2.    To delegate authority to the Director of Housing, Regeneration and Planning in consultation with the Assistant Director of Corporate Governance as follows:

 

(a)  To make all necessary changes, as appropriate to the draft Statement of Reasons (and any adjustment to the Order Schedule and Order Map) and take all necessary steps to make, serve and implement the Order, to pursue its confirmation by the Inspector, Secretary of State (or the Council) and to implement the Order as may be necessary (these steps are set out in section 6.59-6.74 of this report);

 

(b)  To make General Vesting Declarations (GVDs) under the Compulsory Purchase (Vesting Declarations) Act 1981 and/or to serve notices to treat and notices of entry (if required) following confirmation of the Order.

 

(c)  To issue and serve any warrants to obtain possession of property acquired by the Council following the execution of a GVD or service of a notice of entry relating to the Order if it is considered appropriate and necessary to do so.

 

(d)  To acquire third party interests in the land within the Order either by agreement or compulsorily; and

 

(e)  To finalise and confirm the Order documents prior to making the Order.

 

Reasons for decision

 

Proceeding with a CPO and making the Order is necessary due to the extensive timescale and resources expended in acquiring all of the  ...  view the full minutes text for item 317.

318.

Matters Referred to Cabinet by the Overview and Scrutiny Committee

 

Cabinet to consider the  Scrutiny  Review  on Blue Badges and Supporting Better Access to Parking for Disabled People and further consider the response to the  Scrutiny recommendations.

 

The Scrutiny Review to be introduced by Cllr Ahmet, Chair of Overview and Scrutiny

 

Response to the Scrutiny recommendations – Cllr Chandwani  - Cabinet Member for Cabinet Member for Transformation and Public Realm]

 

 

 

Minutes:

The Leader noted that Overview and Scrutiny had referred one item, the Scrutiny Panel Review on Blue Badges and Supporting Better Access to Parking for Disabled People. It was noted that this would be covered under agenda item 9.

 

319.

Scrutiny Panel Review on Blue Badges and Supporting Better Access to Parking for Disabled People pdf icon PDF 150 KB

[Report of the Director for Environment and Neighbourhoods. To be introduced  by the Cabinet Member for Cabinet Member for Transformation and Public Realm]

 

To consider the  Cabinet response to  the Scrutiny Review]

Additional documents:

Minutes:

Cllr Ahmet, Chair of Overview and Scrutiny, introduced the item, outlining that there had been Environment and Community Safety scrutiny review of the administration of the Disabled Blue Badge Scheme. It was noted that, through this review, scrutiny had been involved in policy development which was very positive and Cllr Ahmet thanked the Cabinet Member for engaging throughout the process. It was noted that the panel felt that it could have spent more time scrutinising this topic, particularly the introduction of designated disabled bays. Although it was acknowledged that the Cabinet Member had been eager to implement improvements in this case, the panel’s views on ensuring suitable timelines were reflected in recommendation 1.

 

It was explained that there had been lots of contributions from residents during this review and that 21 recommendations had been made over five categories: dedicated disabled bays, applying for and renewing a blue badge, enforcement and blue badge related crime, correspondence and communication, and assessments for discretionary blue badge applications.

 

The Cabinet Member for Transformation and Public Realm Investment acknowledged the work undertaken by the panel, staff, agencies, and residents and noted that the report proposed to accept all but two of the recommendations. It was explained that recommendations 11 and 12 were not agreed. In relation to recommendation 11, there were insufficient funds to invest in anti-theft devices for blue badges. It was also noted that a companion badge had been introduced which allowed blue badges to be kept at home; this was only valid in Haringey but discouraged theft as it was ineffective for others. In relation to recommendation 12, it was not agreed that blue badge theft should be included in the Community Safety Partnership work plan as this would not connect with its terms of reference or its role as a strategic partnership. It was added that the Council already worked with the police on the misuse of blue badges and that the quarterly strategic partnership would be a more appropriate forum.

 

It was also noted that recommendations 16 and 21 had been partially agreed. For recommendation 16, it was considered that the ability for next of kin to inform the Council when a disabled bay user was deceased duplicated the ‘Tell Us Once’ service which allowed relatives to notify various services through one point of contact and which included blue badges. For recommendation 21, it was clarified that the Council could not retender the service as it was a partnership with the NHS rather than a contract. However, it was agreed that alternatives could be explored to provide additional assessment centres.

