Agenda and minutes

Apologies for absence were received from Councillor Claire Kober in her absence the meeting was Chaired by Councillor Bernice Vanier.  

The Chair will consider the admission of any items of Urgent Business. (Late items of Urgent Business will be considered under the agenda item where they appear. New items of Urgent Business will be dealt with under Item 19 below. New items of exempt Urgent Business will be dealt with at Item 25 below).

There were no items of Urgent Business.

A Member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:

(i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and

(ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room.

A Member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.

Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct.

No declarations of interest were made.

There were no deputations, petitions or questions received.

To confirm the minutes of the Cabinet meeting held on 16 April 2013 as a correct record.

RESOLVED:

That the minutes of the meeting held on 16 April 2013 be confirmed as a correct record of the meeting and signed by the Chair.

On occasions part of the Cabinet meeting will be held in private and will not be open to the public if an item is being considered that is likely to lead to the disclosure of exempt or confidential information. In accordance with the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 (the “Regulations”), members of the public can make representations about why that part of the meeting should be open to the public.

This agenda contains exempt items as set out at Item 20 Exclusion of the Press and Public.  No representations with regard to these have been received.

This is the formal 5 clear day notice under the Regulations to confirm that this Cabinet meeting will be partly held in private for the reasons set out in this Agenda.

No representations were received.

For Cabinet to note the following Scrutiny Panel reports:

a)    Area Forums/Committees – Interim Conclusions and Recommendations of Communities Scrutiny Panel Project

b)    Waste and Recycling Part II: Further Policy Options to Increase Recycling

c)    School Places: Conclusions and Recommendations of the Children and Young Peoples Scrutiny Panel

d)    Interim Scrutiny Report on Strategic Parking Issues Ahead of the Tottenham Hotspur Redevelopment

Cabinet considered the following Scrutiny Panel reports:

a)    Area Forums/Committees – Interim Conclusions and Recommendations of Communities Scrutiny Panel Project

b)    Waste and Recycling Part II: Further Policy Options to Increase Recycling

c)    School Places: Conclusions and Recommendations of the Children and Young People’s Scrutiny Panel

d)    Interim Scrutiny Report on Strategic Parking Issues Ahead of the Tottenham Hotspur Redevelopment

Area Forums/Committees – Interim Conclusions and Recommendations of Communities Scrutiny Panel Project

Cabinet noted the report as circulated, and that the response to the report would be considered at the next Cabinet meeting.

Waste and Recycling Part II: Further Policy Options to Increase Recycling

Councillor McNamara, Chair of the Environment and Housing Scrutiny Panel, introduced the report summarising its contents noting that the Panel had focused on how recycling rates could be improved in the borough, with particular reference to recycling from flats and the use of incentive and enforcement schemes. 

School Places: Conclusions and Recommendations of the Children and Young People’s Scrutiny Panel

Councillor Martin Newton, Chair of the Children and Young People’s Scrutiny Panel, introduced the report and summarised its contents noting that the Scrutiny Panel had focused on the issue of pupils who were not offered any of their preferences for school reception places as expressed by their parent(s) or guardian(s).

Interim Scrutiny Report on Strategic Parking Issues Ahead of the Tottenham Hotspur Redevelopment

Councillor McNamara, Chair of the Environment and Housing Scrutiny Panel, introduced the report and summarised its contents noting that the Scrutiny Panel had focused on the investigation of strategic parking issues ahead of the Tottenham Hotspur redevelopment.

RESOLVED

i)             That the contents of the reports be noted.

ii)            That the responses to the reports be compiled, and brought back to the Cabinet for consideration.

(Report of the Director of Corporate Resources. To be introduced by the Cabinet Member for Finance and Carbon Reduction). The report sets out the provisional revenue and capital outturn for 2012/13 together with proposed transfers to reserves and revenue and capital carry forward requests. The report also sets out the steps that have been taken to identify savings for 2014/15.

Cabinet considered a report, introduced by the Cabinet Member for Finance and Carbon Reduction, which set out the provisional revenue and capital outturn for 2012/13 together with proposed transfers to reserves and revenue and capital carry forward requests.

The report also set out the steps and principles that had been followed in identifying areas where savings could be realised for 2014/15 and these were recommended for agreement ahead of setting the 2014/15 budget.

The Deputy Leader of the Opposition raised a number of questions for clarification in relation to the report, and received answers from the Cabinet Member for Finance and Carbon Reduction and the relevant Chief Officers.

