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Agenda and minutes

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Contact: Xanthe Barker X2957 

Items
No. Item

387.

Apologies

To receive any apologies for absence.

Minutes:

There were no apologies for absence.

388.

Urgent Business

The Chair will consider the admission of any late items of Urgent Business. (Late items of Urgent Business will be considered under the agenda item where they appear. New items of Urgent Business will be dealt with under Item 21 below. New items of exempt business will be dealt with at Item 28 below).

Minutes:

There were no items of Urgent Business.

389.

Declarations of Interest

A Member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:

 

(i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and

(ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room.

 

A Member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.

 

Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct.

Minutes:

No declarations of interest were made.

390.

Minutes pdf icon PDF 99 KB

To confirm the minutes of the Cabinet meeting held on 19 March 2013 as a correct record.

Minutes:

RESOLVED:

 

That the minutes of the meeting held on 19 March 2013 be confirmed as a correct record.

391.

NOTICE OF INTENTION TO CONDUCT BUSINESS IN PRIVATE, ANY REPRESENTATIONS RECEIVED AND THE RESPONSE TO ANY SUCH REPRESENTATIONS

On occasions part of the Cabinet meeting will be held in private and will not be open to the public if an item is being considered that is likely to lead to the disclosure of exempt or confidential information. In accordance with the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 (the “Regulations”), members of the public can make representations about why that part of the meeting should be open to the public.

 

This agenda contains exempt items as set out at item [22] Exclusion of the Press and Public.  No representations with regard to these have been received.

 

This is the formal 5 clear day notice under the Regulations to confirm that this Cabinet meeting will be partly held in private for the reasons set out in this Agenda.

 

Minutes:

No representations were received.

392.

Deputations/Petitions/Questions

To consider any requests received in accordance with Standing Orders.

Minutes:

A deputation request had been submitted and accepted in relation to Item 7, ‘Determination on the Closure of John Loughborough School’, from Mr Samuel, Chair of the school’s Board of Governors.

 

393.

Determination on Closure of John Loughborough School pdf icon PDF 464 KB

(Report of the Director of Children’s Services. To be introduced by the Cabinet Member for Children). The report seeks agreement to close the John Loughborough School with effect from 31 August 2013.

 

Due to the number and size of the appendices in relation to this item they have only been circulated to Cabinet Members in hard copy. They have been published on the Council’s website and are available on request.

 

Additional documents:

Minutes:

Prior to Cabinet considering the report, Mr Samuel, Chair of the John Loughborough School Board of Governors, spoke in opposition to the school’s closure.

 

Mr Samuel began by questioning whether the process followed by the Council in closing the school had been fair and whether the Council could have been more supportive and allowed more time for an Academy sponsor to be found. He contended that the lack of time available had limited that school’s ability to identify a suitable Academy sponsor and suggested that more time should be given to allow that process to take place. It was noted that the school had sought legal advice on this point and had written to the Department of Education on this matter. 

 

Mr Samuel contended that the Council had demonstrated predetermination in its moves to put arrangements in place for pupils to be moved to alternative schools before the final decision with respect to the school’s closure was made. He also contended that comments had been made by the Leader of the Council, at a consultation event, which demonstrated predetermination.

 

Mr Samuel noted that the school aimed to equip pupils with skills that would give them confidence and enable them to contribute to their community. He noted that this was one of the school’s strengths and parents and pupils valued this highly.   Whilst he recognised the Council’s concerns with regard to the school’s performance he argued that the school had taken significant steps to improve performance over recent years.

 

At the conclusion of Mr Samuel’s deputation the Leader disputed an assertion made by Mr Samuel that she had made comments at a consultation event indicating that the decision to close the school was a foregone conclusion.  Cabinet Members were then invited to put questions to Mr Samuel and other members of the deputation.

 

In response to a series of points made with regard to the school’s poor performance and lack of improvement in comparison with other schools in the borough, the school’s head teacher acknowledged that poor levels of performance were not acceptable and agreed that it was important that all children in the borough received a good education. However, she contended that the school had been through a significant period of turbulence, due to a number of changes to its leadership over recent years, which the Council had not taken into account. She emphasised the value the school placed on supporting its pupils emotional well being and personal development and contended that this should also be taken into account.

