Agenda and minutes

Venue: MS Teams

Contact: Ayshe Simsek, Democratic Services & Scrutiny Manager 

Note: Webcast: use the link on the agenda front sheet or paste https://teams.microsoft.com/l/meetup-join/19%3ameeting_NjYyYmM4NzUtYzJiYi00ZGM4LWIzZjAtZDE1MjhjMWExMGY4%40thread.v2/0?context=%7b%22Tid%22%3a%226ddfa760-8cd5-44a8-8e48-d8ca487731c3%22%2c%22Oid%22%3a%2223a26c29-9165-4501-876b-873e129c6319%22%2c%22IsBroadcastMeeting%22%3atrue%7d&btype=a&role=a 

Items
No. Item

484.

FILMING AT MEETINGS

Please note that this meeting will be recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method. Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on. 

 

By entering the meeting, you are consenting to being filmed and to the possible use of those images and sound recordings

Minutes:

The Leader informed all present that the meeting was to be streamed live on the Council’s website.

485.

Apologies

To receive any apologies for absence.

Minutes:

Councillor White informed the Leader that he would need to leave the meeting at 7pm to attend another meeting of the Council that he was a Member of, and would return to the Cabinet meeting as soon as he could.

486.

Urgent Business

The Chair will consider the admission of any late items of Urgent Business. (Late items of Urgent Business will be considered under the agenda item where they appear. New items of Urgent Business will be dealt with under Item 22 below. New items of exempt business will be dealt with at Item 32 below).

Minutes:

None.

487.

Declarations of Interest

A Member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:

 

(i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and

(ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room.

 

A Member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.

 

Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct.

Minutes:

In relation to item 14, both Councillors Bull and Chandwani advised that they were Haringey leaseholders however, as the decision did not relate to either of their home addresses it would not prevent them taking part in the decision.

488.

Notice of Intention to Conduct Business in Private, any Representations Received and the Response to any such Representations

On occasions part of the Cabinet meeting will be held in private and will not be open to the public if an item is being considered that is likely to lead to the disclosure of exempt or confidential information. In accordance with the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 (the “Regulations”), members of the public can make representations about why that part of the meeting should be open to the public.

 

This agenda contains exempt items as set out at Item [23] : Exclusion of the Press and Public.  No representations with regard to these have been received.

 

This is the formal 5 clear day notice under the Regulations to confirm that this Cabinet meeting will be partly held in private for the reasons set out in this Agenda.

 

 

Minutes:

None received.

489.

Matters Referred to Cabinet by the Overview and Scrutiny Committee

Minutes:

None received.

 

The Chair varied the order of the agenda to consider agenda items 11 and 13 to allow Councillor White to step out of the Cabinet meeting at 7pm.

490.

Extension of the Ohms Managed Service pdf icon PDF 257 KB

[Report of the Director for Customers, Transformation and Resources.  To be introduced by the Cabinet Member for Planning and Corporate Services]

 

Due to staff shortages due to the covid new variant, go live has been delayed on the implementation of the NPS Housing application which replaces OHMs. Lack of resource and staff training is the main issue. We are requesting an extension of up to 6 months although not all should be used.

Minutes:

The Cabinet Member for Planning and Corporate Services introduced the report which sought approval of an extension for up to six months of the Council’s contract with Northgate Public Services (UK) Ltd (NPS) for the provision of the Opening Housing Management System (OHMS) Managed Service, which was due to expire on 31 March 2021.  The Cabinet Member explained that the extension to the contract was necessary to ensure continuity of service while a replacement housing management system was implemented and ready to use.  The new system was due to be in place by March 2021 but had been delayed to due Covid and it was now expected to be in place by April/May 2021.

 

RESOLVED to

 

1.         Approve, in accordance with Contract Standing Order (CSO) 10.02.1(b), an extension of the contract with Northgate Public Services (UK) Ltd for the provision of the legacy OHMS Managed Service for a period of up to a further 6 months until 30/9/21, at an additional cost £130,426.20 for the maximum 6 month period and an overall cost for the full life of the contract of £629,864.28.

 

Reasons for decision

A decision is required to agree the extension of this service as the Council requires a functioning Housing Management IT solution until the new NPS Housing Management solution goes live, after the implementation and migration phases, sometime between April and June 2021.  The final go live date depends  on having a fully tested system and staff trained to use it.  The extension is being sought for an additional 3 months to September as a contingency in case the project is affected by the emergence of any further Covid-19 variants or increased infection rates within staff either in the Council or supplier.

 

Alternative options considered

No other option was considered as the OHMS system is proprietary to NPS and no other provider can offer a managed service or provide maintenance of the software solution.

 

A new solution has already been procured via an open tender and a contract was awarded by Cabinet in June 2019.

 

The proposed contract extension is to support the current service until the new solution goes live.

491.

Microsoft Enterprise Agreement pdf icon PDF 345 KB

[Report of the Director for Customers, Transformation and Resources.  To be introduced by the Cabinet Member for Planning and Corporate Services]

 

Award contract for the provision of Microsoft software.  Haringey relies on Microsoft as its main enterprise solution for desktop software - particularly spreadsheet, word, email processing, presentation, publishing, remote connections, video conferencing, document storage, operating system and internet browsing.

