Agenda and minutes

Please note that this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method. Although we ask members of the public recording, filming or reporting on the meeting not to include the public seating areas, members of the public attending the meeting should be aware that we cannot guarantee that they will not be filmed or recorded by others attending the meeting. Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on. 

By entering the meeting room and using the public seating area, you are consenting to being filmed and to the possible use of those images and sound recordings.

The chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual or may lead to the breach of a legal obligation by the Council.

The Leader referred to agenda item1, as shown on the agenda  in respect of filming at this meeting and Members noted this information.

Apologies for absence were received from Councillor Weston and Councillor Goldberg.

The Chair will consider the admission of any late items of Urgent Business. (Late items of Urgent Business will be considered under the agenda item where they appear. New items of Urgent Business will be dealt with under Item 15 below. New items of exempt business will be dealt with at Item 19 below).

There were no items of urgent business put forward.

A Member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:

(i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and

(ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room.

A Member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.

Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct.

There were no declarations of interest put forward.

On occasions part of the Cabinet meeting will be held in private and will not be open to the public if an item is being considered that is likely to lead to the disclosure of exempt or confidential information. In accordance with the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 (the “Regulations”), members of the public can make representations about why that part of the meeting should be open to the public.

This agenda contains exempt items as set out at Item [add in] : Exclusion of the Press and Public.  No representations with regard to these have been received.

This is the formal 5 clear day notice under the Regulations to confirm that this Cabinet meeting will be partly held in private for the reasons set out in this Agenda.

There were no representations received.

To confirm and sign the minutes of the meeting held on 3^rd of July 2017 and 20^th July 2017 as a correct record.

The minutes of the Cabinet meetings held on the 03^rd of July 2017  and 20^th July 2017 were agreed as an accurate record of the meeting.

There are no matters referred from Overview and Scrutiny Committee

There were no scrutiny matters for consideration.

Deputation 1 – Enid Henry and Grace Lungu – Resident Procurement Panel

The deputation outlined that they had worked with the Council over the last 5 years, agreeing the residents charter, setting up the design panel, and developing the design guide which was used during the procurement process. Enid and Grace had also been members of the resident design panel and involved with the procurement of the developer partner for the past 15 months.

This work had taken up a lot of their time but they welcomed the involvement in developing proposals for High Road West and were also happy that the proposal included the Council acquiring the replacement new homes for Love Lane Residents and the appointment of Lendlease as the preferred bidder. They always wanted the Council to remain their landlord and to be able to remain in their area which some of the residents had resided in, over the last 25 years.

Having been involved in procurement process, the deputation was pleased with the outcome and looking forward to working with the Council on detailed proposals for the new homes.

They recognised that there was still more work to be completed on agreeing the leaseholder offer and detail designs but hoped that they could continue to work closely with the Council and create a good working relationship with the developer.

In response to a Cabinet Member question, the deputation advised that they were enabled freely to take part in the plans for their area and were able to ask questions to understand how the regeneration would be taken forward. They had help from an independent advisor to make representations to the Council on a decision which they felt was a good enabler for progress.

Councillor Strickland further responded to the deputation, thanking Enid and Grace for attending the meeting and giving up their time to take part in the procurement process. It was through resident involvement in the process, enabled by the support of the Independent Tenant Liaison Adviser [ITLA] that this proposal contained stronger and better outcomes. Residents would continue to be part of the next steps of the scheme and involved in shaping their area.

The tenants wanted the Council to be their landlord and the Cabinet Member was pleased that this outcome had been achieved and more new Council housing would be built in this scheme.

Deputation 2 – Zenek Chalarca and Maria Chalarca – Love Lane Leaseholder Association.

Mr Chalarca presented the deputation, which was based on providing the Cabinet with information on the leaseholder’s experience of the regeneration scheme in High Road West. He continued to outline the commitments made to leaseholders by the Council at the outset of the High Road West scheme which the deputation did not believe had been met. There were now, instead, a range of issues being experienced by residents on the Love Lane estate such as:

• Repairs not being carried out.
• Communal areas which had not been cleaned.
• A large number of Council tenants had moved  ...  view the full minutes text for item 56.

