Agenda and minutes

To receive any apologies for absence.

There were no apologies for absence received.

The Leader informed the meeting that the following items had been withdrawn from the agenda. They were: item 15(Annual School Place Planning 2012) item 16 (Proposals to expand Belmont Infant School and Belmont Junior School from two to three from entry and item 10 (Essential Service Permits).

 In relation to the withdrawal of agenda item 16, the council had received a letter from the Belmont School governing body, at the weekend, raising a number of issues about the proposed expansion. By the early afternoon of today it had become apparent that not all the issues could be addressed in time for the Cabinet meeting and it was felt necessary to postpone consideration of this report and decision to allow responses to the remaining issues.

The Leader explained that she had just met with the parent deputation party who had hoped to put forward their representations regarding the proposals in the report. A commitment had been made to hold a special Cabinet meeting before the end of the school term, next week, to facilitate parent’s attendance at this meeting.

The report on School Place Planning was also deferred to the planned special Cabinet meeting as it related to   the report on the expansion of Belmont Infant and Junior School and similarly there was a need to consider issues raised by local stakeholders following publication of the report.

 The report on Essential User Permits would be considered by Cabinet in the Autumn.

The Chair will consider the admission of any late items of Urgent Business. (Late items of Urgent Business will be considered under the agenda item where they appear. New items of Urgent Business will be dealt with under Item 27 below. New items of exempt business will be dealt with at Item 39 below).

 There were no items of urgent items of  business to consider.

A Member with a personal interest in a matter who attends a meeting of the authority at which the matter is considered must disclose to that meeting the existence and nature of that interest at the commencement of that consideration, or when the interest becomes apparent.

A Member with a personal interest in a matter also has a prejudicial interest in that matter if the interest is one which a member of the public with knowledge of the relevant facts would reasonably regard as so significant that it is likely to prejudice the Member's judgment of the public interest and if this interest affects their financial position or the financial position of a person or body as described in paragraph 8 of the Code of Conduct and/or if it relates to the determining of any approval, consent, license, permission or registration in relation to them or any person or body described in paragraph 8 of the Code of Conduct.

There were no declarations of interest made.

To confirm and sign the minutes of the meeting held on 12 June 2012 as a correct record.

RESOLVED:

That the minutes of the meeting held on 12 Jun 2012 be confirmed as a correct record.

To consider any requests received in accordance with Standing Orders.

Two deputations put forward in respect of Item 16: Proposals to Expand Belmont Infant School and Belmont Junior School were deferred for consideration at the planned special Cabinet meeting.

(Report of the Director of Public Health to be introduced by the Cabinet Member for Health and Adult Services) To approve the proposed response to the Overview and Scrutiny Review of Men’s Health.

Cabinet considered a report that set out the proposed response to the Scrutiny Review of Men’s Health that was received by Cabinet on 12 June 2012.

The Cabinet Member for Health and Adult Services commended the review which had provided pertinent information useful to the delivery of outcome two, of the Health and Wellbeing strategy, on reducing the life expectancy gap.

In relation to recommendation 13, the Cabinet Member for Housing sought an understanding of the latest position in regards to the performance appraisal of GP practices .The Director of Public Health agreed to provide this information to the Cabinet Member following the meeting.

Recommendation 2, essentially involved providing male champions at surgeries to encourage men to seek earlier advice on their health problems. It was explained that there would be detailed exploration of the feasibility and cost of providing this service at surgeries which would be considered by the Care Commissioning Group.

RESOLVED:

That service response to the Scrutiny Review of Men’s Health, as detailed in the report, be approved.

(Report of the Director of Children’s Services to be introduced by the Cabinet Member for Children) To approve the proposed response to the Overview and Scrutiny Review of Children Missing from Care and from Home.

Cabinet considered a report that set out the proposed response to the Scrutiny Review of Children Missing from Care and from Home that was received by Cabinet on 12 June 2012.

 The Cabinet Member for Children welcomed this report which set out how the recommendations from the scrutiny review would be put into place.  The only modification was in relation to the arrangements for the independent return home interviews for young people.  There would be further discussion with partners about who could most appropriately take these meetings forward with a child/young person.

RESOLVED:

That service response to the Scrutiny Review of Children Missing from Care and from Home, as detailed in the report, be approved.

