Agenda and minutes

Please note that this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method. Although we ask members of the public recording, filming or reporting on the meeting not to include the public seating areas, members of the public attending the meeting should be aware that we cannot guarantee that they will not be filmed or recorded by others attending the meeting. Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on. 

By entering the meeting room and using the public seating area, you are consenting to being filmed and to the possible use of those images and sound recordings.

The chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual or may lead to the breach of a legal obligation by the Council.

The Leader referred to agenda  item 1, as shown on the agenda in respect of filming at the meeting and Members noted this information.

Apologies for absence were received from Councillor Ibrahim and Councillor Hearn.

The Chair will consider the admission of any late items of Urgent Business. (Late items of Urgent Business will be considered under the agenda item where they appear. New items of Urgent Business will be dealt with under Item 23 below. New items of exempt business will be dealt with at Item 28 below).

The Leader advised that there were no new items of urgent business.

However, there was one item of late business to consider, relating to item 13 on the agenda which the Leader had accepted. This was the draft action plan listed as Appendix 2, for submission to Ofsted. This was marked to follow in the published agenda pack.

The Leader outlined that the Ofsted Improvement Plan provided additional information about the actions that would need to be taken to deliver the improvements identified in the Ofsted Report. As the action plan was due to be submitted to Ofsted on 18^th March 2019, the service has been confirming the final details. The appendix required consideration with the Ofsted report and could not await the April Cabinet meeting due to the prescribed Ofsted submission date.

A Member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:

(i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and

(ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room.

A Member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.

Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct.

There were no declarations of interest put forward.

On occasions part of the Cabinet meeting will be held in private and will not be open to the public if an item is being considered that is likely to lead to the disclosure of exempt or confidential information. In accordance with the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 (the “Regulations”), members of the public can make representations about why that part of the meeting should be open to the public.

This agenda contains exempt items as set out at Item [24] : Exclusion of the Press and Public.  No representations with regard to these have been received.

This is the formal 5 clear day notice under the Regulations to confirm that this Cabinet meeting will be partly held in private for the reasons set out in this Agenda.

There were no representations received at the agenda publication stage in relation to the exempt items on the agenda.

To confirm and sign the minutes of the meeting held on 12 February 2019 as a correct record.

The  minutes  of the  Cabinet meeting held on the 12^th of February 2019 were agreed as a correct record of the meeting.

There were no Overview and Scrutiny matters for consideration by Cabinet.

There were no deputations, petitions, questions for consideration at Cabinet.

[Report of the Director for Children’s Services. To be introduced by the Cabinet Member for Communities, Safety, and Engagement.]

Haringey Council's strategy to prevent serious youth violence, support young people on the periphery of involvement in violence, and reintegrate youth offenders into the community.

The Cabinet Member for Communities, Safety and Engagement provided a brief overview of the strategy setting out some key points, including his reflections on the recent positive partnership events. These illustrated the core concept of the strategy, which was supporting young people at risk through close community partnership working, including voluntary sector partners and schools, and listening to young people’s views. The Cabinet Member described the Youth Summit event held this morning which had been organised by partners at THFC college. The Cabinet Member remarked on this being a fantastic event with six schools presenting their ideas around tackling serious youth violence. There were further similar positive events planned, and the Cabinet Member was looking forward to meeting the organisers of these events to take forward the actions of the strategy, concerning engagement and involvement.

The Cabinet Member further reflected on a recent event to consult on the strategy where a number of issues had been raised by young people which would be taken forward. The action plan attached to the strategy would maintain the involvement of young people, and include continually hearing their views about keeping them safe. This was an essential component of the action plan, attached to the strategy and a dissimilar stance to the current national dialogue where the focus was on enforcement rather than engagement.

The Cabinet Member outlined the significant efforts undertaken to ensure that the strategy had been influenced by young people’s views and experiences. This had involved the input of 70 young people in Tottenham, and also considering the views/research of the Godwin Lawson Foundation presentation at full Council in July 2018 as a central reference point.

The Cabinet Member felt that Haringey had some exceptional projects working with children and young people and the work of these projects was further highlighted.

Care leavers were well supported by the Children’s service and having good outcomes, demonstrating the heart of the strategy’s focus, a strong positive environment for Children and Young People.

The strategy focused on children that were vulnerable that need the most support. In particular, children with special educational needs and those excluded from schools. Improving outcomes for these children was essential.

The Cabinet Member concluded that the current national situation with knife crime was unacceptable and, as a borough, it was important to move forward with tackling this issue, in what would be a challenging time. The strategy and action plan set out the framework for delivering this.