 

In conclusion the head teacher argued that the decision with respect to the school’s closure should be delayed until the examination results for 2013 and 2014 were known as this would allow measures that had been put in place over this last year to become effective.

 

Cabinet was in agreement that ensuring that young people reached their full potential academically and that they possessed the qualifications and skills they needed in order to find employment was vital. The Council had to  ...  view the full minutes text for item 393.

394.

Academy Conversions pdf icon PDF 106 KB

(Report of the Director of Children’s Services. To be introduced by the Cabinet Member for Children). The report seeks approval to enter into a range of  legal agreements for each of the schools converting to Academy status and for delegated authority to be given to the Director of Children’s Services to agree the terms of these agreements, after consultation with the Cabinet Member for Children’s Services.

 

 

Additional documents:

Minutes:

Cabinet considered a report, introduced by the Cabinet Member for Children, which sought approval to enter into various legal agreements, in order to facilitate the statutory process of the conversion of schools to Academy status.

 

RESOLVED:

 

  1. That the decision of the educational establishments to convert to Academy status be noted.

 

  1. That, in order to facilitate the statutory process and conversion of schools to Academy status, it be approved that for each of the establishments the Local Authority, as appropriate, enter into:

 

Ø  A Commercial Transfer Agreement

Ø  A lease for 125 years where the Local Authority is the freeholder

Ø  Novation and/or assignment of any building contracts

 

  1. That delegated authority be given to the Director of Children’s Services to agree the terms of the documents, as set out above, to be entered into after consultation with the Cabinet Member for Children.

 

Alternative Options Considered

None – this is a statutory process following the exercise of the educational establishments’ discretion to choose to convert to academy status under the Academies Act 2010.

 

Reasons for Decision

This is a statutory process following the exercise of the educational establishment’s choice to convert to academy status under the Academies Act 2010.

 

395.

Rhodes Avenue School Expansion Project - Re-Procurement of Phase 3 pdf icon PDF 112 KB

(Report of the Director of Children’s Services. To be introduced by the Cabinet Member for Children). The report seeks approval to appoint contractors for the Rhodes Avenue School Phase 3 Expansion project.

 

Minutes:

Cabinet considered a report, introduced by the Cabinet Member for Children, which sought approval to vary the third phase of the contract with Balfour Beatty Scottish and Southern Ltd, to deliver the Rhodes Avenue Phase 3 Expansion Project.

 

Exempt information pertaining to the report was considered under agenda item 24.

 

RESOLVED:

 

  1. That the variation of Phase 3 of the contract with Balfour Beatty Scottish and Southern Ltd in the sum of £3,699,118, which is fully funded from the Capital Programme, be approved.

 

  1. That the issuing of a letter of variation in respect of the variation, prior to formal contract signature for 10% of the variation value in the sum of £369,911, be approved.

 

  1. That it be noted that the total cost of Phase 3, including all fees and other associated costs, as defined in the exempt part of the report, in the sum of £4,360,000 and to approve this value as the cash limit budget for this phase of the project.

 

  1. That it be noted that the current provision within the CYPS capital programme for Phase 3 of Rhodes Avenue Expansion was £2,700,000 and agree therefore that a virement was approved from the CYPS capital programme contingency in the sum of £1,600,00 to support the cash limit budget recommended above. 

 

Alternative Options Considered

The following alternative options were considered:

 

Ø  Do nothing – this option would not achieve the authority’s key responsibility in providing sufficient primary school places

Ø  Reduce Scope – This failed to address existing condition and suitability issues contained within the project brief

 

To continue with existing contractual arrangements (traditional contract) – This did not provide the Council with cost and time certainty

 

Reasons for Decision

To complete the expansion of Rhodes Avenue Primary School to service the increased pupil numbers in the area and to minimise the Council’s exposure to costs and further delays to the programme by varying the final phase of work as a Design and Build project.

 

396.