[Report of the Interim Chief Finance Officer. To be introduced by the Cabinet Member for Finance and Health.] Cabinet  to consider Quarter 1 budget monitoring report which will provide forcast spend against budget and consideration of any proposed budget virements.

The Cabinet Member for Finance and Health introduced the report which set out the 2017/18 Quarter 1 (Q1) financial position; including Revenue, Capital, Housing Revenue Account (HRA) and Dedicated Schools Grant (DSG).

The report highlighted the continuing budget challenges for the Council with increased demand for services and the impact of austerity. There was a £6.2m overspend in the General fund and £0.4 overspend in the HRA.

The overspend in Children’s Service would need to be considered in the context of the recent LGA report, which described the budget challenges and pressure in Children’s Services across the country. Nonetheless, the Council were working hard to address the challenges.

The Cabinet Member had further asked the interim CFO to include more detail on how the council addresses the overall budget overspend, in the next budget monitoring report.

There were questions from Councillor Brabazon, Engert and Morris and the following information noted.

• The Cabinet Member for Finance and Health offered to provide Cllr Brabazon with further details around the withdrawal of the childcare subsidy funding and a meeting if necessary.

·         In relation to paragraph 7.9, which set out the increased cost for care packages for younger adults with special educational needs, this overspend was connected with issues concerning trajectories and estimates instead of the choice around how the service was being delivered. The key aim was to provide outcomes that were sustainable and this principal would be followed when considering how the service will be delivered.

• With regard to the underestimation of residential placements units by Children’s Services and suggestion for increased funding of the service, the Council had previously increased funding to the Children’s Service by £3m in 2016/17. The challenges being faced by Children’s Services were similar to those of other boroughs and the Council would continue to monitor the budget situation.

• In relation to the voluntary sector savings, the Cabinet Member had always been clear that this saving was, as with all other savings, RAG rated, to monitor impact. The Cabinet Member agreed that this sector’s support was critical to enabling the outcomes the Council want to see across other services. The Council would constantly review savings plans, including those associated with the Voluntary Sector, and where the saving is not considered possible, examine alternative savings

• There were currently seven Property Service valuers, and this team would reduce significantly, in staff number, as properties transfer to the HDV. Agreed that the interim CFO provide details of the current staffing cost of this team to Cllr Engert.

• With regard to the savings estimates associated with the redundancy campaign last year, the revised savings figure was £450k.There were now safeguards to ensure that future savings estimates are put forward following a voluntary redundancy campaign and following applications being made to mitigate double counting.

RESOLVED

1. To note the Q1 forecast revenue outturn for the General Fund of £6.2m overspend, including corporate items. (Section 6, Table 1 and Appendix 1);

2. To note the net HRA forecast position of £0.4m overspend. (Section 7,  ...  view the full minutes text for item 57.

[Report of the Strategic Director for Planning, Regeneration and Development. To be introduced by the Cabinet Member for Housing, Regeneration and Planning.]This report will seek Cabinet approval for the selection of the preferred bidder for the High Road West Regeneration Scheme as part of the competitive dialogue procedure under the Public Contracts Regulations and give delegated authority to the Council's Section151 Officer after consultation with the Cabinet Member for Housing Regeneration and Planning to agree the final version of the development agreement and other ancillary documents. This report will also seek a decision on the ownership of the replacement housing for the Love Lane residents and agree the next steps for progressing the High Road West Regeneration Scheme.

The Cabinet Member for Housing, Regeneration and Planning introduced the report which sought approval for the selection of the preferred and reserve bidder for the High Road West Regeneration scheme and sought approval to the next stage of work which was to refine and clarify the preferred bidder’s proposal and to agree the disposal of the Council’s land within the High Road West Regeneration Area (shown edged blue on the Site Plan at Appendix 1].

The Cabinet Member highlighted that the recommendations put forward to Cabinet were a culmination of work completed over the past 5 years by residents, Council officers and local Councillors. Consultation on the High Road West Master Plan had begun in 2013 and this document had been agreed in 2014, demonstrating strong support for regeneration with 60 % of residents advising that the estate should be demolished and replacement homes built. The procurement process to seek a development partner was then instigated in 2016.