 

The Cabinet Member expressed that the end of the review was not the end of the process. It was highlighted that these recommendations would be made into a Disabled Parking Action Plan and that this was specifically included in the Cabinet Member responsibilities. It was explained that the Council was investing in IT systems to improve case management for disabled parking and was coproducing solutions with residents to ensure that  ...  view the full minutes text for item 319.

320.

New Local Plan: First Steps Engagement pdf icon PDF 559 KB

[Report of the Director for Housing, Regeneration and Planning. To be introduced by the  Cabinet Member for Cabinet Member for Planning and Corporate Services]

 

The Council has begun preparing a new Local Plan to replace the existing Plan adopted in 2017.  The new Plan will ensure that the Council continues to have a robust and fit-for-purpose framework for the future planning of our borough and will be used to determine planning applications once adopted. The new Plan will take into account changes to national planning policy, the new London Plan, the new Borough Plan priorities and will aid the borough’s recovery from COVID 19.  The Plan will also meet legal and policy requirements for the Council to have an up to date plan and 5 year Housing Land Supply.  Cabinet are being asked to approve a  “New Local Plan: First Step engagement” document for consultation. The document will set out the key issues and challenges for the future planning of the borough and related opportunities and options. It will be the first stage of  consultation and engagement on the New Local Plan and will seek the community’s views on how we should address key issues.

Additional documents:

Minutes:

The Cabinet Member for Planning and Corporate Services introduced the report which proposed the first steps for engagement on a new Local Plan. It was outlined that, in November 2019, Cabinet had agreed an update to the Council’s Local Development Scheme (LDS), setting out that a New Local Plan would be prepared by 2022 to replace the existing, multiple documents adopted in 2017. It was noted that the new Local Plan would take account of the new National Planning Policy Framework (NPPF) and emerging London Plan, respond to the climate emergency, and support recovery following Covid-19.

 

It was explained that the first steps engagement document was included as Appendix A to the report. The engagement explained the borough, its neighbourhoods, challenges, and priorities; it asked open questions and sought views on new policy areas before the new Local Plan was drafted. The results of the engagement would feed into the drafting of the new Local Plan, a draft would be out for consultation in 2021, and the final version was due to be adopted in 2022. It was noted that an Integrated Impact Assessment Draft Scoping Report and a Communications and Engagement Plan were included as appendices to the report.

 

The Leader noted that the proposed consultation would be asking for views at this stage rather than comments on draft policies and this would allow the Local Plan to be built from the consultation feedback. It was noted that the Chair of the Regulatory Committee was present, and she was invited to comment. Cllr Williams thanked the Cabinet for accepting the addendum with comments from the Regulatory Committee. She welcomed the first steps engagement proposal and hoped that there would be widespread community engagement.

 

Cllr Williams noted that it would be important for the new Local Plan to ensure a significant proportion of family homes, defined as 3-beds or more, for those on the waiting list; this would provide stability for children in the borough which was essential. It was enquired how many family sized units were in the pipeline and whether the Council was due to meet its target for 45% of new Council homes to be 3-bed units. The Cabinet Member noted that one of the biggest challenges would be providing homes for those most in need and that this would be part of the Local Plan. The Assistant Director for Housing noted that early Council house building programme delivery had been skewed by acquisitions and that housing delivery had provided more 1-bed and 2-bed units than planned; the current forecast for 3-bed units was 25-30% but the Council was doing what it could through business planning to reach 45%. The Leader noted that this could be a target to review in 18 months’ time.

 

Cllr Williams asked to receive confirmation by email of exactly how many 3-bed units were in the pipeline to be delivered.

 

Cllr Cawley-Harrison asked what changes were proposed in response to the comments made by the Regulatory Committee and how the Cabinet  ...  view the full minutes text for item 320.

321.

Children's Services Update pdf icon PDF 2 MB

[Report of the Director for Children’s Services. To be introduced by the Deputy Leader and Cabinet Member for Children , Education and Families]

 

To provide Cabinet with further updates from the Ofsted Focused Visit and associated improvement plan.

Minutes:

The Cabinet Member for Children, Education, and Families introduced the report which provided an overview of safeguarding and looked after children activity and performance for 2019-2020. It was noted that the annual report provided an opportunity to see improvements, challenges, and to note where attention needed to be focused to ensure improvements. It was added that the report included information on the population of children and young people in the borough which was useful in providing background for the challenges faced by the service.

 

In response to questions from Cllr Cawley-Harrison, it was noted that:

·         The payment system for travel buddies had been moved from Cavendish to the Council’s internal procurement system. Although this had taken some time to establish, the relevant information had now been transferred and had been provided by travel buddies in all cases except one where amended bank details were awaited. The Cabinet Member thanked parents who had brought this issue to the Council’s attention.