(Report of the Assistant Director Finance to be introduced by the Cabinet Member for Finance and Carbon Reduction). To set out the strategic financial issues for the three year period to 2015/16 and to propose a process for setting the Council’s 2013/14 Budget and Medium Term Financial Strategy to 2015/16.

Cabinet considered a report that set out the financial issues for the three year period to 2015/16 and the proposed process for setting the Council’s 2013/14 Budget and Medium Term Financial Plan (MTFP).  The report also drew member’s attention to further anticipated   cuts in government funding in years 2015/16 and 2016/17 which local authorities would also have to contend with and make plans for.

The Cabinet noted that the closing date for applications to the One Borough One Future fund was Friday July 13^th. There had been positive and significant interest in the scheme which had attracted a considerable number of applications. These would now begin to be analysed and processed in the coming weeks.

RESOLVED:

1. That the forecasts and changes to the funding context set out in the report be noted.

2. That Directors should identify draft proposals to save £12.5m in both 2013/14 and 2014/15 to deliver a balanced MTFP for consideration by Cabinet on 13 November 2012.

3. That the draft process, as set out in the report and the timescales detailed in Section 10 of the report, be endorsed.

4. That the potential for further real term cuts in funding of 8.2% and 6.2% in 2015/16 and 2016/17 respectively, equating to an estimated further reduction of £11.6m in government support be noted.

(Report of Assistant Chief Executive to be introduced by the Cabinet Member for Finance and Carbon Reduction) To agree consultation proposals with respect to the new Council Tax Benefit Scheme for consultation with the GLA and subsequently residents.

Cabinet considered a report that set out what the Government’s proposals with regard to the transfer of Council Tax support to local authorities from 2013/14 would mean for Haringey and the proposals to mitigate its financial impact.

It was noted that the Government was abolishing Council Tax Benefit (CTB) and requiring local authorities to establish their own systems to rebate Council Tax. This change was coupled with a 10% reduction in the level of funding being given to local authorities for this purpose, which was justified on the basis that the level of claimants would fall; however, in Haringey over the last three years there had actually been an 11% increase in the number of claimants and this trend was expected to continue.  A further factor, that the local scheme would need to accommodate, was the exemption of pensioners from the scheme as the associated funding had also been equally reduced. The factors above culminated in an expected reduction of council tax funding between 18% and 22% and Cabinet noted the projected financial loss to the council as a result of this.

The Cabinet Member for Finance and Carbon Reduction continued to draw Member’s attention to likely impact of the welfare reforms and reductions in housing allowance to families in the borough.

 In response to a question about contingency funds allocated  to respond to the anticipated reduction in Council Tax Benefit subsidy set out in the Medium Term Financial  Plan  in February 2012, it was pointed out that  the legislation on welfare reforms  had  not been passed at this time and  therefore it had  not been possible to fully  calculate the  expected budget pressure. The contingency amount of £4m, related to expected decrease in council tax collection rates.

It was noted that the new scheme would need to accommodate the reduction in funding and must be approved by 31 January 2012 to come into affect by 1 April 2013.

RESOLVED:

1) That the following proposals for consultation with the GLA be approved:

a)      That the Council look to adopt a scheme that would reduce CTB payments for all claimants in line with the reduction in Government grant. In real terms, this will mean a reduction of benefit payments of between 18% and 22%.

b)      As a consequence, that CTB rules are changed to mitigate the financial loss to the Council as follows: (these are listed in Appendix A)

·        Calculate Council Tax reduction allowing savings and investments up to £10k

·        Council Tax reduction not granted if less that £1 per week

2) That it be noted that following consultation with the GLA on the proposals set out above and having considered the GLA’s response:

a)      A draft CTB reduction scheme will be published and consultation on that scheme would be carried out with impacted groups

b)      That the findings of the consultation and an equalities impact assessment would inform the final scheme which will be put to Members to consider at full Council in January 2013.

3) That it be agreed  ...  view the full minutes text for item 193.

(Report of the Director of Place and Sustainability to be introduced by the Cabinet Member for the Environment) To consider proposals with respect to the Essential Service Permits Scheme.

This item was withdrawn from the agenda.