In response to a question from Cllr Berryman, the launch of the Young Londoners fund was referred to as a positive intervention. The approach was about supporting work with community partners and enabling a programme to be developed which would help steer young people away from gang violence. The project “exodus” was referred to as a good example of a local project, which could be funded to take this work forward. The funding was also focused on: supporting young people with mental health issues, helping young people avoid gang involvement and developing  ...  view the full minutes text for item 102.

[Report of the Director For Children’s Services. To be introduced by the Cabinet Member for Communities, Safety and Engagement.]

The Council and community partners have been successful in bidding for funding from the Greater London Authority through the Young Londoners' Fund. This brief paper will set out arrangements for receiving and spending the grant over the three years of its existence.

The Cabinet Member for Communities, Safety and Engagement introduced the report, which sought approval to draw down funding awarded to the borough from the Young Londoners Fund, a mayoral funding stream. Approval of receipt of this grant was required by Cabinet as a key decision and the funding was over £500k.

This funding would allow a multi-agency project, Community Gold, to be taken forward and would seek to engage proactively with young people between the ages of 10 and 21 years, and to ensure they have pathways to support and to a life away from violence. The partnership would start delivery early in the new financial year.

The Haringey Community Gold was a network of connected community programmes that will catch and respond to young people at various stages in the cycle of serious harm/exclusion/criminality. It was anticipated that 2,166 young people would benefit from the project, supporting young people aged between 10 -21.

In response to questions from Cllr Ogiehor, the following information as noted:

• The resources allocation was reflecting the reality of delivering services through the Voluntary sector. Where the Council could subsidise youth services they were seeking to do that or directly fund projects through capital schemes when  possible. The  proposed Wood Green hub was highlighted as an example

• Evaluation was a key element. Officers clarified that £46k was the figure for the management fees of NLPC and the £210k would be used to fund organisations and projects as agreed by the GLA, and meet the outputs and targets required from them.

• There would be two sets of evaluations, the Young Londoners Fund themselves will also evaluate as well as the Bridge Renewal Trust to determine to what extent the approach adopted has long term impact and benefits.

• In relation to managing the projects, the NLPC had a good infrastructure, and would be able to take forward the learning from the projects and track the outcomes.

RESOLVED

That pursuant to CSO 17.1, to approve the receipt of a grant of £500,000 for each of three years from 2019 from the Young Londoners’ Fund to Haringey Community Gold to address issues of serious youth violence.

To approve the award of contract to NLPC for £138k for management of the projects and the onward pass porting of allocated funds to the community organisations as set out in paragraph of the attached report, in accordance with the original bid application to the Greater London Authority.

Reasons for decision

Haringey Council has been awarded a grant of £500,000 p.a. for three years from the Young Londoners’ Fund of the Greater London Authority. Cabinet is required to agree to receipt and award of this grant as stipulated by CSO 17.0 as the value is over £500k.

In addition, Haringey Community Gold is a partnership between the Council and community organisations and the funding received by the Council will be allocated both to direct spend on Council employed detached youth workers and through NLPC to community-based organisations in Haringey.

NLPC was an integral  ...  view the full minutes text for item 103.

[Report of the Director for Children’s Services . To be introduced by the Cabinet Member for Children, Education and Families.]

Further to the report to Cabinet of October 2016 which gave in principle agreement to the proposal that Haringey, Enfield, Islington and Camden become the Adopt London North Regional Adoption Agency (RAA) in accordance with the requirements for authorities to be part of an RAA by 2019 in the Children’s and Social Work Act 2017

.

 The Cabinet Member for Children, Education and Families introduced the report which sought approval of a business case (that included the proposed operating and financial model) for Adopt London North Regional Adoption Agency (RAA) and for the London Borough of Haringey to be part of the new North London Regional Adoption Agency.  

The Cabinet Member outlined that moving to regionalised adoption function was part of a national policy and there were legal powers compelling all local authorities to move to a regionalised adoption agency model. Haringey had already been working with neighbouring boroughs, Enfield, Islington, Barnet and Hackney to form ‘Adopt London North’ which would be hosted and led by Islington Council. The Cabinet Member drew attention to paragraph 6.6, of the attached report which set out services to be included in this regional agency.

The Council already worked with these local authorities as part of the North London Consortium, and the proposed RAA would seek to enhance this by better targeting the recruitment of prospective adopters, speeding up the matching and placement of children for adoption, and also providing high-quality adoption support for families.

RESOLVED

1. To agree the Business Case for the new Adopt London North Regional Adoption Agency that includes the proposed operating and financial model and attached as Appendix 1.
   