Minutes:

The Cabinet Member for Planning and Corporate Services introduced the report which sought approval for the award of a contract for the provision of the Council’s Microsoft (MS) licence subscriptions, through a MS Enterprise Agreement, to a MS Licensing Solution Partner (LSP) for a 4 year term from 01/05/2021 to 30/04/2025.  The Cabinet Member advised that there was a price increase associated with the award which was explained by the supplier as being associated with exchange fluctuations and a cost of living increase. The prices only change every three years and so reflect cost changes over that period. Theprices that the Council were paying were the lowest available in the public sector as the Council was entitled to the British Government deal on contact prices, as negotiated by Crown Commercial Services, with Microsoft.

 

In response to a question from Councillor Cawley-Harrison, the Cabinet Member advised that there were no plans currently to move to any other provider, not least because any potential savings from a different provider would far outweigh the cost and inconvenience of switching from the current provider.

 

Further to considering exempt information at item 25, 

 

RESOLVED to

 

1.         Approve the contract award to the supplier identified within the exempt report (paragraph 1) for a MS Licensing Solution Partner, for the provision of MS license subscriptions, for Haringey Council and Homes for Haringey, for a term of 4-years from 01/05/2021 to 30/04/2025, at a contract value of up to £4,500,000.00. 

 

2.         Note that a further report would be brought to Cabinet with a business case and funding for the approval of additional functionality licenses MS 365 E5 referred to in Paragraphs 6.13. to 6.15. of this report.

 

Reasons for decision

 

Haringey Council and Homes for Haringey’s current MS Enterprise Agreement contract, for the provision of all MS software and technology subscriptions, expires on 30/04/2021, with no option to extend. Without a new contract in place, the council will no longer be able to use any of its MS subscriptions to deliver essential services within the borough.

 

MS products and services affected should a new contract not be awarded.

 

·           MS Servers, Active Directory, Windows 10 Laptops (including remote working), MS Office Applications, Office 0365 (Outlook, One Note, Teams, Collaboration, SharePoint, Security), email on mobile phones, hosting of any application or database system

 

·           Build and security patch management

 

·           External services provided to the council

 

MS software is in strategic alignment to the Council’s Digital Roadmap and is a key enabler in delivering essential services to our citizens. Operating without a MS Enterprise Agreement in place would be unmanageable as the council requires active subscriptions to use all applications and services listed above, as well as ensuring all MS products are licensed in a compliant and legal way.

 

Alternative options considered

 

No action – Do not award a contract and allow the existing service to end (do not re-commission). Not an option as the council would no longer be able to deliver essential services to our citizens and be non-compliant  ...  view the full minutes text for item 491.

492.

Deputations/Petitions/Questions

To consider any requests received in accordance with Standing Orders.

Minutes:

Mr Oliveri spoke on behalf of the Tottenham Business group and on behalf  of businesses in Peacock Industrial Estate in Tottenham N17. He felt that this decision on High Road West was an opportunity  for the Council and its partners to fully hear the voice of the traders and demonstrate respect to the businesses in their role as landowners. The traders wanted to reiterate that they had rights as business owners and they felt that they had been constantly disregarded and conveyed the predicament that they had been placed in with the regeneration of the High Road West area which, in their view, was placing pressure and uncertainty in the area.

 

They referred to the Council’s messaging on the High Road West regeneration proposals and the timing of this and questioned the benefits of the regeneration  to be realised.  They referred to recent correspondence between the Council and businesses in the area and contended that 70 to 80% of businesses in the development plans, were excluded and referred to the existing potential for local community wealth building activities, such as local jobs and training opportunities. They questioned the strategy of the Council in seeking regeneration for the area and felt that there were already businesses in place to provide for this.

 

Mr Oliveri spoke about the wider contribution of businesses in the Peacock Estate to essential services needed in the pandemic crisis.  They were able to provide support as they had long term  established relationships and experience in the local area. The businesses would continue to defend their rights as owners of freehold properties and would maintain this position, contributing to a successful area.

 

The Cabinet Member for Growth and Local Investment commented that the Council were committed to working with local businesses to establish their individual needs and to find a relocation solution which works for them and to keep as many businesses in High Road West and the surrounding area. There was a genuine commitment to finding solutions for each business based on their individual needs and preferences. The Cabinet Member would look into the concerns expressed on engagement and consider this further with officer colleagues. The Cabinet Member highlighted that the pandemic had caused difficulties with engagement and spoke about the hosting of online business events in the coming days and hoped the deputation and business colleagues in the Peacock Industrial Estate could attend and engage on the plans for the High Road West scheme.

 

In response to a question on ways of engaging with businesses, the deputation expressed that essentially the businesses were happy with their existing freehold properties and the locations were key part of the businesses. This point had been made to the Council over many years and the businesses felt that they were not being listened to in this regard.

 

The Leader of the Council allowed Cllr Gordon, Chair of the Housing and Regeneration Scrutiny Panel to put forward a question relating to alternative locations offered to the Peacock Industrial Estate. The deputation  ...  view the full minutes text for item 492.

493.

High Road West - conditional approval of GLA funding pdf icon PDF 546 KB

[Report of the Director of Housing, Regeneration and Planning. To be introduced by the Cabinet Member for Finance and Strategic Regeneration.]

 

Cabinet is asked to approve recommendations to progress the next steps of the High Road West Scheme, including entering into funding contracts with the GLA, entering into a loan agreement and updating contractual arrangements. The report also seeks approval for the Council to acquire social rented properties. Delegations will be sought to progress the scheme relating to finalising commercial terms and legal arrangements. Approvals will also be sought to update previous delegations.