(Report of the Director of Place and Sustainability to be introduced by the Cabinet Member for Economic Regeneration and Social Inclusion). To provide an update on progress with respect to Haringey’s Community Infrastructure Levy.

Cabinet considered a report that provided an update on progress in preparing for the introduction of Haringey’s Community Infrastructure Levy (CIL).

It was noted that the CIL Regulations 2010 allowed local authorities and the Greater London Council (GLA) to introduce a CILs on new net floor areas comprising 100msq or more of new internal floor space to contribute towards any new infrastructure required as a result of the development. CIL would replace the s106 tariff, although the s106 tariff would continue to be applicable for over ten units of housing and anything which was site specific. 

The report set out the proposed preliminary charging schedules for consultation which had been compiled following research and a viability study. 

RESOLVED:

1. That consultation should proceed between July and September 2012 on the Preliminary Charging Schedule for Haringey’s CIL based on the following rates for residential development:

2. That a nil rate be charged on smaller retail, office and industrial development to reflect the paucity of such development currently coming forward in Haringey and its tenuous viability in the current economic climate. A rate of £95 per square metre is recommended for supermarkets and £25 per square metre for retail warehouses exclusive of Mayoral CIL:

3. That the responses received should be reported to the Cabinet Member for Economic Regeneration and Social Inclusion prior to revising the schedule as appropriate and proceeding to consultation on the Draft Consultation Schedule for a statutory period of four weeks in November and December 2012.

4. That a report should be brought back to Cabinet in February 2013 on the feedback received as a result of the second round of consultation and recommending a final submission draft Charging Schedule for an independent examination.

(Report of the Director of Place and Sustainability to be introduced by the Cabinet Member for Economic Development and Social Inclusion) The report seeks authority for Site A, situated at Lymington Avenue, Wood Green, to be appropriated for planning purposes in order to enable the site to be redeveloped in accordance with the Council’s regeneration objectives.

Cabinet considered a report that sought authority for the appropriation of Site A Lymington Avenue, Wood Green, N22, comprising of 1-6 Noel Park Road, N22 and 11-25 Lymington Avenue, N22, for planning purposes to enable the site to be redeveloped in accordance with the Council’s regeneration objectives for the area.

RESOLVED:

That the appropriation of Site A Lymington Avenue, Wood Green, N22 (the site) for planning purposes, under Section S.122 of the Local Government Act 1972 as set out in the appended plan no. 0342u, be approved.

(Report of the Director of Place and Sustainability to be introduced by the Cabinet Member for Economic Regeneration and Social Inclusion) The report seeks Cabinet approval to go out to public consultation on draft Planning Policy Guidance with respect to Myddleton Road Shopping Centre.

Cabinet considered a report that sought approval to go out to public consultation on the draft ‘Myddleton Road Local Shopping Centre – Planning Policy Guidance Note’.

 This document set out the planning policies in relation to Myddleton Road and would be essential in guiding the: design, conversion and improvement of the shops and properties in this shopping parade.  Cabinet members commended the guidance which was well written and they advocated a similar approach is undertaken in other conservation areas and small regeneration schemes.

RESOLVED

1. That the draft ‘Myddleton Road Local Shopping Centre – Planning Policy Guidance Note’ as set out in Appendix 1 of the report be approved for public consultation.

2. That the utilisation of the draft Planning Policy Guidance Note as an interim guide for planning and regeneration decisions on all planning applications prior to its full adoption be approved.

(Report of the Director of Adult and Housing Services to be introduced by the Cabinet for Housing) To agree the Housing Related Support Commissioning Plan 2012-15 and the strategic priorities contained within it as the basis for commissioning.

Cabinet considered a report that presented the Housing Related Commissioning Plan 2012-2015.

Housing Related support provided much needed services for vulnerable people in Haringey, enabling them to live independently as far as possible in their community.  The   savings required to be achieved by the Housing related support service (previously Supporting People programme)   provided the opportunity to look at the service provision as a whole and develop a commissioning plan that included priorities on assisting independent living, targeting services to those who required it most, and  improving intervention to prevent homelessness. As 25% of the budget was spent on Older people there was consultation with these users, through the Older People’s Champion, and Cabinet heard about their requirements of the commissioning plan.