   
2. That the London Borough of Haringey enter into the Adopt London North Regional Adoption Agency partnership arrangement that will comprise the London Boroughs of Barnet, Camden, Enfield, Hackney, Haringey and Islington. A draft copy of the Partnership Agreement is attached as Appendix 2.

3. That the London Borough of Islington host the Adopt London North Regional Adoption Agency and to delegate the Council’s adoption functions to the London Borough of Islington for the purposes of these arrangements and as set out in Schedule 2 of the draft Partnership Agreement.

4. To give delegated authority to the Director of Children’s Services in consultation with the Lead Member for Children, Education and Families to implement the arrangement for Adopt London North including entering into and signing off the Partnership Agreement and any other agreement between the London Borough of Haringey and the other participating authorities, in order for the regional adoption arrangement to be implemented in July 2019.

Reasons for decision

The decision seeks to implement the government’s policy and legislative agenda of promoting regional adoption agencies, with the aims of better targeting the recruitment of prospective adopters and speeding up the matching and placement of children for adoption. This is a mandatory requirement and one which if not progressed risks intervention from government.

Alternative options considered

The Department for Education (DfE) noted in its evaluation of Regional Adoption Agencies (RAAs) that local authorities were free to decide the size and makeup of the RAAs and to choose from one of four broad models:

a)        a single local authority hosting on behalf of other local authorities;

b)        a joint venture between the local authorities and voluntary adoption agencies creating a new voluntary adoption agency;

c)         a joint venture between  ...  view the full minutes text for item 104.

[Report of the Director for Children’s Services . To be introduced by the Cabinet Member for Children, Education and Families.]

To seek agreement to commence a statutory consultation on the options for the future of Stamford Hill Primary School.

The Cabinet Member for Children, Education and Families introduced the report which sought agreement to consult on various options for the future of Stamford Hill Primary school.

The Cabinet noted that the school had been subject to a number of pressures, such as a significant fall in demand for places coupled with an ‘inadequate’ Ofsted rating, affecting the long term viability of the school.

Following the Ofsted rating, academisation process had been started by the school. However, it was felt that forced academisation was not the right approach and the preferred option advocated was for a local solution that took account of the wider needs of the schools’ community. The option proposed to Cabinet in the attached report  was to consult on an amalgamation of Stamford Hill Primary with nearby Tiverton Primary School.

RESOLVED

1. To agree to commence consultation on the future of Stamford Hill Primary School and the preferred option of amalgamation with Tiverton Primary School. This preferred option would involve the closure of Stamford Hill Primary School, with the displaced pupils being accommodated by Tiverton Primary School;

2. To note that in parallel with, and independently of this process, the RSC will work to identify a sponsor that will support the school to convert to an academy.

Alternative options considered

The following options were considered:

• Continuation of current strategy for school improvement without any further action to address falling local rolls
• Federation
• Amalgamation resulting in the closure of Stamford Hill with the displaced pupils being accommodated by Tiverton Primary School (one site)
• Amalgamation resulting in the closure of Stamford Hill with the displaced pupils being accommodated by Tiverton Primary School (split site)
• Conversion to Academy.

Continuation of current strategy for school improvement – The Council is confident that leadership of the school is currently addressing standards issues with the support provided through the Haringey Education Partnership (HEP) and with the emerging establishment of an Interim Executive Board (IEB). However, this option is not recommended as it does not provide a long-term sustainable solution to falling local demand, and further, leaves other local schools vulnerable because of the current and projected surplus of places across Planning Area 3.

Federation – In considering federation, there must be clear benefits that such an arrangement would bring for children including, but not limited to, raising standards, improving the breadth and depth of education delivery and increasing opportunities for outstanding outcomes. The governing body of a federation can use budget, resources and staff across the federation to improve the educational outcomes for all pupils. Federation would require full commitment from the schools involved and a shared vision for the development of the federation. To date there has been no appetite expressed by any school to federate with Stamford Hill Primary. The Council has a role in supporting schools to explore federation, however, federation is ultimately a decision made by the governing bodies of schools. This option is not recommended because under a federation, schools would remain as separate organisations and this would not address  ...  view the full minutes text for item 105.

[Report of the Director for Children’s Services . To be introduced by the Cabinet Member for Children, Education and Families.]

Following the inspection of Haringey Children's Services in November 2018, Cabinet is asked to receive the inspection report together with the Local Authority's action plan.

The draft action plan, Appendix 2, for submission to Ofsted is marked to  follow.