Additional documents:

Minutes:

The Cabinet Member for Finance and Strategic Regeneration introduced the report which sought approval of a GLA funding package, which totalled £91,512,000 and consisted of £70,312,000 of Affordable Housing Grant and £21,200,000 of Mayor’s Land Fund. This funding was required to start the delivery of the first phases of the High Road West Scheme and the delivery of the 500 social rented homes.

 

This report further sought approval for the Council to acquire the additional social rented homes the Scheme will deliver, which would allow the Council to meet a long-held ambition, expressed by residents, that these homes, like the 145 replacement homes already secured under the Development Agreement, are owned and managed by the Council.

 

In addition, the report sought approvals with regards to the contractual arrangements required as a result of the decisions being made in the report that would permit the Council to deliver the Scheme in the event of a supportive ballot. The report also recommended updating an existing delegated authority regarding the level of spend on acquisition of properties required to deliver the Scheme, in accordance with the land assembly budget in the Capital programme agreed by Council in March 2021.

 

The Cabinet Member continued to outline the opportunity the scheme provided in supporting the Council’s objective of equality, regardless of background, providing increased affordable housing from 145 homes to 500, access to training, employment, community living, with increased green spaces.

 

The Cabinet Member responded to questions from Councillors Chandwani, Gordon, Brabazon, Cawley-Harrison and Amin:

 

-           Improvements to the scheme over the last 3 years included: the increased number of social rented homes from 145 to 500, changes to the commercial space and location of jobs, added improvements to the  park and new public square and options in relation to the location of the Library and Learning Centre.

 

-           The 297 homes on the Love Lane Estate referred to, included a number of leasehold properties and so they were not all Council homes.  There was a reduction from 212 existing Council homes to 145 new Council homes in the original proposals for High Road West. The GLA funding will ensure the Council can increase the number of Council homes delivered by the scheme from 145 to 500.

 

-           The Council and Lendlease recognised the importance of tackling climate change. Lendlease had set targets in aligning with the 1.5 Paris targets and aimed for net zero carbon by 2025.The Council did not have the figures on the carbon emissions to be released in the demolition of the Love Lane Estate, at this stage of the scheme, and were working towards compiling this information.

 

-           The new council owned social homes would meet the Housing Strategy mix, there would be 55 one bedroom properties, 225 two bedroom properties, 165 three bedroom homes, and 55 four bedroom homes.

 

-           Responding to further questions on secure tenancies and why the residents in temporary accommodation were not having the security of secure tenancies offered ahead of the ballot, it  ...  view the full minutes text for item 493.

494.

Tottenham Future High Streets Fund Grant Agreement pdf icon PDF 339 KB

[Report of the Director for Housing, Regeneration and Planning.  To be introduced by the Cabinet Member for Finance and Strategic Regeneration]

 

This report seeks Cabinet approval to accept a grant offer from the MHCLG under the Future High Streets Fund Programme and to subsequently enter into a grant agreement with MHCLG until March 2024.

Additional documents:

Minutes:

The Cabinet Member for Finance and Strategic Regeneration introduced the report which sought approval to accept an offer of £10,019,646 capital grant from the Ministry for Housing, Communities and Local Growth’s (MHCLG) Future High Streets Fund (FHSF) Programme, and to subsequently enter into a Memorandum of Understanding with MHCLG.  The Cabinet Member referred on the introduction of the Strategy for Tottenham High Road (2019-29) to Cabinet two years ago which highlighted the pressure to adapt for a digital age and for the Council to intervene in order to future proof town centres and reflected on the context of this last year and the relevance of the strategy at this current time.

 

The Cabinet Member responded to questions from Councillors Brabazon, Cawley-Harrison, Gordon and Hakata (via Councillor Brabazon):

-           Further information could be provided on the amended business case once stakeholders had engaged with officers.

-           A written response would be provided to provide information in relation to who the external co-funders were and the level of funding received.

-           Gourley Triangle was at very early planning stages and had been identified as a site for change.  There were a significant number of leaseholder interests, and any potential acquisitions would remain confidential until further assessments were made.  It had always been part of the overall high road strategy.  It would not be possible to provide a lot of detail on the plans for Gourley Triangle until preliminary discussions had taken place with relevant stakeholders.

-           All remodelling plans would be carried out in conjunction with residents and businesses.

 

The Leader added that when ideas and proposals were developed, Members would be kept up to date via briefings to ensure that they were engaged in the process.

 

RESOLVED to

 

1.         Approve the receipt of a FHSF grant of £10,019,646 from MHCLG to deliver the Tottenham High Road FHSF programme.

 

2.         Provide Delegated Authority to the Director of Housing, Regeneration and Planning, after consultation with the Director of Finance and the Cabinet Member for Strategic Finance and Regeneration, to enter a Memorandum of Understanding with MHCLG for the funding.

 

Reasons for decision

 

In February 2019, Cabinet adopted the ‘Strategy for Tottenham High Road 2019-2029’ (‘The Strategy) to guide the next stages of investments. It identifies a series of visions, aims and objectives for the High Road and its town centres, and outlines a range of projects and interventions to respond to the needs of all sectors of the local community, helping to transform the High Road. The Council believes it has a key role to play – working with local partners – to provide stewardship of the High Road as it goes through a period of change. Support from central government is a major opportunity for the issues Tottenham faces to be supported strategically by addressing the entrenched challenges the area faces.