·         14 social workers had been recruited from South Africa following a targeted approach. As new staff, they were being inducted to ensure that they had the appropriate knowledge and that they were settled. The Cabinet Member stated that the AD/ Director could provide more detail to Cllr Cawley- Harrison after the meeting.

·         It would be challenging to share information about the safeguarding reviews in November given the need to ensure the privacy of the individuals involved. However, the actions agreed from the reviews would be included in Ofsted updates, there would be a more thorough report to the Safeguarding Board, and an update would be reported to Cabinet.

 

RESOLVED

 

To note the Children Social Care Annual Report 2019/20 and in particular:

 

  1. The increase in the rate of referral, reduction in the numbers of referrals that result in ‘no further action’ and the effectiveness of the Multi Agency Safeguarding Hub (MASH) (paragraphs 6.5 to 6.6 and 6.7 to 6.9).

 

  1. Improvements in the numbers of, and time taken to complete assessments (paragraphs 6.13 to 6.14);

 

  1. The increase in the rate of Section 47 enquiries (paragraph 6.17);

 

  1. The slight reduction in the numbers of children in care which has closed the gap with our statistical neighbours (paragraph 6.26);

 

  1. The need to reduce the numbers of children placed out of boroughs and the very good performance on long term placement stability (paragraphs 6.28 and 6.30);

 

  1. The significant improvements in the numbers of care leavers in suitable accommodation (paragraph 6.47); and

 

  1. The action taken to improve the recruitment and retention of social workers (section 7).

 

Reasons for decision

 

The annual report is intended to inform Cabinet of the performance of Children Social Care in 2019/20. Cabinet should be aware of the progress made against managing the financial and safeguarding demands. The report, in addition to other measures, enables Cabinet to assure itself that the necessary arrangements are in place for the Council to effectively discharge its children social care obligations. In this regard, there is a distinct leadership role for the Leader, Lead Member for Children  ...  view the full minutes text for item 321.

322.

Extension of Alcohol & Dog Control PSPOs pdf icon PDF 304 KB

[Report of the Director for Environment and Neighbourhoods. To be introduced by the Cabinet Member for Communities]

 

Consider and approve recommendations on the consultation findings of Public Space Protection Orders on:

1. The extension to 12 existing orders covering the control of alcohol and dogs.

2. Vary the boundary  of  Woodside Ward  for alcohol control.

3. The new requirement for a person in charge of a dog to carry a means to pick up dog waste.

 

 

 

“The Council’s existing Public Space Protection Orders (PSPO) for Alcohol & Dog Control expire on the 18th October 2020. On 10th March 2020 the Cabinet gave approval to consult on the extension and variation of the existing PSPOs. Within two weeks of the Cabinet decision to consult the lockdown period began and all but essential staff were asked to remain at home and Business Continuity planning was prioritised.

 

The months following the initial Covid-19 lockdown at the end of March impacted significantly on the ability to carry out an effective consultation. As lockdown measures began to ease throughout June a decision was taken to resume consultation and this was re-commenced at the beginning of July and closed on Monday 17 August 2020.

 

The extension and variation of the dog and alcohol PSPOs has been published on the forward plan for a cabinet decision on 13th October 2020. Although the initial delay in consultation was unavoidable every effort has been made to ensure that the consultation and analysis was completed along with the Report to Cabinet and supporting documents. However this has created further challenges as the original PSPO expires on 18th October 2020 and must therefore be extended before they expire.

 

If the original PSPO’s are not agreed to be extended as of 18th October they will be considered discharged which will result in having to go back to Cabinet to make a fresh request for new PSPO’s which will require a new consultation, and there would be no control measures in place for minimum period of three months whilst a new consultation takes place. Therefore the Chair of OSC has agreed to waive the call-in process to ensure that this situation does not arise, and for the new orders to be implemented without delay.

 

The Chair of Overview and Scrutiny Committee has agreed that the decision should be treated as a matter of urgency. This is in accordance with Part 4, Section H, and Paragraph 18 (a) and (b) of the Council Constitution.”

 

 

Additional documents:

Minutes:

The Cabinet Member for Communities introduced the report which proposed to extend the Council’s existing Public Space Protection Orders (PSPOs) for Alcohol and Dog Control for a further three - year period. It was noted that a small extension was proposed to the Woodside Ward Alcohol PSPO to include Chapmans Green Park.

 

Cllr Cawley-Harrison enquired:

·         What preventative work had been done for residents who may drink on the streets as a result of alcohol dependency.