Revenues, Benefits and Customer Services - Introduction and Application of Social Fund pdf icon PDF 974 KB

(Report of the Assistant Chief Executive. To be introduced by the Cabinet Member for Finance and Carbon Reduction). This report sets out delivery options and recommendations with regard to how Haringey Council will deliver the Support Fund going forward.

 

Additional documents:

Minutes:

Cabinet considered a report, introduced by the Cabinet Member for Finance and Carbon Reduction, which sought approval of the proposed Social Fund Policy.

 

The Leader noted that there was a limited budget available for this within any given financial year and that once the fund had been used there was no further funding available even if people were able to demonstrate need. She placed on record her concern that there would be an increasing number of people applying to the fund at a time when the Government had reduced the fund by 15% upon its transferral of management to Local Authorities. 

 

RESOLVED:

 

  1. That the process for procuring an external supplier to run the Haringey Support Fund scheme, with a proposed contract commencement date after the 1August 2013, be agreed, in accordance with the criteria developed by the Council and documented in the specification for the procurement process.

 

  1. That it be agreed that an interim solution would be operational from 1 April until such time as the Council would go live with the new provider, which was anticipated as being after 1 August 2013, and that the delivery of the Haringey Support Fund would be administered in-house whilst the procurement process was completed and Cabinet approval was obtained on the preferred supplier.

 

  1. That authority be delegated to the Assistant Chief Executive to make procurement decisions necessary to support the fulfilment of the interim in-house solution, within the allocated financial budget envelope for both administration and awards (value £451,641), as detailed in section 6 of the report, and that as part of this authority also be delegated in respect of the finalisation of a waiver and award of contract to local supplier ‘ReStore’ up to a value of £160,00.

 

  1. That it be noted that the Support Fund policy, set out in Appendix C of the report, would be used during the interim period and to inform the procurement process. 

 

Alternative Options Considered

The following options were considered, and summarised below:

Absorb the funding to support other Haringey strategies

The funding could be used to support other council aims and objectives in line with current priorities, as follows:

Ø  Work with local businesses to create jobs

Ø  Deliver regeneration to key areas of the borough

Ø  Tackle the housing challenges

Ø  Improve school standards and outcomes for young people

Ø  Deliver responsive, high quality services to residents

 

This option was not taken forward as it would not fulfil the immediate need of current users of the Social Fund in line with guidance issued by the Department of Works and Pensions (DWP) and as a minimum we would have to signpost those in the community who are most vulnerable to alternative sources of either funding or assistance.

Develop a scheme that replicates the current scheme using additional Council funding

The discretionary arm of the Social Fund will be abolished by the Welfare Reform Act 2012 and local authorities will receive reduced funding to enable them to provide locally-administered assistance to the  ...  view the full minutes text for item 396.

397.

Revenues, Benefits and Customer Services: Policy for the Award of Discretionary Council Tax Reductions (Section 13a) pdf icon PDF 2 MB

(Report of the Assistant Chief Executive. To be introduced by the Cabinet Member for Finance and Carbon Reduction). The report seeks approval of a policy for the award of discretionary reductions for Council Tax under the Section 13A(1)(c) of the Local Government Finance Act 1992.

 

Minutes:

Cabinet considered a report, introduced by the Cabinet Member for Finance and Carbon Reduction, which sought agreement of a policy in relation to the award of discretionary reductions in Council Tax under the Section 13A (1) (c) of the Local Government Finance Act 1992.

 

RESOLVED:

 

That the policy, as set out in Appendix A of the report, be approved and that the application, as set out in Appendix B, of the report be noted.

 

Alternative Options Considered

Section 13A(1) (c) of the Local Government Finance Act 1992 gives Local Authorities a general discretion to reduce a person’s Council Tax to such extent as the Authority thinks fit. By virtue of the Council Tax Reduction Schemes (Prescribed Requirement) (England) Regulations 2012, all persons liable for Council Tax are entitled to apply for such a discretionary reduction. Therefore the Council needs to review its policy in the regard to determine how such applications are to be assessed.

 

Reasons for Decision

It is a statutory requirement to have a policy and process in place for all persons liable for Council Tax to request a discretionary reduction. 