 

The Strategy is the guiding framework from the Council’s perspective that defines the issues and proposed responses. The Strategy’s aim is to provide clear direction of growth, investment in  ...  view the full minutes text for item 494.

495.

Briefing Note providing information regarding the award of the Construction works for Canning Crescent Refurbishment Works pdf icon PDF 240 KB

[Report of the Director of Adults and Health.  To be introduced by the Cabinet Member for Adults and Health]

 

Briefing Note for the award of a Main Contractor under CSO 16.02, (Delegated Authority by Leader/Lead Member), for the refurbishment of Canning Crescent (RIBA Stages 5-6) to relocate the existing Clarendon Road Recovery College and provision of temporary supported crisis and respite units.

Minutes:

The Cabinet Member for Adults and Health introduced the report which provided an update on the progress of the scheme to bring together a range of mental health services in a single approach at the Canning Crescent Centre, in partnership with the NHS and local voluntary sector.  The proposal entailed the full refurbishment of the building to create a number of self-contained short stay rooms for crisis and respite, a recovery college, a café and an evening and weekends crisis centre.  The Cabinet Member advised that a Leader’s Signing was due to take place on 30 March 2021 for the award of the construction contract.

 

In response to a question from Councillor Cawley-Harrison, the Cabinet Member agreed to provide a written note summarising the options which were not pursued.

 

RESOLVED to note the progress of the scheme.

 

Reasons for decision

No decision required.

 

Alternative options considered

Not applicable.

496.

Energiesprong retrofit pilot project progression pdf icon PDF 5 MB

[Report of the Director for Housing, Regeneration and Planning.  To be introduced by the Cabinet Member for Housing and Estate Renewal]

 

The Council has been successful in securing £1.6m of funding from BEIS to undertake an Energiesprong pilot.   This report asks Cabinet to accept the funding and confirm that we will proceed with the project.

Minutes:

The Cabinet Member for Housing and Estate Renewal introduced the report which sought approval to undertake an Energiesprong pilot project on 51 Council-owned and tenanted properties on the Orlit properties (Tunnel Gardens) or White Hart Lane ward (centred around Rivulet Road and/or sheltered accommodation bungalows) or Coldfall Estate (near Hill Road), and to accept the Business, Energy and Industrial Strategy (BEIS) funding to deliver the pilot.  The pilot aimed to retrofit homes to be net zero energy.

 

The Cabinet Member and Joe Baker, Head of Carbon Management, responded to questions from Councillors Bull and Cawley-Harrison:

-           The criteria for assessing properties was set out at paragraph 6.6 of the report.

-           Officers would confirm with Homes for Haringey on whether there were any sheltered accommodation bungalows on Rivulet Road.

-           The level of Comfort Charge was yet to be decided.

-           The installations were designed to prevent air circulation issues and damp, however, the properties would be monitored to ensure that these issues did not occur.

-           The service was working with the GLA on how the scheme could be rolled out for leasholders.

 

RESOLVED to

 

1.         Approve the undertaking of an Energiesprong pilot project on Option A, the Orlit tenanted properties on Blake Road, Durnsford Road, Tunnel Gardens and Park Grove N11.  Or, in the event that structural surveys identify substantial remedial works are required, to undertake the pilot project on Option B, 51 tenanted properties located in White Hart Lane Ward (centered around Rivulet Road and/or sheltered accommodation bungalows) or Option C 51 tenanted properties on the Coldfall Estate (around Hill Road).

 

2.         Note that the decision on which option proceeds as the pilot project will be made by the Director of Housing, Regeneration and Planning in consultation with the Cabinet Member for Housing and Estate Renewal.

 

3.         Accept £1.6m funding from the BEIS Social Housing Decarbonisation Fund (SHDF) Demonstrator to part fund this whole house retrofit project.

 

4.         Approve the procurement of a contractor through the innovation partnership procedure to be carried out with the GLA to deliver an Energiesprong pilot project on Option A, the Orlit tenanted properties on Blake Road, Durnsford Road, Tunnel Gardens and Park Grove N11.  Or, in the event that structural surveys identify substantial remedial works are required, to undertake the pilot project on Option B, 51 tenanted properties located in White Hart Lane Ward (centered around Rivulet Road and/or sheltered accommodation bungalows) or Option C 51 tenanted properties on the Coldfall Estate (around Hill Road).  The value of the contract will be less than the agreed maximum price of £4.3m and this will be funded from the £1.6m BEIS award and £2.7m from the HRA Capital.

 

5.         Agree to design and consult with tenants on the Energiesprong model and Comfort Charge.

 

6.         Note that the decision whether or not to proceed with Energiesprong pilot, including the Comfort Charge value, and implementation process will be determined by the Cabinet Member for Housing and Estate Renewal.

 

Reasons for decision

 

The  ...  view the full minutes text for item 496.

497.

Additional contract costs for the Homes for Haringey external capital investment programme for year 2 (2019/20) pdf icon PDF 554 KB

[Report of the Director for Housing, Regeneration and Planning.  To be introduced by the Cabinet Member for Housing and Estate Renewal]

 

To seek approval for additional costs to the Contract for the Homes for Haringey Major External Works programme. The contract, in 3 lots, was awarded by Cabinet on 8 Oct 2019. This report seeks authority to increase the value of these works.