RESOLVED:

      i.        That Cabinet note the 2012/13 provisional general fund revenue outturn, after proposed transfers to reserves and carry forwards, of a £6m surplus and the reasons for variances set out in Appendix 1 of the report.

    ii.        That the proposed transfers to reserves of 0.58m and the reserve carry forward requests of £1.839m set out in Appendix 1 of the report be approved.

   iii.        That the provisional Housing Revenue Account (HRA) outturn deficit £0.126m and the reasons for variances, as set out in Appendix 2 of the report, be noted.

   iv.        That the charging of net overspend position on the Homes for Haringey Company Account (£105k) against the Housing Revenue Account (as set out in paragraph 10 of the report) be approved.

     v.        That the provisional position with respect to the Dedicated Schools Budget (as set out in paragraph 6.5 of the report) be noted.

   vi.        That the provisional General Fund capital outturn position of a £2.4m surplus, as set out in Appendix 3 of the report, be noted.

  vii.        That the proposed capital carry forward requests of £2.609m, as set out in Appendix 4 of the report, be approved.

 viii.        That draft savings proposals, to be recommended to the Council at its meeting in February 2014 for the Council’s Medium Term Financial Plan 2014/15 – 2016/17, as set out in Appendix B of the report, be approved.

   ix.        That the approach to the proposed Zero Based Budgeting (ZBB) exercise, as set out in paragraph 16 of the report, be noted.

     x.        That the budget virements, re-profiling and reserve transfer requests for 2013/14, as set out in Appendix 5 of the report, be approved.

Alternative Options Considered

The reporting of the Council’s outturn and management of financial resources was a key part of the role of the Chief Financial Officer (S151 Officer) and there are no other options available.

The budget cycle could be based on the same timetable as last year with savings for 2014/15 being considered at the December 2013 Cabinet meeting. Alternative savings could also be identified, but those detailed in the report are considered to provide the appropriate balance across services, reflecting the Council’s priorities and the timescales for implementation.

Reasons for Decision

It is part of the role of the Cabinet to monitor, and approve, the Council’s budget; at the end of each financial year the  ...  view the full minutes text for item 422.

(Report of the Director of Place and Sustainability. To be introduced by the Cabinet Member for the Environment). The report seeks approval to conduct a Borough wide consultation with residents and businesses on the introduction of a 20mph limit to cover the whole of the Borough.

Cabinet considered a report, introduced by the Cabinet Member for Environment, which sought approval to conduct a borough wide consultation to gauge support amongst residents and businesses for Haringey to become a 20pmh borough.

Cllr Martin Newton outlined details of a deputation by WalkSafe N10 to the recent meeting of the Muswell Hill, Alexandra, Fortis Green and Highgate Area Committee, which had included requests for a 20mph limit on the streets around Coldfall, Coppetts Wood and Hollickwood primary schools and additional pedestrian crossing facilities on Colney Hatch Lane, and requested that Cabinet consider the points raised. Cllr Gail Engert, Chair of the Muswell Hill, Alexandra, Fortis Green and Highgate Area Committee, presented a report of the Committee, which had been circulated to the Cabinet, which requested that the issues raised by the deputation be considered by the Cabinet, and also suggested that the consultation period be extended, and that greater clarity be provided in the consultation around the roads that the proposals would apply to.

The Cabinet Member for Environment noted the resolutions within the report of the Muswell Hill, Alexandra, Fortis Green and Highgate Area Committee and the individual requests from WalkSafe N10, and advised that these would be taken into consideration as part of the consultation.

RESOLVED:

      i.        That approval be given to a borough wide consultation being conducted with residents and businesses on the possible introduction of a default borough wide 20mph limit.

    ii.        That Cabinet should receive a report on the outcome of the consultation at a future meeting.

Alternative Options Considered

The report was seeking approval to consult with residents and businesses for the possible introduction of a default borough wide 20mph limit. The feedback received would determine that options would be recommended to Cabinet.

Reasons for Decision

Implementing a borough-wide 20mph limit would help improve road safety and reduce accidents in the borough. Further potential benefits of 20mph speed limits include quality of life and community benefits and encouragement of healthier and more sustainable transport modes such as walking and cycling. There may also be environmental benefits, as generally driving more slowly at a steady pace may save fuel and carbon dioxide emissions.