 

 

398.

Public Health Budget 2013/14 pdf icon PDF 297 KB

(Report of the Director of Public Health. To be introduced by the Cabinet Member for Health and Adult Services). The report seeks approval to fund the current portfolio of Public Health services and programmes for 2013/14 in order to provide stability during the transfer of responsibility for Public Health from the Department of Health to Local Authorities.

Minutes:

Cabinet considered a report, introduced by the Cabinet Member for Health and Adult Services, which sought agreement to continue to fund the current portfolio of public health services and programmes for 2013/13 and to undertake a programme of review of the current commitments for 2013/14 in the Public Health portfolio.

 

In response to a series of questions Cabinet was advised that the budget for tackling teenage pregnancy reflected that significant improvements had been made in this area; however, work was ongoing. The £1m contingency sum was an inherited budget reflecting that there was risk attached to the sexual health budget.

 

Cabinet was advised that whilst responsibility of tackling infectious diseases fell within the responsibility of the Local Authority immunisation was the responsibility of NHS England. Given the current outbreak of Measles in other parts of the UK Local Authorities and NHS England were working closely on plans to address this.

 

RESOLVED:

 

  1. That approval be given to continue to fund the current portfolio of public health services/programmes in 2013/14 at the estimated commitments of £13.800m.

 

  1. That it be agreed that in 2013/14 a programme review of the current commitments in the current public health portfolio be undertaken.

 

  1. That plans for £2.7m new spend in 2013/14 be noted.

 

  1. That it be agreed that a contingency of £1m in 2013/14 be allowed.

 

  1. That the proposed use of an earmarked reserve to smooth funding between years be noted.

 

Alternative Options Considered

A ring fenced public health grant is being provided to enable Local Authorities to discharge their new public health responsibilities. Current funding and future proposals for investment are based on grant conditions (see Appendix 1).

 

Reasons for Decision

Information is provided in sections 2 and 3 of the report.

 

399.

Haringey's Community Infrastructure Levy - Draft Charging Schedule and Updated Community Infrastructure Plan pdf icon PDF 3 MB

(Report of the Director of Place and Sustainability. To be introduced by the Cabinet Member for Economic Development and Social Inclusion). The report provides an update on the progress in preparing for the introduction of Haringey’s Community Infrastructure Levy (CIL) and seeks approval for public consultation on the Draft Charging Schedule.

 

Minutes:

Cabinet considered a report, introduced by the Cabinet Member for Economic Development and Social Inclusion, which sought approval to proceed with public consultation in April-May 2013 for four weeks on the Draft Charging Schedule for Haringey’s Community Infrastructure Levy (CIL).

 

As detailed in the report the Cabinet Member for Economic Development and Social Inclusion advised that in order to ensure that the building of affordable housing remained viable the rates for the borough had been set at a level slightly below maximum threshold of viability identified in the report conducted by BNP Paribas.

 

RESOLVED:

 

  1. That it be agreed to proceed to public consultation in April-May 2013 for four weeks on the Charging Schedule for Haringey’s Community Infrastructure Levy (CIL), as set out in Appendix 1 of the report, with the Draft Schedule keeping the CIL tariff levels and boundaries, as agreed by Cabinet in July 2012, with two newly added categories into the CIL tariff; student housing and miscellaneous/all other uses.

 

  1. That the list of priority project categories (Re. 123 list) that could be partially funded by the CIL be agreed, noting that this  formed part of the Charing Schedule set out in Appendix 1 of the report.

 

  1. That it be agreed that the Community Infrastructure Plan (CIP) and the Reg 123 list be kept under review and the most up to date versions of both documents be provided before submission of the CIL Draft Charging Schedule for independent examination.

 

  1. That it be agreed that the Cabinet Member for Economic Regeneration and Social Inclusion be delegated authority to agree minor changes to the Draft Charging Schedule, if needed, before the public consultation commenced.

 

  1. That the Council’s draft response to the Preliminary Charging Schedule consultation outcomes, set out in Appendix 4 of the report,  be noted and agreed.