·         How the Cabinet Member would be encouraging the police to take more action against dangerous dogs. It was noted that, where people had dogs that were a potentially dangerous breed, it was unlikely that a PSPO or Fixed Penalty Notice (FPN) would be an effective deterrent.

·         Which scientific advice had been the basis for the decision to require dogs to be kept on leads in Haringey’s parks during the Covid-19 pandemic, given that this contrasted with the Greater London Authority advice based on owner discretion.

 

The Cabinet Member for Communities would provide the written responses to these points.

 

 

 

 

 

 

 

 

 

RESOLVED

 

1.    To approve the extension of the 11 Public Space Protection Orders (PSPOs) for the control of alcohol until 18 October 2023.

 

2.    To approve varying the boundary of the Woodside alcohol PSPO to include Lordship Lane, Chapmans Green Park and the roads directly surrounding Chapmans Green Park as set out in the map on page 5 of Appendix 12 of the report.

 

3.    To approve the extension of the borough wide dog control PSPO until 18 October 2023.

 

4.    To approve varying the dog control PSPO to impose a new requirement that dog owners produce a device or other means for removing dog faeces when requested by an officer.

 

Reasons for decision

 

On 20 October 2017 Haringey replaced its 11 Designated Public Places Orders (also known as Alcohol Control Zones) and Dog Control Orders, with Public Space Protection Orders, with requirements and prohibitions mirroring the previous Alcohol Control Zones and Dog Control Orders.  A PSPO remains in place for three years unless extended or discharged by the Local Authority. The existing PSPOs enacted on the 20 October 2017, relating to alcohol and dog control expire on 19 October 2020.

 

The Anti-Social Behaviour, Crime and Policing Act 2014 states that before the time when a PSPO is due to expire, the local authority that made the order may extend the period for which it has effect, and/or vary the order, if satisfied on reasonable grounds that doing so is necessary to prevent:

 

(a)  occurrence or recurrence after that time of the activities identified in the order, or

(b)  an increase in the frequency or seriousness of those activities after that time.

 

On 10 March 2020, the Cabinet agreed that the proposal to extend and vary the PSPOs should be taken to public consultation.  The Consultation process began on the 7 July 2020 and continued for 6 weeks ending on Monday 18 August 2020.

 

For the PSPOs to be extended and varied Cabinet must consider the  ...  view the full minutes text for item 322.

323.

The acquisition of two head leases and grant of a new lease at the Chocolate Factory, Wood Green pdf icon PDF 901 KB

 

[Report of the Director of Housing Regeneration and Planning. To be introduced by the Cabinet Member for Finance and Strategic Regeneration.]

 

The decision is to acquire two long leases from Workspace on Council freehold land at the Chocolate Factory, Wood Green. A small part of the Chocolate Factory site would be leased back to Workspace and realignment of the freehold red line in order to enable the development of Council residential and workspace accommodation on the sites.

Minutes:

The Cabinet Member for Finance and Strategic Regeneration introduced the report which set out the proposed acquisition of two head leases and the granting of a new lease at the Chocolate Factory and Mallard Place Wood Green which would enable the Council to fulfil its aspirations in regards to the cultural corner in Wood Green.

 

This decision formed part of the Council’s regeneration ambitions and was part of the Wood Green Action Plan. It was noted that the proposed acquisition of the leasehold interest also offered the Council a unique opportunity to take control of the Council freehold land in this vicinity, in order, to enable the regeneration of this area.

 

This decision would enable the Council to develop the area acquired from Workspace in accordance with planning consent to build 137 new homes as part of the Council Housing Delivery Programme on the Chocolate Factory site. The Council were ready to build the first phase of new houses at this site by next summer and these were expected to be completed by the summer of 2023. The proposal also enabled the Council to develop a further 66 homes on the Mallard Place site at a later phase. Workspace would be provided on both sites to support employment. This proposal was in line with the Borough Plan and met Disposals and Acquisitions Policy which was agreed by the Council earlier this year.

 

It was noted that Area 51, which was based at Mallard Place, and currently provided education for young Adults who had severe or profound learning disabilities and would continue as part of the Cultural quarter.

 

This decision was a positive step to support good economic recovery and the Council’s housing programme.

 

The following information was provided in response to Councillor Cawley- Harrison’s questions:

 

  • Workspace were able to take forward their own refurbishment on their own part of the site and this agreement was also allowing them, to continue with their current arrangements with artists for employment space.