Minutes:

The Cabinet Member for Housing and Estate Renewal introduced the report which sought approval for additional costs for additional works and variations under the existing building contract as approved by Cabinet in October 2019.  Since the approval of the contract further detailed surveys had been commissioned to ensure that the works being delivered aligned with the current asset and energy strategies.  This led to additional works being identified which would ensure that 1393 homes met the Decent Homes Standard.

 

The Cabinet Member and Judith Page, Executive Director for Property (Homes for Haringey), responded to questions from Councillor Cawley-Harrison:

-           There were no Council housing blocks with unsafe cladding.

-           Homes for Haringey were currently carrying out testing with manufacturers on doors to ensure that safety standards were met.  This had resulted in a delay in supplying replacement doors, but the process should be completed in the next few weeks.

 

Further to considering exempt information at item 26, 

 

RESOLVED 

 

1.      That pursuant to Contract Standing Order CSO 9.07.1(d) Cabinet approves additional costs and variations to Programme A, B and C within the Major Works year 2 project. This is set out in paragraph 6.17 of the report.

 

2.      To approve the additional professional fees of £373,965 that represents 7.55% of the contract sum. This is in line with agreed terms in the contract. These fees are highlighted in the table referenced in paragraph 6.17.

 

3.      To note that the original total contract sums for the project approved to date is £17,853,402.

 

4.      To note that the total revised contract sums for the project will be £23,180,545.

 

Reasons for decision  

           

The year 2 major works project is part of Homes for Haringey’s investment into the homes of the residents of Haringey Council to improve the living conditions across the borough and increase decency in the housing stock.

 

Cabinet agreed in February 2018 to appoint Ridge and Partners LLP as Homes for Haringey’s multidisciplinary construction related consultant. Future projects under consideration will be project managed, designed and cost managed by Homes for Haringey and Ridge.

 

The year 2 major works were approved by Cabinet in October 2019 and mobilised in January 2020.

 

Due to Covid-19, Homes for Haringey closed all non-essential works between March and July 2020.

 

Following the remobilisation, Ridge identified additional works across the programme. Homes for Haringey requested a full survey take place across the year 2 projects and the creation of a full cost report.

 

A review of the works included within the programme, showed a failure to identify all elements of the work upfront in order to achieve a holistic delivery and to complete all the works required to each property.

 

Ridge submitted the additional cost report in November 2020, identifying that a further £5m would be required to holistically deliver the year 2 project.

 

In addition to the above, Homes for Haringey carried out the annual fire risk assessments within communal areas. As a result of these, further works were identified to reduce the risk of  ...  view the full minutes text for item 497.

498.

Approval of construction contract and land appropriation at Lealand Road N15 pdf icon PDF 244 KB

[Report of the Director for Housing, Regeneration and Planning.  To be introduced by the Cabinet Member for Housing and Estate Renewal]

 

This report asks Cabinet firstly to appoint the contractor identified by a formal procurement exercise to deliver three new Council homes on vacant HRA land at Leland Road in Seven Sisters ward, and secondly to facilitate this development by agreeing to use the Council’s powers under the Local Government Act 1972 to appropriate the land for planning purposes and under the Housing and Planning Act 2016 to override any easements.

Additional documents:

Minutes:

The Cabinet Member for Housing and Estate Renewal introduced the report which sought approval to deliver three new Council homes for Council rent on Council land, consisting of two three-bedroom flats and one two-bedroom flat which was fully accessible for wheelchair users.

 

Robbie Erbmann, Assistant Director for Housing, responded to questions from Councillor Cawley-Harrison:

-           The Council had taken forward zero-carbon homes at Edith Road.

-           Designing properties to good carbon standard also provided a good standard of design and comfort.

 

Further to considering exempt information at item 27, 

 

RESOLVED to

 

1.        Approve the appointment of contractor A to undertake building works to provide a total of three Council rented homes at Lealand Road for a total contract sum of EXEMPT; and approves the client contingency sum set out in the exempt part of the report.

 

2.      Approve the appropriation of the land at Lealand Road highlighted in the red line boundary plan attached at Appendix 1 of the report from housing purposes to planning purposes under Section 122 of the Local Government Act 1972 as it is no longer required for the purpose which it is currently held, and for the purpose of carrying out development as set out in paragraphs 6.1 to 6.21 of this report.

 

3.      Approve the use of the Council’s powers under Section 203 of the Housing and Planning Act 2016 to override easements and other rights of neighbouring properties infringed upon by the Lealand Road development, under planning permission Ref: HGY/2020/2353.

 

4.      Delegate to the Director of Housing, Regeneration and Planning, after consultation with the Director of Finance and the Cabinet Member for Housing and Estate Renewal, authority to make payments of compensation as a result of any infringement arising from the development and payable as a result of recommendation 3, within the existing scheme of delegation.

 

5.      Approves the appropriation of the land at Lealand Road (edged red in the boundary plan attached at Appendix 1) from planning purposes back to housing purposes under Section 19 of the Housing Act 1985, after practical completion of the development.

 

Reasons for decisions

 

On 3 December 2019 Cabinet included the land at Lealand Road into the Council’s housing delivery programme. This scheme has subsequently been granted planning consent and is ready to progress to construction. This report therefore marks the third, and final, Member led decision to develop on this site.