Residents had met with the bidders and challenged bidders, so although they were not involved in the scoring, they were still part of the procurement process.  They also helped develop the design guide which the bidders had based their bids on. At the end of this long process there was proposed to be:

·         Over 2,500 high-quality, sustainable homes made up of at least: 750 affordable homes (a net increase of 539), 191 high quality, safe, Council homes.  These include 155 social rent homes for Council tenants.

·         Over £10m of funding for social and economic support for both businesses and residents, including a contribution of c.£8m for supporting the Tottenham People Priority overall commitments.

·         A cutting edge new Library and Learning Centre and a refurbished Grange Community Hub which will provide improved community facilities early in the scheme.

·         143,500sqft of green spaces for the community including a large new linear community park with an outdoor gym, children’s play area and Grange Gardens; a safe, central green space for local people.

·         A welcoming new civic square which will be an important focus of local events and activities, bringing the community together, promoting cultural activities and enhancing activity and safety at night.

·         Over 130,000sqftof commercial, retail and leisure space throughout the scheme providing a wide range of leisure, employment space, shops, cafes and restaurants around a new civic square.

·         £500k of investment in the town centre and also a £500k fund for events and activities, as well as meanwhile uses which will revitalise the local centre during construction and afterwards.

·         Over 3,300 construction jobs and more than 500 end-user jobs once the development is complete.

·         3000 construction jobs

·         High quality new industrial and maker/artisan space to support businesses from the existing Peacock Industrial Estate

Therefore, based on the objective procurement process outcome, the Cabinet Member recommended, to Cabinet, the appointment of Lendlease as the development partner for the High Road West Scheme.

There were questions put forward from Councillors: Engert, Bevan, Ibrahim, Brabazon and Tucker and the following information noted. [This information obtained from  ...  view the full minutes text for item 58.

[Report of the Strategic Director for Planning, Regeneration and Development. To be introduced by the Cabinet Member for Housing, Planning and Regeneration.] In line with the provisions of the S106 agreement for the planning permission for 500 White Hart Lane, this report proposes the Council acquires affordable residential properties as part of the development; budget allocation from HRA Stock Acquisitions Reserve and Right to Buy Receipts.

The Cabinet Member for Housing, Regeneration and Planning introduced the report which sought authority to acquire the 29 affordable homes at 500 White Hart Lane and also sought delegation to the Director of Regeneration and the s151Officer, after consultation with the Cabinet Member to agree the purchase price and the final terms of the acquisition of these affordable homes.

RESOLVED

1. To agree to the future acquisition of 29 affordable homes for housing purposes to be constructed on the Site for a maximum total sum of £5m plus acquisition process costs and that the monies for the purchases shall be from:

a.    Housing Revenue Account (“HRA”), including but not limited to the ‘HRA Stock Acquisitions Reserve’ which currently has a budget of £6.4m

b.    Right to Buy (“RTB”) capital receipt retained budget

2. To give delegated authority to the Director of Regeneration and the S151 Officer, after consultation with the Cabinet Member for Housing, Regeneration and Planning, to agree the purchase price for each of the properties and the final heads of terms of the acquisition which will be based on the terms of the s106 Agreement found at Appendix 1.

Reasons for decision

Supporting the Council’s housing objectives

The acquisition will increase the Council’s housing stock. Increasing the Council’s housing stock will help address the significant housing demand and housing waiting list in the Borough. Even if some of the properties are used to rehouse Love Lane residents, it will mean that the replacement affordable homes in the High Road West Scheme can be freed up to rehouse residents on the housing waiting list. It will also mean that the Council has a wider variety of unit sizes and typologies, which will provide residents with greater housing choice.

As the Council will be setting the specification of the homes, the Council will have control over the physical quality and performance of the homes. It will also have control over the quality of housing management. All of which support the Housing Strategy objective to drive up the quality of Council homes.          

Supporting the High Road West Scheme and responding to residents’ aspirations

By acquiring these homes and ensuring that Love Lane residents have the opportunity to move to them^[1], the Council is increasing Love Lane residents’ rehousing choice and responding to their request for new homes which are owned and managed by the Council.