 

  • The employment space that the Council can use on the land, which becomes wholly Council owned, would be for the Council to develop over time. This was not restricted in use and assurance was provided that further cultural employment provision would be considered in the future. The meeting was advised that the primary and most important development for this site was the first phase of the housing scheme

 

  • In relation to the surrounding areas which had significant developments coming forward, and query about the Station Road Re-use and Recycling Centre site, and the plans for future development, the Cabinet Member was not aware of any plans to relocate the Recycle and Reuse centre in the present arrangements. It was further confirmed by the Assistant Director for Capital Projects and Property that the Recycling and Reuse site was owned by the Waste Authority and there were no propositions or proposals being considered, at this time, for the development of this site.

 

Further to considering the exempt information at item 24,

 

 

RESOLVED  ...  view the full minutes text for item 323.

324.

Award of Contract for provision of Icon Managed Service & Mid Call solution pdf icon PDF 367 KB

[Report of the Director for Customers, Transformation and Resources. To be introduced by the Cabinet Member for Planning and Corporate Services.]

 

Award of contract for the provision of the Icon Managed Service & Mid Call solution.  Haringey operate the Icon payments system to process card payments from customers, both face to face and online, which then interfaces into line of business applications, to SAP and the banks. Mid Call solution which allows the customers services representative to stay on the line whilst payment is being made by the customer to help with any issues and deal with further queries they may have that are unrelated to the payment.

Minutes:

The Cabinet Member for Transformation and Public Realm Investment introduced the report, setting out the benefit of the proposed contract decisions for improving the efficiency of the Council’s electronic payment system and improving the customer journey for residents, businesses, and partners.

 

The Cabinet Member outlined that thecurrent contact was called off from a LASA framework that had since expired so further services could not be called off from it. The Council intended to purchase a mid call solution as part of the Customer First programme which allowed the customers services representative to stay on the line whilst payment was being made by the customer to help with any issues and deal with further queries they may have that are unrelated to the payment. The solution being purchased was PCI compliant and would prevent loss of income due to customers abandoning the call if they got stuck at any point and would improve the service offered to residents. The Council’s current payment processing contract did not expire until 2022 but the intention was to terminate this contract and to let a new contract for 5 years with options to extend for 2 further one-year periods and include the mid call solution at the same time. This new contract was to be called off from the DAS framework which replaces the LASA framework.

 

The Cabinet Member outlined that, as the current contract only has a year left to run, it seemed prudent that the new contract should be placed and that this should include the mid call element so that there is only one contract to manage, one invoice to pay.

 

A written response would be provided by the Director for Customers, Transformation and Resources to the following questions from Cllr Cawley – Harrison:

 

  1. Whether the £170k cost per annum for the payment processing service was an all -inclusive cost or were there additional commissioning payments made to the provider per transaction?  Also, if there were any additional costs, were these made to the provider per transaction?

 

  1. How many transactions were processed per annum by the Council?

 

Further to considering the exempt information at item 25,

 

 

RESOLVED

 

1.    To approve, in accordance with Contract Standing Order (CSO) 9.07.1d), the award to the supplier identified in the exempt report of a contract for the payment processing managed service including a mid call solution for an initial 5-year term valued at £1,095,160.00 with options to extend for 2 further one-year periods together valued at £405,876.00 with a total contract value of £1,501,036.00 over the maximum term of 7 years.

 

2.    To approve, under CSO 11.02, the early termination, with the consent of the supplier, of the current contract with the same supplier which started up on 1/6/2019 and was due to expire on 31/5/2022. This contract would be superseded by the one to be awarded under the paragraph above.

 

Reasons for decision

 

The current contact was called off from a LASA framework that has since expired so that further services cannot be called  ...  view the full minutes text for item 324.

325.

Variation to the SAP Contract pdf icon PDF 488 KB

[Report of the Director for Customers, Transformation and Resources. To be introduced by the Cabinet Member for Planning and Corporate Services.]

 

This report details how we can achieve greater saving with our SAP partner on the purchase of professional days of support and seeks approval to vary the current contact accordingly.  SAP is the software used to manage key council functions for finance, procurement and human resources.

Minutes:

The Cabinet Member introduced the report which sought approval of variation of the Council’s contract with Support Revolution that provided hosting and support for the Council’s Enterprise, Resource Programme. The ERP was explained to be a software platform at the core Haringey’s Finance, Human Resources, and other complex processes. It allowed those processes in separate functions of the organisation to share data, co-ordinating the organisation.