 

Following a formal procurement process, a contractor has been identified to undertake these works.

 

Alternative options considered

 

It would be possible not to appoint a contractor to develop this site for the Council. However, this option was rejected as it does not support the Council’s commitment to deliver a new generation of Council homes. 

 

This opportunity was procured via a competitive tender through the Dynamic Purchasing System (DPS), using JCT Design & Build 2016 with amendments, the recommended route for a contract of this value. An alternative option would have been to do a direct appointment, but this option was rejected due to the estimated  ...  view the full minutes text for item 498.

499.

Osborne Grove Nursing Home Redevelopment – Award of Contract for Architect led Multi-Disciplinary Design Services pdf icon PDF 194 KB

[Report of the Director of Adults and Health.  To be introduced by the Cabinet Member for Adults and Health]

 

Award the contract for the Multi-Disciplinary Project Design Team to design and deliver the project to demolish the existing nursing home and create a new 70-bed nursing provision, café, day centre, 20 flats (mix of 1 and 2 beds) as well as 10 studio extra care apartments.

Minutes:

The Cabinet Member for Adults and Health introduced the report which sought approval to award a contract to provide construction related multi-disciplinary consultancy services for the development of Osborne Grove Nursing Home.  The award of the contract marked the next phase in redeveloping the site at Osborne Grove to deliver a new nursing home, including provision for older residents and dedicated end of life provision for people with a history of homelessness, as well as community facilities to enhance the Council’s offer to older residents in Haringey.

 

The Cabinet Member and Charlotte Pomery, Assistant Director for Commissioning, responded to questions from Councillor Cawley-Harrison:

-           The primary concern was for the provision of services for Haringey residents, and decisions had not been made in relation to self-funders.

-           Comparative costs of out of borough nursing home provision would be provided in writing.

 

Further to considering exempt information at item 28, 

 

RESOLVED to

 

1.         Approve an award of contract to Ingleton Wood LLP up to £2,185,257.25 (inclusive of surveys and contingency).   This is based on delivering Multi-Disciplinary Services from RIBA Stage 2 to 6. Refer to Part B of this report for exempt information.

 

Reasons for decision

 

In July 2019 Cabinet approved a scheme that included the demolition of the existing buildings on site and the construction of a 70-bed nursing home.  The minutes of this meeting included reference to the desire by Cabinet to also seek to maximise the use of the site.

 

A further feasibility study completed in March 2020 demonstrated that the land where the existing facility is provided, offered significant opportunity for development to not only meet the recognised demand for nursing care but also additional housing demand across the Borough. 

 

There is not the skills or resources available in-house to deliver these works hence the requirement to appoint an external consultant for these services. 

 

Alternative Options Considered

 

In-house – delivering the role in-house was considered, however there is currently no resource within the Council that has the capacity along with the necessary experience, qualifications, and expertise to deliver this service.

 

The Dynamic Purchasing System was chosen to invite tenders above £160k as recommended by Strategic Procurement.

 

Do nothing – The option to retain a 32-bed dual registration residential/nursing home on the site was considered but rejected, primarily because it would not increase the registered nursing capacity within the borough and because it would not address a number of fundamental design issues with the current building which prevent it functioning effectively as a nursing home and which could not be fully addressed due to structural limitations of the building.  A review of activity and demand in Haringey confirmed the need for increased nursing bed capacity in the area. There are currently 175 Haringey service users in receipt of nursing care and this figure is projected to grow to around 250 by 2022/23. On the supply side, there is only one nursing home in Haringey. It has not, therefore, been possible for local demand for nursing care to be  ...  view the full minutes text for item 499.

500.

Agreement to award of contract for Upper Tollington and Vicarage Footbridges refurbishment works following a competitive procurement process pdf icon PDF 333 KB

[Report of the Director of Environment and Neighbourhoods.  To be introduced by the Cabinet Member for Climate Change, Equalities and Leisure]

 

Agreement to award of contract for essential repair works to two footbridges along Parkland Walk, Upper Tollington Park footbridge and Vicarage (Haslemere) footbridge following competitive procurement process.

Minutes:

The Cabinet Member for Climate Change, Equalities and Leisure introduced the report which sought approval for the award by Cabinet of the Parkland Walk Bridges refurbishment works contract for the repairs to the Vicarage and Upper Tollington footbridges.

 

The Cabinet Member and Mark Stevens, Assistant Director Direct Services, responded to questions from Councillor Cawley-Harrison:

-           There had been some tree clearance along the Parkland Walk.  Where there were trees within 5 metres of the bridges, these had been cleared for the work to be carried out.  Other trees had also been removed to aid social distancing.  All works had been carried out in conjunction with the Friends of Parkland Walk, trees fficers and the biodiversity officer.

-           Part of the Parkland Walk was within the borough of Islington, where there had been a severe cut back of trees.

 

Further to considering exempt information at item 29, 

 

RESOLVED to

 

1.      Approve, in accordance with CSO 9.07.01(d), the award of the contract for the Upper Tollington and Vicarage footbridges refurbishment works to Bidder 1 identified in the exempt report in the sum of £556,471.43 + VAT with provision to increase this sum, as necessary, by an amount not exceeding the risk and contingency allowance set out in the exempt Part B of this report.