RESOLVED:

1. That the Housing Related Support Commissioning Plan 2012-2015 and the strategic priorities set out in it as the basis of commissioning be approved.

2. That the findings of the HRS Needs Assessment and the outcome of the Equalities Impact Assessment, set out in Appendix 2 of the report, be noted.

3. That the work being pursued in relation to the re-commissioning of the Council’s older people’s support service, as set out in section 6.15-6.22 of the report, and agree to proceed to consultation on this.

4. That the approach to managing the Housing Related Support programme, as set out in section 6.26 of the report, be endorsed.

(Report of the Director of Children’s Services to be introduced by the Cabinet Member for Children) To provide an overview of demand for pupil places in Haringey’s Primary, Secondary, Special schools and post sixteen settings and an update on the actions being take to ensure adequate places and robust planning are in place to meet demand for mainstream and special school and post sixteen places across the Borough.

This report was withdrawn from the Cabinet Agenda and would be considered at a planned special Cabinet meeting.

(Report of the Director of Children’s Services to be introduced by the Cabinet Member for Children) To approve proposals to expand Belmont Infant and Belmont Junior Schools.

This report was withdrawn from the agenda and would be considered at a planned special Cabinet meeting.

(Report of the Assistant Chief Executive to be introduced by the Cabinet Member for Finance and Carbon Reduction) To award a contract for the Council’s Out of Hours Telephone Service.

The current Out of Hour’s service contract was due to expire on 30^th September 2012 Haringey. This service enabled Haringey residents to have out of hours contact with Children’s Safeguarding service, Adult Social Services and allowed reporting of major emergencies, dangerous structures and Highways emergencies.  Haringey participated in a Pan London Out of Hours and Optional Daytime Customer call handling service with other boroughs.  The Council was required to sign an access Agreement under this Framework Agreement to allow the new contract to commence on the 1^st of October.

Exempt information pertaining to the report was considered under Item 29 below.

RESOLVED

That a call-off contract under the Out of Hours and Optional Daytime Customer Call Handling Service Framework Agreement be awarded.

(Report of the Director of Children’s Services to be introduced by the Cabinet Member for Children) To award the contract for the Provision of Fast Track Mental Health Screening and Assessment Service for Looked After Children.

 The Cabinet were asked to agree an award of contract for the provision of Fast Track Mental Health Screening and Assessment service for Looked after Children.  The Cabinet Member for Children advised that this was a necessary and valuable service to help children and young people with emerging or low level mental health issues. The post tender clarification delivered the best available provision; also taking into account the declining numbers of looked after children.

RESOLVED:

1. That the procurement process and award of contract to the successful Tenderer listed in Part B (exempt information)attached to this report in accordance with the Contract Standing order (CSO)9.7.1(d) be approved.

2. That the contract  be awarded for a period of three years commencing from 3^rd September 2012 to 2^nd September 2015 with an option to extend for a further period of up to 2 years.

(Report of the Director of Adult and Housing Services to be introduced by the Cabinet Member for Housing). The report seeks approval to award the contract in principal for the lift modernisation work at addresses set out above.

Cabinet were asked to agree to award a contract, in principle, for required lift modernisation works at the above listed council owned housing blocks.

RESOLVED

1. That an  in principle contract award of contract  for the above project as allowed under Contract Standing Order (CSO) 9.071(a) and (d) be approved.  This was based on the lowest tender received from the contractor set out in Appendix 2.1

2. That the total estimated cost excluding fees as detailed in paragraph 2.1 of Appendix A be approved.

3. That the finalisation of the award be delegated to the Director of Adult and Housing Services , Mun Thong Phung after the expiry of the Section 20 consultation.

(Report of the Director of Adult and Housing Services to be introduced by the Cabinet Member for Housing). The report seeks approval to award the contract in principal for the lift modernisation work at addresses set out above.

Cabinet were asked to agree to award a contract in principle for required lift modernisation works at the above listed council owned housing blocks.

RESOLVED

1. That the contract for the above project be awarded to the contractor(listed in the exempt appendix), as allowed under Contract Standing Order(CSO)9.07.1(d)(a) based on the lowest tender received.

2. That the total cost including fees as detailed in paragraph 3.1 of appendix A be noted.

(Report of the Director of Adult and Housing Services to be introduced by the Cabinet Member for Housing). The report seeks approval to award the contract in principal for the lift modernisation work at addresses set out above.