 

The Cabinet Member was pleased to announce that the programme would deliver: a platform for insourced permanent recruitment by April 2020; process, policies, and technology solutions for strategic procurement activity. This would provide significant improvements to Human Resources, Finance, and other functions of ERP so that users can work faster and easier; and fundamental changes to Finance, Human Resources and other reporting making it more easily accessed and more effective.

The programme required access to planned resources which were within the scope of both the contract with the Council’s ERP support partner, Support Revolutions, and the project scope and budget, to deliver.

The programme would allow decision making at an appropriate level for minor increases to and requests under the contract.

The Director for Customers, Transformation and Resources agreed to provide a written answer on the following questions to Councillor Cawley- Harrison.

  • What were the hourly or daily consultancy rates for the provider that the figure of £272,000 had been arrived at?
  • Beyond the initial £130k how much additional service was forecast and was expected to be the full £272k or lower?

 

RESOLVED

 

1.    To approve, under Contract Standing Order (CSO) 10.02.1b), a variation to the contract with Support Revolution Ltd for SAP Hosting and Support  in order to confirm an option for the Council to request consultancy services to support work on the Council’s ERP Improvement Programme between 01/10/2020to (est.) 22/12/2021, at a value of a total of up to £272,000 (calculated based on pre-agreed rates) and to be ordered by issue from time to time of one or more purchase orders.

 

2.    To approve, under Contract Standing Order (CSO) 10.02.1b) and pursuant to the variation referred to in the paragraph above, an initial order for a tranche of consultancy services valued at £130,000.

 

Reasons for decision

 

The Council is undergoing an ERP Improvement programme. ERP is a software platform at the core of Haringey’s Finance, HR and other complex processes. It allows those processes in separate functions of the organisations to share data – co-ordinating the organisation. It is provided by a company called SAP and supported by an SAP partner organisation called Support Revolution.

 

The programme will deliver:

 

·         A platform for insourced permanent recruitment by April 2020;

·         Process, policies, and technology solution for strategic procurement activity;

·         Significant improvements to our HR, Finance and other functions of ERP so that users can work faster and easier;

·         Fundamental changes to Finance, HR and other reporting making it more easily accessed and more effective.

 

The programme requires access to planned resources which are within the scope of both the contract with  ...  view the full minutes text for item 325.

326.

Granting of a lease to a GP Practice of accommodation at 54 Muswell Hill pdf icon PDF 1 MB

[Report of the Director of Housing, Regeneration and Planning. To be introduced by the Cabinet Member for Finance and Strategic Regeneration.]

 

To agree to the leasing of the ground and two upper floors at 54 Muswell Hill to be used as a Health Centre for the local community.

 

 

 

Minutes:

The Cabinet Member for Finance and Strategic Regeneration introduced the report which sought agreement to the granting of a lease at 54 Muswell Hill to the Muswell Hill GP practice. This proposed decision would allow the Council to help ensure communities had a good quality local GP practice in an area where there would otherwise be a shortage.

 

It was noted that the Council had been working with the Haringey and Islington  CCG’s and the NHS to plan future care and health services in the borough. The granting of a new 25year lease of the ground and 2 upper floors would provide a new modern facility capable of serving up to 25000 patients from one site. The decision would ensure that this part of the borough had new modern facilities and ensured the Council retained its interest in the asset.

 

Cllr James responded on the question of whether, with the proposed addition of this facility in the Muswell Hill area, there was still required additional health facilities in the area or would the area require additional facilities but with a lesser priority. It was noted that the borough CCG representatives were keen to go ahead with this facility and the provision would solve the problems of having a shortfall of GP’s in the Muswell Hill area. The Cabinet Member and had a keen interest in this decision and was fully aware of the pressure from community representatives for more GP’s in the area and this decision would respond to this concern.

 

Further to considering the exempt information at item 26,

 

 

RESOLVED

 

1.    To grant  an under lease of 54 Muswell Hill  (shown edged red on the plan attached in Appendix A of the report)  to The Muswell Hill Practice for a term of up to 25 years  for a premium and/or rental income that would represent best consideration as set out in the exempt section to this report (Part B) and as set out in the draft Heads of Terms attached and set out in Part B to this report. The costs of the transaction to the Council are set out in Part B to the report.

 

2.    To give delegated authority to the Director of Housing Regeneration & Planning after consultation with the Cabinet Member for Finance and Strategic Regeneration to agree the final terms for the lease including the premium and/or rental amount that would represent best consideration.