 

2.      Authorise the issue of a Letter of Intent (LOI) for the amount of £55,647, being 10% of the contract price.

 

Reasons for decision

 

The appointment of the preferred bidder will enable the Council to deliver repairs to the bridges, minimising future maintenance of the structures and ensuring their continued use by residents and Parkland Walk users.    

 

Officers have undertaken a tendering exercise to secure a contractor to deliver the Upper Tollington and Vicarage footbridges refurbishment works.  Through this process, Bidder 1 has scored the highest and has demonstrated that it should be awarded the contract. 

 

In awarding the contract to Bidder 1, the Council is securing delivery of the Upper Tollington and Vicarage footbridges refurbishment works. It is the Council’s intention for the works to be undertaken between April 2021 and September 2021. 

 

Alternative options considered

 

Option 1: Do nothing

Pursuing this option would fail to address the essential repairs identified during the bridge inspection and assessment process.  There are risks associated with not undertaking the repairs - a delay in addressing the issues will result in increased costs to address further deterioration through emergency works.  This option is not recommended.

 

Option 2 Direct Award to Term Maintenance Contractor

This option was discounted since it was considered more cost effective to test the market by undertaking a competitive procurement process to secure the most economically advantageous tender to the Council. 

 

Option 3 In-house delivery

This option was discounted as the Council currently does not have the requisite in-house resource and expertise to undertake the works.  

 

Option 4 Postpone the repairs and re-tender the contract at a future date

The Council previously tendered for repair works to one of the bridges (Vicarage footbridge) in November 2019 and received  ...  view the full minutes text for item 500.

501.

Variation to District Heating Contract (Broadwater Farm) pdf icon PDF 192 KB

[Report of the Director for Housing, Regeneration and Planning.  To be introduced by the Cabinet Member for Housing and Estate Renewal]

 

This report seeks Cabinet approval to vary the existing contract for the Broadwater Farm District Heating system. The variation is required to cover delays caused by Covid.

Minutes:

The Cabinet Member for Housing and Estate Renewal introduced the report which sought approval for additional works and variations to the contract with Engie Ltd to provide a new district heating system and home improvements on the Broadwater Farm estate.

 

The Cabinet Member and David Sherrington, Director of Broadwater Farm, (Homes for Haringey) responded to questions from Councillor Cawley-Harrison:

-           A written response would be provided in relation to the carbon reduction that would be achieved as a result of the works.

-           There were no recent instances of residents left without heating or hot water.  However, if this were to occur at any stage of the works then residents would be provided with emergency heating.

 

Further to considering exempt information at item 30, 

 

RESOLVED to

 

1.      Approve the variation of the District Heating contract with Engie LTD of an additional £466,805, noting that the final amount to be paid in respect of £363,786 prolongation and, loss and expense, will be subject to approval by the Director of Finance. More details of the variations required are set out in sections 6.8 to 6.11 of the report.

 

2.      Delegate the approval of a maximum additional consultancy fees of £125,196.75to the Director of HRP and Director of Finance, as this is subject to further justification and legal review. These are as set out in paragraph 6.12 of the report.

 

3.      Approve the contingency sum as disclosed in the exempt report and related consultancy fees.

 

4.      Agree not to seek to recharge leaseholders their proportion of the cost of these works.

 

Reasons for decision

The works have progressed well and phase one of the original contract, the disconnection of gas boilers and construction of a temporary district heating system, was delivered on time avoiding a potential decant of nine blocks, despite a very challenging deadline.

 

The second phase has delivered a new district heating network and incorporated additional works, such as safety improvements and the installation of new kitchens and bathrooms, resulting in enhanced outcomes and reduced disruption for residents. The inclusion of these works resulted in significant savings by making use of the existing contractor relationship and achieving rapid mobilisation, less duplication and economies of scale. A full explanation and breakdown can be found in the previous cabinet report dated 8 October 2019 and further explanation is provided in Section 6 of the report.

 

The impact of COVID-19 on the project has been significant. Work was initially halted during the first national lockdown in March 2020 and following the lockdown, works could only proceed with significant changes to working practices, slowing progress and incurring additional costs. It was essential to establish safe systems of work to protect residents, site operatives and Council staff from the risks posed by the ongoing pandemic.

 

The additional measures implemented meant that less operatives could be accommodated in working spaces, thereby reducing productivity, and increasing the period required for the works. For example, only one person could work in a flat at any given time,  ...  view the full minutes text for item 501.

502.

Approval to award of contract for the Street Lighting Central Management System following a competitive procurement process pdf icon PDF 358 KB

[Report of the Director Environment and Neighbourhoods.  To be introduced by the Cabinet Member for Transformation and Public Realm Investment]

 

The Council is seeking a solution as part of its energy reduction and low-cost maintenance programmes to provide full monitoring and control of its street lighting assets via a Central Management System. This will consist of on-site nodes and gateways and a software system hosted by the Supplier.

Minutes:

The Cabinet Member for Transformation and Public Realm Investment introduced the report which sought approval for the award of a Street Lighting Central Management System (CMS) contract.  This investment was part of a wider investment in street lighting following the approval of the Street Lighting Investment Plan on 9 March 2021.

 

In response to questions from Councillor Cawley-Harrison, the Cabinet Member advised that there would be no drive to save money by switching off streetlights in any area.  The Cabinet Member advised that comms would be provided to residents to explain how the street lighting system worked and how repairs would be dealt with, particularly where the responsibility was shared with UK Power Networks.