Cabinet were asked to agree to award a contract in principle for required lift modernisation works at the above listed council owned housing blocks.

RESOLVED

1. That an in principle award of contract for the above project be approved, as allowed under Contract Standing Order(CSO)9.07.1(d) and (a) , based on the lowest tender received from the contractor set out in appendix 2.1.

2. That the total estimated cost excluding fees as detailed in paragraph 2.1 of appendix A be approved.

3. That the finalisation of the award be delegated to the Director of Adult and Housing Services, Mun Thong Phung after completion of the section 20 notice.

(Report of the Director of Adult and Housing Services to be introduced by the Cabinet Member for Housing). The report seeks approval to award the contract in principal for the lift modernisation work at addresses set out above.

Cabinet were asked to agree to award a contract in principle for required lift modernisation works at the above listed council owned housing blocks.

RESOLVED

1. That the award of contract for the above project, as allowed under Contract Standing Order (CSO) 9.07.1(d) (a) based on the lowest priced tender received.

2. That the total cost including fees as detailed in Para3.1 of Appendix A be noted.

To note the minutes of the following:

Cabinet Member Signing – 20 June 2012

RESOLVED

That the minutes of the following meeting be noted:

Cabinet Member signing  - 20 June 2012

(Report of the Assistant Chief Executive): To inform the Cabinet of delegated decisions and significant actions taken since the last Cabinet meeting on 12 June 2012.

Cabinet received a report that detailed the delegated decisions and significant actions taken by directors since the previous Cabinet meeting.

RESOLVED

That the report be noted.

To consider any items admitted at Item 2 above.

There were no new items of urgent business.

Note from the Head of Local Democracy and Member Services

Items 28, 29, 30, 31, 32, 33, 34 and 35, allow for the consideration of exempt information in relation to Items 4, 12, 17, 18, 19, 20, 21 and 22, respectively, which appear earlier in the agenda.  

RESOLVED:

That the press and public be excluded from the remainder of the meeting as the items below contain exempt information, as defined

That as the following items contained information classified as exempt under Schedule 12A of the Local Government Act 1972 as amended,  which related to the amount of expenditure proposed to be incurred by the Local Authority and information relating to the financial and business affairs of individuals, the press and public should be excluded for the remainder of the meeting.

(Report of the Director of Place and Sustainability to be introduced by the Cabinet Member for Economic Development and Social Inclusion) To consider a report with regard to the purchase of two properties in Tottenham High Road to assist in the regeneration of North Tottenham.

Details of this are set out in the exempt minutes of the meeting.

To confirm the exempt minutes of the Cabinet meeting held on 12 June 2012 as a correct record.

RESOLVED

That the exempt minutes of the 12^th June Cabinet meeting be approved.

To consider exempt information pertaining to Item 17 above.

Cabinet considered exempt information contained in Item 17 above.

Details of this are set out in the exempt minutes of the meeting.

To consider exempt information pertaining to Item 18 above.

Cabinet considered exempt information contained in Item 18 above.

Details of this are set out in the exempt minutes of the meeting.

To consider exempt information pertaining to Item 19 above.

Cabinet considered exempt information contained in Item 19 above.

Details of this are set out in the exempt minutes of the meeting.

To consider exempt information pertaining to Item 20 above.

Cabinet considered exempt information contained in Item 20 above.

Details of this are set out in the exempt minutes of the meeting.

To consider exempt information pertaining to Item 21 above.

Cabinet considered exempt information contained in Item 21 above.

Details of this are set out in the exempt minutes of the meeting.

To consider exempt information pertaining to Item 22 above.

Cabinet considered exempt information contained in Item 22 above.

Details of this are set out in the exempt minutes of the meeting.

(Report of the Assistant Chief Executive) To note urgent actions taken in consideration with Cabinet Members.

Cabinet received a report that detailed urgent decisions taken by Directors in consultation with Cabinet Members since the previous Cabinet meeting.

RESOLVED

That the report be noted.

To consider any items admitted at Item 2 above.

There were no new items of urgent business.

To consider exempt supplementary information with respect to agenda Item 16 above.

This report was withdrawn and not considered.