 

  1. That it be agreed that, subject to there being no major issues requiring changes to the charging schedule arising from the consultation, sign off by the Cabinet Member for Economic Regeneration and Social Inclusion would be sought prior to submission of the schedule and the relevant body responsible for undertaking the Examination in Public.

 

Alternative Options Considered

In order to fully assess the potential for higher revenues that CIL may bring towards the cost of essential infrastructure, we have modelled the following options for CIL charging tariff since the July 2012 consultation draft:

 

Ø  Reassess the level of CIL tariff in certain wards in the east with a view of increasing it, especially south east Tottenham.

Ø  Consider higher rates for employment land which may be subject to change to residential use

Ø  Include development types in the CIL schedule that we have not considered before. This would require an evidence base as to why these developments are not included in the CIL.

 

To assess the viability of these approaches, further evidence was sought from our consultants BNP Paribas. They confirmed that the first two options were not viable and therefore are not currently being pursued. The third option yielded two new development  ...  view the full minutes text for item 399.

400.

Protheroe House, Chestnut Road, N17 - Appropriation of Land for Planning Purposes pdf icon PDF 213 KB

(Report of the Director of Place and Sustainability. To be introduced by the Cabinet Member for Economic Development and Social Inclusion). The report seeks approval of the appropriation of land for planning purposes to enable the site to be redeveloped for Extra Care Supported Housing in accordance with the Council’s regeneration objective for the area.

 

Minutes:

Cabinet considered a report, introduced by the Cabinet Member for Finance and Carbon Reduction, which sought approval for land at Protheroe House, Chesnut Road, Tottenham (currently held for housing purposes) to be appropriated for planning purposes. This would enable the site to be redeveloped for Extra Care Supported Housing, in accordance with the Council’s regeneration objectives for the area.

 

RESOLVED:

 

That the appropriation of land at Protheroe House, Chesnut Road, Tottenham, N17 (currently held for housing purposes) and as shown edged in red on the appended plan to the report, reference 2363a, for planning purposes under Section 122 of the Local Government Act 1972, be approved.

 

Alternative Options Considered

Not appropriate – if the appropriation is not carried out there is a risk that the proposed re-development scheme may be frustrated by third party rights, which would in turn frustrate the Council’s regeneration objectives for this site.

 

Reasons for Decision

Appropriation of the site for planning purposes will facilitate the development of extra care housing in line with the Council’s previous Cabinet decision of 16 October 2012 by ensuring that the re-development is not frustrated by third party rights.

 

401.

Finsbury Park Track and Gym and Tennis Court Leasing pdf icon PDF 8 MB

(Report of the Director of Place and Sustainability. To be introduced by the Cabinet Member for Communities). The report seeks approval to enter into long term leases with the Finsbury Park Sports Partnership Limited for Finsbury Park Track and Gym and Tennis Courts.

Additional documents:

Minutes:

Cabinet considered a report, introduced by the Cabinet Member for Communities, which sought approval to enter into long term leases with the Finsbury Park Track and Gym and Tennis Courts. This followed Cabinet’s decision on 13 November 2012 to authorise the transfer of these facilities to the Partnership.

 

Exempt information pertaining to the report was considered under agenda item 25.

 

It was noted that concerns were raised by Friends of Finsbury Park in respect of this item. Cabinet was advised that there was no legal requirement to circulate details of the lease to interested parties.

 

RESOLVED:

 

  1. That the disposal of Finsbury Park Track and Gym Area and Tennis Courts Area (both of which are shown edged in red on the site plans attached at Appendix 1), be approved, by entering into the Agreement to Lease and Leases (attached as Appendices 4, 5 and 6) with the Finsbury Park Sports Partnership Limited.

 

  1. That authority be delegated to the Director of Place and Sustainability, after consultation with the Cabinet Members for Communities and Finance and Carbon Reduction, to agree any minor amendment to the Leases.