The Cabinet Member for Children, Education and Families introduced the report which reported on the Children’s Service Ofsted inspection undertaken in October under IMAX framework. Ofsted had reported their findings in December 2018 and the Cabinet Member emphasised that these findings were in line with the Council’s own self-assessment of the service and it was important to acknowledge this. It was important for the Council to know the areas of strength and areas of improvement in the service. These had also been recognised by Ofsted.

Inspectors particularly praised the Council for their work in Bruce Grove Youth centre. It was also pleasing to note that Children’s Services staff were described as ‘tenacious’ and ‘dedicated’. 

The Cabinet noted that the Action Plan demonstrated that the Council were transparent about the direction of the service and there would be an annual report to Cabinet, updating Members on the progress of the Children’s service as well as updates considered by the Children’s Scrutiny Panel and Corporate Parenting Advisory Committee.

The Cabinet Member concluded, by underlining her dedication to ensuring that there was continued high quality support, at the right time and right way,for all children in the borough. It was further vital that all children were able to access services and to be safe and to thrive.

In response to questions from Cllr Ogiehor, the following was noted.

• The Early Help strategy had not been submitted to Ofsted as it was currently being finalised. The Council wanted to complete some further work on early help services, recognising that prevention and intervention was a key area. The Director for Children’s services added that the strategy was due for completion in the summer. Due to the necessary wider engagement, the service were not yet fixing a date for completion at this point.

• The Action Plan before Cabinet was a draft outline and the more detailed operational focussed action plan would respond to all the issues raised in the Ofsted report. These issues would be met though the actions delivered in the action plan. This detailed plan would be monitored internally by the Children’s improvement board.

• The Council were committed to getting a ‘good’ rating for the service and would be focussing on putting in place the actions required, in as sustainable way as possible. Ofsted will be keeping in touch on an annual basis. The Council would not know if they have achieved a ‘good’ rating until the next Ofsted inspection. The Cabinet Member was confident that the Council would make progress  which achieving this rating.

• The Director for Children’s Services added that the attached Action Plan focussed on 9 specific areas that Ofsted had highlighted in their report . Of course, arrangements were in place to address the other areas in the operational version of this plan.

RESOLVED

1. To note the findings and outcome of the Ofsted Inspection of Children’s Social Care Services, a copy of which is attached as Appendix 1;

2. To approve the plans in place set out in paragraph  ...  view the full minutes text for item 106.

[Report of the Director of Finance. To be introduced by the Cabinet Member for Finance]

To provide Cabinet with an update on budget performance for the year to date and likely financial outturn position for 2018/19.Consideration of any proposed budget virements as at the end of quarter 3.

Approve revised revenue and capital budgets.

The Cabinet Member for Finance introduced the report which provided the financial position at Quarter 3 (Period 9) of the 2018/19 financial year including Revenue, Capital, Housing Revenue Account (HRA), and Dedicated Schools Grant (DSG) budgets. This report was considering data and information at the end of December. There was some relative good news in that the overspend rate had not worsened. The report had demonstrated areas of the budget, apart from Children’s Services, had stabilised and improved. The report indicated a £8m overall overspend, following undeliverable savings being written off and use of the budget resilience reserve.

In response to questions, the following was noted:

• This report was providing the budget position as at the end of December and there  continued to be focus across the Council on locating savings to reach a balanced position for the end of the next  financial year, including adding in the commercial portfolio to the General Fund. There continued to be positive meetings to continue this effort. In higher demand led areas such as Adults services, it was difficult to manage increasing savings as the cost went up according to demand pressure.
• There was also a need to take into account the temporary nature of some grant funding being received. For high demand services such as Adults, it was not possible to build a service around this type of uncertain and short term  funding. In the longer term, the Council would still need to find the shortfall for the savings not achieved through care packages.

RESOLVED

1. To note the forecast revenue outturn for the General Fund (GF), including corporate items, of £9.1m overspend post mitigations of £6.4m and the need for remedial actions to be implemented to bring closer to the approved budget (Section 6, Table 1, and Appendix 1).

2. To note the HRA forecast of £4.4m underspend. (Section 6, Table 2, and Appendix 2).

3. To note the net DSG in-year forecast of £3.5m overspend and projected year end DSG Reserve deficit of £2.6m and the actions being taken to seek to address this (Section 7 and Table 3).

4. To note the latest capital forecast expenditure of £172.4m in 2018/19 which equates to 75% of the approved budget (Section 9, Table 5 and Appendix 5).

5. To note the forecast delivery of savings in 2018/19 (Section 8, Table 4 and Appendix 4); and

6. To approve the budget virements as set out in Appendix 3.

Reason for Decision

A strong financial management framework, including oversight by Members and senior management, is an essential part of delivering the Council’s priorities and statutory duties.