A borough wide 20mph limit would cost on average the same amount as one neighbourhood 20mph zone and could reduce personal injury accidents by as much as 118 over the course of 3 years. In the current financial climate a continued 20mph zone programme will take approximately 15-20 years to be completed in the borough, and a combined approach may be more appropriate for Haringey.

The inclusion of all borough roads should be considered as it is likely to reduce a significantly higher number of traffic accidents (approx 118 over 3 years excluding TLRN and existing 20mph zones) and without costing significantly more than the estimate in this report. This is as a result of a reduction in the necessary terminal signage; however more marketing and consultation would be required. This option would also reduce street clutter and is also  ...  view the full minutes text for item 423.

(Report of the Director of Place and Sustainability. To be introduced by the Cabinet Member for the Environment). The report seeks approval to enter into a contract for highways and street lighting works over the eight year term.

Exempt information pertaining to the report will be considered under Item 22.

Cabinet considered a report, introduced by the Cabinet Member for the Environment, which sought approval to enter into a contract with Ringway Jacobs, the LoHAC contractor for the North East sector, which would allow call offs to be made for highways and street lighting works over the eight year term.

In response to a question from Cllr Allison regarding that cast-iron street lighting be conserved rather than replaced, the Cabinet Member for Environment advised that this would be looked into.

Exempt information was considered under agenda item 22.

RESOLVED

i)             That a contract is entered into with Ringway Jacobs, the LoHAC contractor for the North East sector which allows call offs to be made for highways and street lighting works over the 8 year term of the LoHAC framework.

ii)            That a call off contract under the LoHAC framework for the Green Lanes Corridor Scheme is entered into.

iii)           That call-off contracts under the LoHAC framework for term maintenance and planned schemes for highways and street lighting are entered into as follows:

i)             A one-year call-off to deliver the Sustainable Transport Works Plan and planned works for 2013/14.

ii)            A three year call-off for reactive highways works.

iii)           A three year call-off for street lighting maintenance and gully cleansing.

iv)           That the Cabinet Member for the Environment is granted delegated authority to finalise additional call-offs under the LoHAC Framework for the OLF Public Realm improvements in Green Lanes and the TfL funded Major Scheme improvements in Wood Green High Road.

Alternative options considered

The Sustainable Transport Works Plan for 2013/14 proposes an investment of more than £16m on sustainable transport works.

Haringey’s current term maintenance contracts with Volker Highways expire at the end of June 2013, so a decision on how to deliver the 2013/14 plan in the most efficient way needs to be made.

In late 2012 TfL announced the successful contractors appointed to the London Highways Alliance Contract (LoHAC). LoHAC created four regions in London where the appointed contractor for that region would provide maintenance services on the TfL Road Network and also be available to London Boroughs within the region to call off works. Haringey therefore has this additional option to consider.

Haringey is in the North East LoHAC Region with Enfield, Waltham Forest, Barking and Dagenham, Havering and Redbridge. The successful contractor for the North East Region is Ringway Jacobs.

Initially the following five different options were considered:

1.    Re-procure the service.

2.    Extend the existing contracts with Volker but negotiate discounts on rates and improved performance measures.

3.    Enter into the LoHAC Framework for all works.

4.    Enter into the LoHAC Framework for one year and re-procure the service for the second-year onwards.

5.    Use a combination of Volker by extending and LoHAC.

Transport for London (TfL) have also now instructed London Boroughs in receipt of LIP funding from 2013/14 that they must use the LoHAC Framework for schemes costing over £250,000 unless they can demonstrate that their own contractor would provide  ...  view the full minutes text for item 424.

(Report of the Director of Place and Sustainability. To be introduced by the Cabinet Member for the Environment). The report seeks approval of the Sustainable Transport Works Plan and provides details of the Council’s progress and achievements on delivering transport investment in 2012/13.

Cabinet considered a report, introduced by the Cabinet Member for the Environment, which outlined the transport projects and programmes to be delivered in 2013/13, and sought approval of the Sustainable Transport Works Plan for 2013/14 and that an additional £1.5m Capital funding be brought forward from 2014/15 for planned carriageway maintenance.

In response to questions from Cllr Weber and Cllr Engert regarding transparency and the public perception of the decisions made around works to footways and street lighting, the Cabinet Member and officers gave a response on the process followed and criteria applied in reaching these decisions. It was agreed that the points raised regarding transparency would be taken on board, and that the details of individual sites raised would be discussed further outside the meeting.

RESOLVED

That the Cabinet approve:

i)             The Sustainable Transport Works Plan for 2013/14.

ii)            That an additional £1.5m Capital funding be brought forward from 2014/15 for planned carriageway maintenance.