 

Further to considering exempt information at item 31,

 

RESOLVED to

 

1.         Approve the award of a Street Lighting Central Management System Contract to Bidder 1 identified in the exempt report in the maximum sum of £2,347,750.00,as permitted under CSO 9.07.01(d). 

 

The CMS contract term shall be for a period of up to 5 years consisting of an initial term of two (2) years for a maximum contract sum of £1,697,250.00 with an option to extend for an additional three (3) years for a maximum contract sum of £650,500.

 

2.         Authorise the issue of a Letter of Intent (LOI) for the amount of £201,450.00 being 10% of the contract price (excluding client third party discretionary funding).

 

Reasons for decision

 

The appointment of the preferred bidder will enable the Council to deliveradditional savings in terms of reduced energy consumption and CO2 emissions, together with reductions in ongoing maintenance costs.

 

Officers have undertaken a mini-competition tendering exercise to call off a contractor from an existing Yorkshire Purchasing Organisation (YPO) framework agreement to deliver the street lighting CMS. Through this process, Bidder 1 has demonstrated that it should be awarded the contract.

 

In awarding the contract to Bidder 1, the Council is securing delivery of the street lighting CMS. The contract value also allows for additional spend on other lighting assets (such as those in parks and on housing estates) as resources allow.

 

Programming – For the installation and commissioning of the CMS, the programme end date (which is 31st March 2022) will tie in with the completion of the street lighting LED replacement programme. An objective of the installation of the CMS in tandem with the LED provision is to maximise on saving energy.

 

The key benefits once the CMS is installed and in operation are:

 

·                Energy and operating cost reduction from:

 

-     Variable lighting (by dimming or raising the lighting levels), trimming of burning hours and part-night switching off for individual lights, groups of lights or the whole lighting system.

-     Accurate measurement of burning hours and energy consumption, only paying for what is used.

-     Reduced street lighting outages by the ability to monitor performance and predict failures.

-     Operating the lighting infrastructure in a dimmed or switched state, extending single component life.

 

·                Carbon reduction from:

 

-     Reduced energy consumption realised by  ...  view the full minutes text for item 502.

503.

Minutes of Other Bodies pdf icon PDF 201 KB

To note the minutes of the following:

 

Urgent Decision on 3rd of March 2021.

Minutes:

RESOLVED to note the minutes of the Urgent Decision held on 3 March 2021.

504.

Significant and Delegated Actions pdf icon PDF 332 KB

To note significant and delegated actions taken by directors in February 2021.

Additional documents:

Minutes:

RESOLVED

 

To note the delegated decisions taken by Directors.

505.

New Items of Urgent Business

To consider any items admitted at Item 3 above.

Minutes:

There were no such items.

506.

Exclusion of the Press and Public

Note from the Democratic Services and Scrutiny Manager

 

 

 

Items 23 to 30  allows for consideration of exempt information in relation to items 12 to 19.

 

 

TO RESOLVE

 

 That the press and public be excluded from the remainder of the meeting as the items below, contain exempt information, as defined under paragraph 3 and 5, Part 1, schedule 12A of the Local Government Act:     

 

 

 

·  Information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

 

 

·  Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings

 

 

Minutes:

Councillor Gordon requested that she be permitted to remain in the meeting for the consideration of the exempt information pertaining to item 12 of the agenda and advised that this request was made in her capacity as the Chair of the Housing and Regeneration Scrutiny Panel.

 

The Leader referred to Committee Standing Order 51 which indicated that the Chair’s consent was required for any member of the Council to attend the exempt part of a meeting.  The Leader advised that taking into consideration the content of the reports in the exempt part of the meeting and in accordance with Committee Standing Order 64, Chair’s prerogative on interpretation of standing orders, he would exclude non-Cabinet Members from the remainder of the meeting.

 

RESOLVED that the press and public be excluded from the meeting for the consideration of agenda items 24-32 as they contain exempt information as defined in Section 100a of the Local Government Act 1972; Paragraph 3 - information relating to the business or financial affairs of any particular person (including the authority holding that information), and Paragraph 5 – Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

507.

High Road West - conditional approval of GLA funding - Exempt information

As per item 12.

Minutes:

As per item 493.

508.

Microsoft Enterprise Agreement - Exempt information

As per item 13.

Minutes:

As per item 491.

509.

Additional contract costs for the Homes for Haringey external capital investment programme for year 2 (2019/20)

As per item 14.

Minutes:

As per item 497.

510.

Approval of construction contract and land appropriation at Lealand Road N15 - Exempt

As per item 15.

Minutes:

As per item 498.

511.

Osborne Grove Nursing Home Redevelopment – Award of Contract for Architect led Multi-Disciplinary Design Services - Exempt

As per item 16.

Minutes:

As per item 499.

512.

Agreement to award of contract for Upper Tollington and Vicarage Footbridges refurbishment works following a competitive procurement process - exempt

As per item 17.

Minutes:

As per item 500.

513.

Variation to District Heating Contract (Broadwater Farm) - exempt

As per item 18.

Minutes:

As per item 501.

514.

Approval to award of contract for the Street Lighting Central Management System following a competitive procurement process - exempt

As per item 19.

Minutes:

As per item 502.

515.

New Items of Exempt Urgent Business

To consider any items admitted at Item 3 above.

 

Minutes:

There were no such items.