Alternative Options Considered

The report of the management of the Council’s financial resources is a duty of the Director of Finance (Section 151 Officer), helping Members to exercise their role and no other options have therefore been considered.

[Report of the Director for Housing, Regeneration and Planning. To be introduced by the Cabinet Member for Strategic Regeneration.]

Award of funding from the Strategic Investment Pot.

The Cabinet Member for Strategic Regeneration introduced the report which sought approval to accept a grant of £5 million from the City of London Corporation, and to subsequently enter into funding agreements. A grant agreement of £2million would allow the delivery of a workspace intensification scheme in South Tottenham and a further grant agreement of £3 million would allow the delivery of a sub-regional small business loan fund.

The Cabinet Member outlined that taking a pro-active approach to employment and business growth was essential to the successful future of the borough and was placed  at the core of the Council’s plans for the regeneration of Tottenham.

It was noted that Tottenham has an increasingly diverse business portfolio and as the number of businesses continue to rise, they would contribute to Tottenham becoming a more prosperous and resilient place.

The Cabinet Member outlined that it is becoming increasingly hard for businesses, especially SMEs, to reach their full potential. The Council was therefore committed to seeking out opportunities, such as the grant funding approval put forward, to support the borough’s businesses to flourish and grow.

In response to a written question from Cllr Gordon, the following information was noted:

Part of Mayor’s Regeneration Fund package agreed by Cabinet in 2012 was to initiate projects and bring forward schemes and developments in Tottenham that otherwise could not happen either due to viability issues or lack of funding.

The OIF loan fund was formally established under a grant agreement with the GLA in 2015.

The OIF loans were designed to generate jobs and commercial floor space growth in Tottenham.

The Full grant from GLA (£2.674M) claimed represented a bulk of the spend to date. There were 20 loans given to date.

It was noted that 289 Jobs and 146,000 sq.ft. of refurbished/new commercial floorspace had been achieved/committed by the end of the agreed loans (i.e. by c2024) – exceeding the original targets agreed in 2015

The Repaid loan sums now totalled c£400k (to be used again for subsequent loans)

Noted that the lessons learnt from setting up the fund in 2015 included:

It was noted that loan applications were accompanied by a business plan and an assessment carried out, including on financial cash flow projections for the term of the loan.

It was noted that businesses (and all employment, floorspace and other outputs) are monitored at least quarterly and all repayments tracked on a monthly basis.

It was further noted that PVF has the same job and floorspace focus, plus the requirement to result in an increase in business rates through more intensive use of commercial space.

RESOLVED

1. That pursuant to Contract Standing Order 17.1 to agree to the  ...  view the full minutes text for item 108.

[Report of the Director for Adults  and Heath. To be introduced by the Cabinet Member for Adults and Health.]

Blenheim CDP is merging with a separate organisation and a novation of existing contract is required as part of the new arrangements.

Contract Novation is required  for both the provision of the Specialist Alcohol Service and the Recovery Service from Blenheim CDP to Humankind.

The Cabinet Member for Adults and Health introduced the report which sought Cabinet approval to novate the existing contracts for the provision of the Specialist Alcohol Service and the Recovery Service for drug and alcohol substance misuse from Blenheim CDP to Humankind Charity.

This decision was required in order to enable continuation of the delivery of alcohol and recovery services to Haringey residents and novation of the contracts as requested would avoid any break in services for vulnerable users with substance misuse needs.

RESOLVED

To approve the novation of the existing contracts for the provision of a Specialist Alcohol Service and for the provision of a Recovery Service for drug and alcohol substance misuse from Blenheim CDP to Humankind Charity in accordance with CSOs 9.07.1(d) and 10.03 from 1 April 2019 so that the contracts can continue to be delivered without interruption.

Reasons for decision

As of 1^st April 2019, Blenheim CDP and Humankind Charity will merge and all staff, assets and contracts of Blenheim CDP will be transferred into Humankind Charity. For Haringey this is an administrative change, Humankind Charity’s contractual responsibilities will remain the same as Blenheim CDP’s.

The Council has received assurances from Humankind on several core areas of delivery/ethos to give it confidence that the new services will have an ethos that ensures important elements of the local services remain.

Alternative options considered

Not to agree to novate the contract. As these are core services which would be disrupted, with a negative impact for service users, this option was dismissed.

[Report of the Assistant Director for Commissioning. To be introduced by the Cabinet Member for Children, Education and Families.]

The Council and community partners have been successful in bidding for funding from Public Health England through the Innovations Fund. This brief paper will set out arrangements for receiving and spending the grant.