 

  1. That the fallback position (outlined in 4.6 of the original report considered by Cabinet) if the Council was unable to award the full lease to the Partnership, be noted as follows :

 

‘Whilst we are confident that the Partnership will achieve the milestones, there are a number of risks that they will need to overcome and thus the fallback position would be to seek separate leasehold agreements for the individual sports facilities’

 

Alternative Options Considered

These were set out in the 8 February 2011 and 13 November 2012 Cabinet reports. 

 

Reasons for Decision

The decision is required to implement the approach agreed by Members at the 8 February 2011 Cabinet meeting to lease out the facility to local clubs/agencies.

 

The public consultation completed indicates strong support for a change to park opening hours and improved sports facilities at Finsbury Park.

 

Cabinet authorised the disposal of Finsbury Park Track and Gym and the tennis courts on 13 November 2012 to the Finsbury Park Sports Partnership on terms to be agreed an in accordance with the key milestones. Risk in adopting this decision is mitigated by the two step approach incorporating the initial ‘Agreement to Lease’ phase.

 

402.

Delivering Targeted Services for Haringey's Orthodox Jewish Community pdf icon PDF 109 KB

(Report of the Director of Children’s Services. To be introduced by the Cabinet Member for Children). The report seeks agreement to the waiver of Contract Standing Orders in respect of four contracts for the provision of targeted support for children’s services for the Orthodox Jewish Community within Haringey.

Minutes:

Cabinet considered a report, introduced by the Cabinet Member for Children, which sought agreement to waive the requirement to use the quotation procedure under Contract Standing Orders (CSO) 8.01, as allowed under CSO 10.1, in respect of four contracts for the provision either of early education and childcare or of family support and children’s centre services targeted at the Orthodox Jewish Community within Haringey.

 

RESOLVED:

 

That approval be given to a waiver of Contract Standing Order (CSO) 8.01 (requirement to use quotation procedure for contracts valued £100k or less) as allowed under CSO 10.1 on the grounds that, as set out in CSO 10.01.1(d), that it is in the Council’s interests in respect of the following contracts:

 

Provider

Service Type

YesodayHatorah Community Nursery

Childcare

 

ChabadLubavitch UK

Childcare

 

Lubavitch Ruth Lunzer Girls Primary School

Children’s Centre Services

 

EzerLeyoldos Limited

 

Family Support

 

Alternative options considered

The option of tendering all expiring contracts for 1st April 2013 was considered and discounted on the grounds that:

 

The tendering process would need to be informed by a robust assessment of need; this exercise has already been commissioned by Public Health but is not scheduled for completion in the timescales needed for a tendering exercise to be completed; with contracts in place from the 1st April 2013.

 

The proposal is for interim one year contracts with an option to extend for a further year.  This has been discussed with the Corporate Procurement Team, and it was concluded that the proposed approach represents the best and most appropriate way forward for the Council.  The option to deliver these in-house has been explored but at this time it is not feasible to develop alternative provision that is culturally appropriate.

 

It is intended that the initial one year contract period will enable the Children and Young People’s Service to maintain service provision whilst all contracts, monitoring processes and outcomes are reviewed as part of a move by the Children and Young People’s Service to an integrated commissioning process; with a particular focus on value for money.

 

Reasons for Decision

The four contracts expire on the 31st March 2013 and as these services enable the Council to provide access to services for children and families from its Orthodox Jewish Community, it is necessary to make a decision to award a new contract.

 

403.

Procurement Report: Community Meals pdf icon PDF 119 KB

(Report of the Director of Adult and Housing Services. To be introduced by the Cabinet Member for Health and Adult Services). The report seeks approval to entering into an Access Agreement with the London Borough of Hammersmith and Fulham, as lead Council, in order to access a Framework Agreement.

 

Minutes:

Cabinet considered a report, introduced by the Cabinet Member for Health and Adult Services, which sought agreement to provide community meals through a Five-Borough Framework Agreement.

 

RESOLVED:

 

  1. That approval be given to the Council entering into an Access Agreement with the London Borough of Hammersmith and Fulham, as lead Council, in order to access a Framework Agreement.

 

  1. That the award of a contract under Contract Standing Orders 7.01. and 9.07.1d too Sodxeo Limited for a period of 3 years from 3 May 2013, with the option to extend to further periods of one year each, which would be subject to Contract Standing Orders 5.02.a, be approved.