 

Reasons for decision

 

The long lease of 54 Muswell Hill was acquired by the Council on 14 July 2017 to support the provision of GP services in this area.  At the time of the 2018 Cabinet decision it had also been intended to include a small number of shared ownership residential units in this property.  However, the structure and fire protection issues following Grenfell has made the residential units difficult to implement, and at the same time the CCG see a solution to their own medical services needs in taking a lease on the whole building rather than part of it  ...  view the full minutes text for item 326.

327.

Award of contract for Homes for Haringey internal works (North) in (Year 3) 2021-22 pdf icon PDF 383 KB

[Report of the Director of Housing, Regeneration and Planning. To be introduced by the Cabinet Member for Housing and Estate Renewal.]

 

To seek approval for the appointment of the successful contractor to undertake refurbishment works to replace kitchens, bathrooms, electrics and other associated works  at properties boroughwide.

Minutes:

The Cabinet Member for Housing and Estate Renewal introduced the report which sought agreement to the award of a contract to enable internal improvement works to 300 dwellings in the Woodside, Stroud Green, Noel Park and Bounds Green area.

 

The proposed works would bring all homes up to the full Decent HomesStandard. The overall project will contribute towards achieving Haringey Council’s objectives to increase the number of homes achieving the Decent Homes Standard across the borough. This would ensure all homes were safe and improved resident satisfaction.

 

The Cabinet Member outlined that the overall population of these wards mirrored that seen in Haringey more widely. Households in areas like Bounds Green were more likely to be rented by social housing tenants than the average within the borough. However, areas such as Stroud Green have smaller proportion of social housing tenants and a slightly larger proportion of owner/occupiers. The wards in this area have a mixture of high -rise blocks and non-traditional dwellings.

 

In response to Councillor Cawley- Harrison’s questions on: the communication with residents about the proposed works, ensuring the quality of the works, compensation to any tenants for any works that fall below the required standard and potential vacation of properties of the works, the following information was provided by the Cabinet Member and Director for Broadwater Farm.

 

  • There were no leasehold implications for these works.

 

  • The impact of the Noel Park Pod consultation on improving communications  were that lessons were learned for future schemes . Homes for Haringey were considering the implications of the project in more detail and talking to residents more closely, and earlier about the works that were likely to be brought forward and the implications that they may have for the individual.

 

  • An inhouse clerk of works which will ensure that they reviewed the finished works being completed on properties in North and South areas to ensure tenants were happy with the quality of work. There would be resident satisfaction surveys to make sure that works were completed to the right standard.

 

  • In terms of compensation, Homes for Haringey would seek to rectify issues as part of any complaints that may emerge from the works. The initial response would be to identify, from residents, where work was not up to the required quality and bring this up to the right quality, checking that the resident was satisfied.

 

  • A majority of internal works were completed without the need for the residents moving but the contract provides the opportunity for residents to leave properties where messy or disruptive works were happening during the day with provision of welfare facilities at particular times. The Resident Liaison Officers would facilitate those discussions with the contractor and tenant so there was an awareness at the start on the different elements of the works and the disruptions likely to be caused.

 

Further to considering the exempt information at item 27,

 

RESOLVED

 

1.    Pursuant to the Council’s Contract Standing Order (CSO) 9.07.1(d), to approve the award of a contract  ...  view the full minutes text for item 327.

328.

Award of contract for Homes for Haringey internal works (South) in (Year 3) 2021-22 pdf icon PDF 383 KB

[Report of the Director of Housing, Regeneration and Planning. To be introduced by the Cabinet Member for Housing and Estate Renewal.]

 

To seek approval for the appointment of the successful contractor to undertake refurbishment works to replace kitchens, bathrooms, electrics and other associated works at properties boroughwide.

Minutes:

The Cabinet Member for Housing, and Estate Renewal introduced the report which sought Cabinet approval for the award of a contract carry out internal improvement works to 300 dwellings in the Tottenham Hale, Bruce Grove, White Hart Lane, Northumberland Park areas.

 

The Cabinet Member noted that proposed works to the outlined dwellings would bring all homes up to the full Decent Homes Standard. The overall project would contribute towards achieving Haringey Council’s objectives to increase the number of homes achieving the Decent Homes Standard across the borough. This would ensure all homes are safe and improve resident satisfaction.

 

The Cabinet Member expressed that the highest concentration of social housing fell particularly in the White Hart Lane, Northumberland Park and Tottenham Hale areas. These wards were densely populated with comparatively lower life expectancy. The proposed Homes for Haringey works aimed to provide decent homes, improving the living conditions for its residents including the most vulnerable and the elderly.