The Cabinet Member for Children, Education and Families introduced the report which sought for acceptance of a grant for the provision of services for Children of Alcohol Dependent Parents Innovation Fund 2018.

Cabinet noted that there was currently a demonstrable need for focused work to increase identification and enhance the support available to families affected by parental alcohol use. In Haringey, it was estimated 73% of alcohol dependent adults living with children do not access treatment. It was noted that parental alcohol use could be a major factor in causing a range of poor outcomes for children including damaging their education, employment and health.

RESOLVED

That pursuant to CSO 17.1, approve the receipt of a grant for Children of Alcohol Dependent Parents Innovation Fund 2018 in the sum of £633,161 (six hundred and thirty-three thousand one hundred and sixty-one pounds).

Reasons for decision

On 18^th January Haringey Council was awarded a grant for Children of Alcohol Dependent Parents Innovation Fund 2018.Cabinet is required to agree to receipt of this grant as stipulated by CSO 17.1 as the value is over £500k

Alternative options considered

Cabinet could refuse to receive the grant. However, as there was a clear need for this work and strong support to create services for these families, this option has not been considered.

[Report of the Head of Procurement. To be introduced by the Cabinet Member for Finance.]

London Construction Programme (LCP) is undertaking a number of procurements that will enable the Council and other LCP members across the London region to utilise these contracts/DPS

The Cabinet Member for Finance introduced the report which sought approval for the Council to lead on the development and implementation of the procurement strategy to create bespoke commercial arrangements to support Haringey and other London Construction Programme (LCP) Members to deliver their Estates Strategy.

In recommending the report for approval, the Cabinet Member highlighted that the London construction programme was a good example of collaborative working across the public sector. The framework aimed to provide multibillion access to construction projects and would be led by the Council.

RESOLVED

1. To approve the replacement of the existing LCP pan - London Major Works Framework;

2. To approve the establishment of two LCP pan - London Dynamic Purchasing Systems for the provision of construction, estates and property related professional services and minor works;

3. To delegate authority to the Head of Procurement to admit suppliers to the Dynamic Purchasing Systems and award successful Suppliers onto the replacement Major Works Framework following, the completion of the procurement exercises conducted in accordance with the Public Contracts Regulations 2015 (as amended).

Reasons for decision

The establishment of the proposed major works framework and DPS’s does not place any contractual obligation on the Council or other LCPMembers to award any call off contracts against the Dynamic Purchasing Systems or the Major Works Framework.

Where it is intended by the Council to commission works or services, these would be undertaken in accordance with the Council’s Contract Standing Orders (CSO). Where this involves a key decision, Cabinet approval will be sought in accordance with CSO paragraph 9.07.01. (d).

The LCP was established in 2012 and currently has a total Membership of 43 London Authorities. The LCP is a virtual organisation hosted and led by Haringey’s Strategic Procurement Team, managed by the Head of Procurement in Haringey Council.

The primary purpose of the LCP is to design, create and maintain a number of pan-London construction and works related contract vehicles (including frameworks and dynamic purchasing systems where appropriate) that can be accessed by public sector organisations across the London region and reduce the administrative burden of each organisation establishing their own contracts.

The current LCP Major Works Framework expires in May 2019, the proposed second-generation major works framework is intended to supersede the current framework as it expires, retaining continuity for LCPMembers calling off such works.

The intention is to commence the procurement process for the framework and DPS under the Public Contract Regulations 2015 ahead of Brexit. This will avoid any disruption to the process, as the Government has already confirmed procurements commenced prior to Brexit will continue under the current Regulations.

Extensive LCP member and market engagement has been undertaken to ensure the structure of the contractual arrangements meet the requirements of the LCP members and is sustainable within the sector.

There have been significant capacity issues within the current portfolio of frameworks that public sector has been able to access. This is primarily due to the limited number of contract vehicles and the same suppliers appearing across these  ...  view the full minutes text for item 111.

[Report of the Assistant Director for Planning. To be introduced by the Leader of the Council.]

An updated local list of validation requirements for planning (and related applications) which must be updated every two years, as prescribed by the Town & Country Planning Development Management Procedure Order 2015.  The report seeks agreement to publish the list for public consultation.

The Leader introduced the report which sought approval to consult on an up-to-date local validation list. This list was essential to ensuring that all the necessary information was submitted with planning applications to enable the Local Planning Authority to process them efficiently and consistently, and to be able to assess applications against the Council’s local policies.

In response to a question from Cllr Ogiehor, it was noted that all documentation and evidence considered by planning officers with applications was published online and available to the public.