Alternative options considered

The funding detailed within the report falls into three main categories:

·        LIP and other TfL – this funding is targeted to meeting the policies and objectives set out in the Local Implementation Plan (LIP) with the priorities influenced by the Mayor’s Transport Strategy. Funding is agreed in principle with TfL on a three year cycle through the council’s 3 year LIP Delivery Plan, with actual funding and schemes approved yearly. LIP funding for 2013/14 was previously agreed by Cabinet in September 2012.

·        Council Investment – This funding is predominantly allocated to maintaining the boroughs roads, footways and street lighting stock. The priorities for roads and carriageways are established through condition surveys, NAT inspector reports and usage. The priorities for street lighting are focused on crime prevention where existing lighting conditions may have been a contributing factor and the replacement of existing stock that is at the end of its life expectancy.

·        Other – This funding is principally third developer funding or grant funding. It is provided through agreement with the third party and can only be used for the purpose as specified in the agreement.

Reason for decision

The report outlines the transport projects and programmes to be delivered in 2013/14 and provides transparent information regarding investment in  the boroughs roads.  

(Report of the Director of Adult and Housing Services. To be introduced by the Cabinet Member for Health and Adult Services). The report seeks approval to the award of new contracts for the provision of domestic violence services.

Exempt information pertaining to the report will be considered under Item 23.

Cabinet considered a report, introduced by the Cabinet Member for Health and Adult Services, which sought approval of the award of contracts to the successful tenderers as set out in the report for the provision of Domestic Violence Services.

Exempt information was considered under agenda item 23.

RESOLVED

i)             That Cabinet agree the award of contract to the successful tenderers listed below, in accordance with Contract Standing Order (CSO) 9.7.1(d).

ii)            That the contracts to be awarded are for a period of three years with an option to extend for a further period of up to one year.

Alternative options considered

The option of extending the existing contracts was not available as these contracts had previously been extended. No other options were considered.

Reason for decision

The contracts for domestic violence services expired on 31^st March 2013 and have been extended until 31^st July 2013. It was therefore felt necessary to tender this requirement to achieve value for money.

As a result of the procurement process, which has been carried out in line with the Council’s Contract Standing Orders and the Procurement Code of Practice, it is necessary to award the contract to the successful tenderers in accordance with CSO 9.7.1(d).

(Report of the Director of Children’s Services. To be introduced by the Cabinet Member for Children). The report seeks approval to grant an  increase in the cash limited budget by £1,426,119.00 to account for the final account sum and includes allowances for professional fees, furniture, fittings and equipment, ICT and disbursements.

Exempt information will be considered at Item 24 below.

Cabinet considered a report, introduced by the Cabinet Member for Children, which recommended that a proposed construction final account sum of £14,658,917.00 be agreed with the Contractor, Mulalley and Co. Ltd in advance of the Broadwater Farm Inclusive learning Campus project, and sought approval to increase the cash limited budget by £1,426,119.00 to account for the final account sum.

Exempt information was considered under agenda item 24.

RESOLVED

i)             That, in consideration of legal advice and guidance from CPG, a proposed construction final account sum of £14,658,917.00 be agreed with the Contracotr, Mulalley and Co Ltd, in advance of the project completing. This figure is based on being within the range produced by CPG on review of the construction contract Final Account.

ii)            This figure makes allowances for loss and expense to the Contractor relating to delays and extensions of time claims on all three phases of the project and also makes allowances for negotiation on variators where there is a discrepancy between the figures presented by the project Quantity Surveyor and the Contractor’s Quantity Surveyor.

iii)           That approval is granted to increase the cash limited budget by £1,425,119.00 to account for the final account sum and includes allowances for professional fees, furniture, fittings and equipment, ICT and disbursements.

Alternative options considered

Set out under exempt item 24.

Reason for decision

Set out under exempt item 24.

(Report of the Chief Executive. To be introduced by the Leader of the Council). To confirm appointments to Cabinet Committees for 2013/4.

Cabinet considered a report that set out appointments to Cabinet Committees for 2013/14 and to confirm the terms of reference of these committees.

It was noted that in the report Councillor Bull had been listed as a member of the Children’s Safeguarding Policy and Practice Advisory Committee and that this should be amended to Councillor Browne.