 

Further to considering the exempt information at item 28,

 

 

RESOLVED

 

1.    Pursuant to the Council’s Contract Standing Order (CSO) 9.07.1(d), to approve the award of a contract to the preferred contractor identified in exempt Appendix A to the report for the renewal of kitchen, bathroom and internal electrics in the Tottenham Hale, Bruce Grove, White Hart Lane and Northumberland Park areas. This will be for the sum of £2,290,009.60.

 

2.    To approve the issue of a letter of intent for an amount up to, but not exceeding £229,000.96 that represents 10% of the contract sum.

 

3.    To approve the total professional fees of £224,443.84 that represents 9.801% of the contract sum.

 

4.    To approve the contingency sum set out in the exempt report.

 

5.    To note the total project costs of set out in the exempt report.

 

Reasons for decision

 

Homes for Haringey requires Cabinet approval to award the contract for internal works to 300 dwellings in the Tottenham Hale, Bruce Grove, White Hart Lane and Northumberland Park areas. This will enable the essential internal works such as renewal of the kitchens, bathrooms and internal electrics to progress. This is following a direct award in conjunction with Haringey Council’s Procurement team via the London Construction Programme (LCP) framework and processes.

 

The award process was carried out in accordance with the framework requirements that was based on price. LCP carried out quality evaluation when they tendered the framework. The successful contractor satisfied the requirements in relation to these criteria.

 

Alternative options considered

 

An alternative option would be for Homes for Haringey to either use third party industry frameworks or a standalone OJEU compliant tender process to deliver the works. Homes for Haringey sought support and advice from Haringey Strategic Procurement and determined the LCP framework as being the optimum route to the market. This was due to the speed of access to quality-checked contractors and focus on companies that concentrate their resources in the local area.

 

The option of not undertaking this work would leave Haringey Council open to residents’ disrepair challenges and  ...  view the full minutes text for item 328.

329.

Minutes of Other Bodies pdf icon PDF 200 KB

To note the minutes of the following:

 

Urgent Decision 29/09/2020

Urgent Decision 5 /10/2020

Additional documents:

Minutes:

The Leader referred to the urgency decision taken on acquiring the New River lease from Fusion for the sum of the New River loan outstanding to the Council, and highlighted that, whilst the Council were keen to ensure that local residents have recreational activities and facilities provided by the Council, there was an options appraisal to be completed to understand how this site will be potentially managed going forward.

 

RESOLVED

 

To note the minutes of the following:

 

Urgent decision 29/09/20

Urgent decision 05/10/20

330.

New Items of Urgent Business

To consider any items admitted at Item 2 above.

Minutes:

None

331.

Exclusion of the Press and Public

Note from the Democratic Services and Scrutiny Manager

 

Items 23 to 30  allow for consideration of exempt information in relation to items 13, 14, 15, 17, 18, 19, and 6.

 

TO RESOLVE

 

That the press and public be excluded from the remainder of the meeting as the items below, contain exempt information, as defined under paragraph 3 and 5, Part 1, schedule 12A of the Local Government Act:     

·         Information relating to the financial or business affairs of any particular person (including the authority holding that information).

·         Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings

 

Minutes:

RESOLVED

 

That the press and public be excluded from the remainder of the meeting as the remaining items contained exempt information as defined under paragraphs 3 and 5 of Part 1, Schedule 12A of the Local Government Act 1972.

332.

EXEMPT Tangmere and Northolt Compulsory Purchase Order

As per item 13.

Minutes:

As per item 322 and the exempt minutes.

333.

Exempt The acquisition of two head leases and grant of a new lease at the Chocolate Factory, Wood Green

As per item 14.

Minutes:

As per item 323 and the exempt minutes.

334.

EXEMPT Award of Contract for provision of Icon Managed Service & Mid Call solution

As per item 15.

Minutes:

As per item 324 and the exempt minutes.

335.

EXEMPT Granting of a lease to a GP Practice of accommodation at 54 Muswell Hill

As per item 17.

Minutes:

As per item 326 and the exempt minutes.

336.

Exempt Award of contract for Homes for Haringey internal works (North) in (Year 3) 2021-22

As per item 18.

Minutes:

As per item 327 and the exempt minutes.

337.

Exempt Award of contract for Homes for Haringey internal works (South) in (Year 3) 2021-22

As per item 19.

Minutes:

As per item 328 and the exempt minutes.

338.

Exempt Minutes

To approve the exempt minutes for the meeting held on the 15 September 2020.

Minutes:

RESOLVED

 

To approve the exempt minutes of the meeting on 15 September 2020.

339.

New Items of Exempt Urgent Business

To consider any items admitted at Item 3 above.

 

Minutes:

None