RESOLVED

1. That the Local List of Validation Requirements for Planning Applications attached as appendix 1 be consulted upon for a period of six weeks starting immediately following the call-in period after Cabinet.

2. That Cabinet delegate to the Assistant Director-Planning, in consultation with the Lead Cabinet Member, authority to adopt the Local List of Validation Requirements with or without modifications following consideration of the public consultation responses.

Reasons for decision

An up-to-date local validation list is essential to ensure that all the necessary information is submitted with planning applications to enable the LPA to process them efficiently and consistently, and to be able to assess them against local policies.

Alternative options considered

No alternative options have been considered, as not updating the list would result in the Council failing to meet its obligations as required by statute.

[Report of the Director  of Housing, Regeneration and Planning. To be introduced by the Leader of the Council.]

Acquisition of two additional homes on the Plevna scheme for use as social rented housing and conversion of 4 shared ownership homes to social rented.

The Leader introduced the report which sought approval to the purchase of 2 additional homes on the Plevna scheme and to the change of four s106 shared ownership homes to social rented homes so that the whole block of 16 homes will be social rented.

The Leader outlined that this acquisition was another small but important step towards an ambitious target to deliver 1,000 new Council homes and illustrated the variety of opportunities the Council can and must take to meet that target. Although this scheme achieved planning permission some months ago, officers had now ensured that these new homes better met the needs of residents. By negotiating to ensure that all sixteen of these homes would now be Council rented homes, this would mean that the Council had more homes available to permanently house households with the most serious need. This decision and the other acquisitions that would follow ensured that new housing developments in the borough offer housing to those who need it most.

In response to questions, comments, the following information was noted:

• That GLA grant funding would be accessed for buying these homes.
• Agreed that the document is updated to clarify the name of the scheme.
• There was no segregation in respect of tenure, all the properties would be Council rented homes.
• In relation to the potential inclusion of pre-paid meters in the new Council homes, this was felt unlikely to have been included in the specifications for this scheme given the Council’s commitment to fighting fuel poverty. However, the Director for Housing, Regeneration and Planning agreed to provide a written response to Cllr Ogiehor.

Further to considering the exempt information at item 25,

RESOLVED

1. To agree to the acquisition, for housing purposes and to be held in the Housing Revenue Account, of two additional homes as part of the ‘Gate of Eden’ development to the rear of Plevna Crescent, N15. The acquisition will be for the sum set out in the exempt part of this report and will be part of the acquisitions previously approved by Cabinet on 11 December 2018 and based on the draft Heads of Terms attached at Appendix 2 [exempt] of this report.

2. To the change of four s106 shared ownership homes to social rented homes so that the whole block of 16 homes will be social rented.

Reasons for decision

The emerging Borough Plan pledges that the Council will deliver 1,000 new Council homes at Council rents by 2022. One of the methods of delivering new Council homes at Council rents is by acquisitions of s106 affordable units from developers.

The Council has the first opportunity to acquire the s106 affordable homes adjacent to the Plevna Crescent Council housing estate. Officers have negotiated a new mix of sixteen homes for Council rent, rather than the Planning Permission mix of ten Intermediate and four Affordable Rent homes.

Alternative options considered

The alternative option would be not to acquire the two additional properties. This option is not recommended as the Council  ...  view the full minutes text for item 113.

[Report of the Director for Housing, Regeneration and Planning. To be introduced by  the Cabinet Member for Strategic Regeneration.]

Agreement to award of Contract for Chesnut Road Public Realm Improvement Scheme following a competitive procurement process.

 The Cabinet Member for Strategic Regeneration introduced the report which sought approval for the award of contract for the Chesnut Road Public Realm Improvement Scheme, following a competitive tendering exercise.

Further to considering exempt information at item 26,

RESOLVED

1. To approve the award of the contract for the Chesnut Road Public Realm Improvement Scheme to Bidder 1 identified in the exempt report in the sum of £629,694.48 as permitted under CSO 9.07.01(d).

2. To authorise Haringey’s Legal Department to issue a Letter of Intent (LOI) for an amount up to and not exceeding £50,000.

Reasons for decision

The appointment of the preferred bidder will enable the Council to deliver significant public realm improvements and new play areas for residents in accordance with the Councils Green and Open spaces strategy.

Officers have undertaken a competitive tendering exercise to secure a contractor to deliver the Chesnut Road Public Realm Improvement scheme. Through this process, Bidder 1 have scored the highest and demonstrated that they should be awarded the contract.

In awarding the contract to Bidder 1, the Council is securing delivery of the Chesnut Road Public Realm Improvement Scheme.