RESOLVED

That Cabinet appoint the Members indicated below to serve on the Adult Safeguarding Advisory Committee, Children’s Safeguarding Policy and Practice Advisory Committee and Corporate Parenting Committee, for the 2012/13 municipal year:

Adults Safeguarding Advisory Committee

Cllr Egan

Cllr Mallett

Cllr Winskill

Children’s Safeguarding Policy and Practice Advisory Committee

Cllr Adamou

Cllr Alexander

Cllr Browne

Cllr Scott

Cllr Stewart (Chair)

Hilary Corrick – Independent Member

Corporate Parenting Advisory Committee

Cllr Allison

Cllr Brabazon

Cllr Dogus

Cllr Reece

Cllr Solomon

Cllr Stennett

Cllr Waters (Chair)

London Housing Consortium

Cllr Bevan

Cllr Egan

(Report of the Chief Executive. To be introduced by the Leader of the Council). To confirm appointments to partnership bodies for 2013/14.

Cabinet considered a report that set out appointments to partnership bodies for 2013/14.

RESOLVED

That Cabinet appoint the Members indicated below to serve on the Children’s Trust, Community Safety Partnership and Health and Wellbeing Board for the 2013/14 municipal year:

Children’s Trust

Cllr Kober (ex officio)

Cllr Brabazon

Cllr Reece

Cllr Waters, Chair (ex officio)

Cllr Watson

Community Safety Partnership

Cllr Newton

Cllr Goldberg

Cllr Watson, Chair (ex officio)

Health and Wellbeing Board

Cllr Kober

Cllr Vanier

N.B In respect of the recommendation as contained in the report under Item 15 – the appointment of members - the Health and Wellbeing Board is not a partnership body established by Cabinet and therefore the appointment to Members to this Body is not a function of Cabinet.  The Health and Wellbeing Board was established by Full Council on 18 March 2013 as a committee established under section 102 of the Local Government Act 1972 in accordance with the Health and Social Care Act 2012, and membership of this body was confirmed as Cllrs Vanier and Waters, and the term of their office confirmed for the remainder of the current administration – to May 2014.

(Report of the Assistant Chief Executive. To be introduced by the Leader of the Council). To note significant and delegated actions taken by Directors since the previous meeting.

It was suggested that it might be beneficial for the radio station for young people, referred to in the decision of the Director of CYPS, could make contact with the community radio station project that was being worked on by Homes for Haringey.

Cabinet noted that all the significant and delegated decisions reported were within the existing budget and planned expenditure.

RESOLVED:

That the delegated decisions and significant actions taken since the last Cabinet meeting be noted.

(Report of the Chief Executive. To be introduced by the Leader of the Council). To note decisions taken under urgency.

RESOLVED:

That the delegated decisions and significant actions taken since the last Cabinet meeting be noted.

To note the minutes of the following:

a)    Children’s Safeguarding Policy

b)    and Practice Advisory Committee – 21 March 2013

c)    Decision by the Leader                                - 2 May 2013

d)    Decision by the Leader                                - 20 May 2013

e)    Cabinet Member Signing                             - 23 May 2013

RESOLVED

That the minutes of the Children’s Safeguarding Policy and Practice Advisory Committee, 21 March 2013, Decision by the Leader, 2 May 2013, Decision by the Leader, 20 May 2013 and Cabinet Member Signing, 23 May 2013 be noted.

There were no new items of urgent business.

Note from the Head of Local Democracy and Member Services

Items 21, 22, 23, 24 and 25, allow for the consideration of exempt information in relation to Items 5, 10, 12, 13 and 2 respectively, which appear earlier in the agenda. 

RESOLVED:

That the press and public be excluded from the remainder of the meeting as the items below contain exempt information, as defined under paragraphs 3 and 5, Part 1, schedule 12A of the Local Government Act 1972.

RESOLVED

That the press and public be excluded from the remainder of the meeting as the items below contain exempt information, as defined under paragraphs 3 and 5, Part 1, schedule 12A of the Local Government Act 1972.

To confirm the exempt minutes of the Cabinet meeting held on 16 April 2013 as a correct record.

RESOLVED

That the exempt minutes of the Cabinet meeting held on 16 April 2013 be confirmed as a correct record.

To consider exempt information pertaining to Item 10 above.

Exempt information was considered pertaining to item 10 above.

To consider exempt information pertaining to Item 13 above.

Exempt information was considered pertaining to item 12 above.

To consider exempt information pertaining to Item 14 above.

Exempt information was considered pertaining to item 13 above.

There were no new items of exempt urgent business.