Financial Case

The costs of acquiring all of the 29 affordable homes will be c.£4.5m. These acquisitions will qualify for the use of retained RTB capital receipts to fund 30% of the cost of the scheme provided they are affordable rented housing. If the Council does not spend the RTB receipts within 3 years of the receipt, the money will be returned to DCLG together with interest. Therefore, acquiring the 29 affordable units at 500 White Hart Lane ensures that the Council can spend RTB receipts on new affordable homes for Haringey.

Alternative options considered

The s106 Agreement for 500 White Hart Lane sets  ...  view the full minutes text for item 59.

[Report of the Chief Digital and Information Officer. To be introduced by the Cabinet Member for Corporate Resources.] To consider and agree the recommendation of the Shared ICT and Digital Joint Committee that amendments should be made  to the terms of reference for that Committee.

The Cabinet Member for Corporate Resources introduced the report which set out the revisions to the Terms of Reference of the Shared ICT and Digital Service Joint Committee for approval by Cabinet.

The Cabinet Member for Corporate Resources further referred to the legal comments in the report, which highlighted that the Council’s Constitution has set a threshold of £500,000 or above where decisions to award contracts or expenditure on a service would be a key decision, which our constitution prohibits an officer from taking.

This meant that awards of contracts related to the Shared Digital IT spend, where Haringey’s contribution is estimated to be £500,000 or above, that would be taken by the Chief Digital and Information Officer on behalf of Camden and Islington, would be taken in parallel by a Cabinet Member for Haringey.

This was for an intermediate period until a more detailed review of the Shared ICT and Digital Service Joint Committee Terms of Reference is carried out as part of the Governance Model review which will include a review of the current Joint Committee model.

RESOLVED

To agree the revised Terms of Reference for the Shared ICT and Digital Service Joint Committee attached to this report as Appendix A to come into effect from 1 October 2017. The main changes to its Terms of Reference recommended by the Shared ICT and Digital Service Joint Committee meeting on 19 June 2017 were as follows:

That the following be added to the Committee’s procedure note:

Reasons for decision

The Shared ICT and Digital Service Joint Committee Terms of Reference forms part  ...  view the full minutes text for item 60.

To note the minutes of the following:

Cabinet Member Signing 21 June 2017

Cabinet Member Signing 26 June 2017

Cabinet Member Signing 27 June 2017

Cabinet Member Signing 30 June 2017

Cabinet Member Signing 4 July 2017

Cabinet Member Signing 5^th July 2017

Cabinet Member Signing 6 July 2017

Cabinet Member Signing 11 July 2017

Cabinet Member Signing 25 July 2017

Cabinet Member Signing 31 July 2017

Corporate Parenting Advisory Committee 4^th July 2017

RESOLVED

To note the  minutes of the following:

Cabinet Member Signing 21 June 2017

Cabinet Member Signing 26 June 2017

Cabinet Member Signing 27 June 2017

Cabinet Member Signing 30 June 2017

Cabinet Member Signing 4 July 2017

Cabinet Member Signing 5^th July 2017

Cabinet Member Signing 6 July 2017

Cabinet Member Signing 11 July 2017

Cabinet Member Signing 25 July 2017

Cabinet Member Signing 31 July 2017

Corporate Parenting Advisory Committee 4^th July 2017

To note significant and delegated actions taken by Directors  in July and August 2017.

RESOLVED

To note significant and delegated actions taken by Directors  in July and August 2017.

To consider any items admitted at Item 3 above.

None

Note from the Democratic Services &Scrutiny Manager

Item 17  and 18 allow for the consideration of exempt information in relation to items 10 &  3 respectively.

TO RESOLVE

That the press and public be excluded from the remainder of the meeting as the items below contain exempt information, as defined under paragraph, 3  and 5 , Part 1, schedule 12A of the Local Government Act 1972.

RESOLVED

To exclude the press and public from the remainder of the meeting as item 17   contained exempt information, as defined under paragraph, 3  and 5 Part 1, schedule 12A of the Local Government Act 1972.

As per item 10

As per item 58.

None