Programming. The time available to construct the works is constrained by Tottenham Hotspur Football Club (THFC) playing season. Chesnut Road is a primary route on match and event days for pedestrians connecting THFC with Tottenham Hale tube, rail and bus station. The main works therefore must be completed outside the football season with the maximum time available mid-May to mid-August 2019.

Community support. Public consultation was undertaken in 2017 to seek community feedback on the scheme proposals and deliverables. The consultation demonstrated that there is strong community support for the project and residents/local businesses are keen to see the works delivered onsite.

The scheme will deliver Sustainable Urban Drainage (SUDs) measures to mitigate current localised flooding issues, improved surfacing, street furniture and lighting and minimise maintenance costsin the long term.

Alternative options considered

Option 1: Do nothing

Pursuing this option would fail to resolve the anti-social behaviours in the area. Furthermore, it would mean the existing drainage network, which has insufficient capacity to manage a storm event, will continue to operate at capacity with localised flooding and large areas of ponding. Option not recommended.

Option 2 Direct Award to Term Maintenance Contractor

This option was discounted since it was considered more cost effective to test the market by undertaking a competitive procurement process to secure the most economically advantageous tender to the Council.

Option 3 In-house delivery

This option was discounted as the Council currently do not have the requisite in-house resource and expertise to deliver the Scheme. 

[Report of the Director for Adults  and Heath. To be introduced by the Cabinet Member for Adults and Health.]

This Housing Related Support contract will be a borough wide Community Navigator Service for older people aged 50+ and will be delivered from a range of community settings in 8 localities.

The Cabinet Member for Adults and Health introduced the report which sought approval to the award a contract for the provision of a Community Navigator Service for Older People in Haringey.

In response to a question, it was noted that the Local Area Co-ordinators would be linked to services, and expected to work closely with the Community Navigator. Going forward, the directorate would ensure that there was continual engagement between the Navigators and local area co-ordinators.

Further to considering exempt information at item 27,

RESOLVED

1. To approve the award of a contract for the Community Navigator Service, to the organisation outlined in the exempt report (Appendix 1).

2. That the contract is award for a period of three (3) years with the option to extend for two (2) further periods of two (2) years each, with a commencement date of 1^st April 2019.

3. The total value of the contract for the initial three (3) years is £1,248,100.00 and the total value over the seven (7) years is £2,934,780.00

Reasons for decision

It was necessary to tender for this service to provide essential housing-related services to vulnerable older residents and to achieve value for money.

As a result of the procurement process, which has been carried out in line with the Council’s Contract Standing Orders and the Procurement Code of             Practice, it is necessary to award the contract to the successful tenderer in accordance with 9.07.1 (d).

Alternative options considered

Do nothing

The Council could move forward without recommissioning the older people’s housing related support services as there is no statutory requirement to do so. Sheltered Housing could continue to operate without the addition of support funding, which is the operating model used in the majority of local authorities across England and Wales.

However, there is clear evidence of the value of early intervention and prevention outcomes with this client group and a strong market of providers equipped to deliver positive preventative support around health, housing and social care. Not to recommission a housing-support offer for older people would have a negative impact on Haringey’s vulnerable older residents, undoubtedly adding significant pressure to Adults Social Care provision in the borough, as well as a range of other Housing and Health services.

Recommission services ‘as-is’, mirroring current service models and contracting arrangements

The Council could choose to recommission the current contracts making only minor changes to current specifications to remain adherent to new and updated legislation and policy.

The needs, demographics and capabilities of older people have changed at a significant pace in the last ten years and the current housing support offer is no longer delivering good value or meeting expectations. Current evidence shows that there has been a steady reduction in demand for sheltered housing as older people choose to remain in their homes for longer. Whilst this is often positive, this can result in missed opportunities to access help and support to sustain that independence in a positive way. In effect, under the current  ...  view the full minutes text for item 115.

To consider any items admitted at Item 3 above.

None

Note from the Acting Democratic Services & Scrutiny Manager

Items 25,26, 27 and 28 allow for consideration of exempt information in relation to items  20, 21,22 and  3 .

TO RESOLVE

 That the press and public be excluded from the remainder of the meeting as the items below contain exempt information, as defined under paragraph 3 and 5, Part 1, schedule 12A of the Local Government Act.

RESOLVED

That the press and public be excluded from the remainder of the meeting as the items  below contain exempt information, as defined under paragraph 3 and 5, Part 1 Schedule 12A of the Local Government Act 1972.

As per item 20.

As per the exempt minutes and item 113.

As per item 21.

As per the exempt minutes and item 114.

As per item 22.

As per the exempt minutes and item 115.

To consider any items admitted at Item 3 above.

None