 

Alternative options considered

Council officers considered and tested three options including the recommended option to join a consortium.

 

The option to renegotiate the existing contractual arrangements with the current provider Sodexo Limited was discounted on the basis that the existing contractual arrangements had expired and had been extended to the maximum period the Council’s Contract Standing Orders and European and UK Procurement regulations will allow.

 

The second option would require the Council to re-commission and procure the existing community meals service based on the current volume of meals.   This would have required officers to undertaken a commissioning process that would have committed additional time and human resources to a full tender process.

 

In addition to the officer time, physical and financial resources needed to undertake a standalone commissioning and procurement process, the cost of a community meals service would significantly increase due to declining meal volumes.

 

The third option to join a consortium with six other London Boroughs is the preferred option, and is the subject of this report.  The preferred option will provide the Council with an opportunity to realise greater value for public money, attract a provider that is able to meet and deliver a community meals service that offers genuine choice and is able to meet all the quality requirements the Council demands. This will also ensure we are able to achieve nutritional standards and service delivery that meets the needs of the community in Haringey.

 

Reasons for Decision

The total contract value of Haringey Council’s community meals service exceeds the European Union procurement threshold, which as a part B service, is £173,934.  This places a requirement upon the Council to subject this service to a market testing exercise which was undertaken through a formal tender process.   

 

Cabinet are asked to agree the recommendations in section 4 of this report so that the Council can enter into an access agreement with the lead local authority hosting the new framework agreement, for the provision of community meals.

 

By entering into an access agreement in respect of community meal provision, the Council will achieve better value for money, than if it had decided to tender for the service independently.

404.

Award of Housing Related Support Contracts - Generic Floating Support pdf icon PDF 137 KB

(Report of the Director of Adult and Housing Services. To be introduced by the Cabinet Member for Housing). The report seeks approval of the award of new contracts for the provision of Housing Related Support.

Minutes:

Cabinet considered a report, introduced by the Cabinet Member for Health and Adult Services, which sought agreement to the award of new contracts in two lots, in line with Contract Standing Order (CSO) 9.07 following a robust tendering process.

 

Exempt information pertaining to the report was considered under agenda item 26.

 

RESOLVED:

 

That the award of contracts to the successful tenderers in accordance with Contract Standing Order (CSO) 9.7.1(d) as follows be approved:

 

Ø  Lot 1 Family Mosaic, to commence 3 June 2013

Ø  Lot 2 One Housing, to commence 1 August 2013

 

Alternative options considered

The option of extending the existing contracts was not available as these contacts had previously been extended.  No other options were considered.

 

Reasons for Decision

The contracts for generic floating support were both due to expire this year, on 31 March 2013 for families, teenage parents and a mediation service (Lot 1) and on 31 July 2013 for single people and couples without children (Lot 2). It was therefore necessary to tender this requirement to achieve value for money.

 

As a result of the procurement process, which has been carried out in line with the Procurement Code of Practise, it is necessary to award the contract to the successful tenderers in accordance with CSO 9.7.1(d).

 

405.

Contract for Renewal of Cash/Cheque Collection Services pdf icon PDF 93 KB

(Report of the Director of Corporate Resources. To be introduced by the Cabinet Member for Finance and Carbon Reduction). The report seeks approval to award a contract for the provision of cash collection and delivery services.

Minutes:

Cabinet considered a report, introduced by the Cabinet Member for Finance and Carbon Reduction, which sought approval to award a contract for the provision of cash collections and delivery services.

 

Exempt information pertaining to the report was considered under agenda item 27.

 

RESOLVED:

 

  1. That approval be given to entering into an Access Agreement with the Eastern Shires Purchasing Organisation (ESPO) in order for the Council to utilise the Framework Agreement for cash collection services.

 

  1. That approval be given to the award of the contract for cash collection and delivery services to BDI Securities UK Limited under the Framework Agreement for a period of two years from 23rd May 2013 with an option to extend for up to two years in annual increments.

 

Alternative options considered

The London Borough of Enfield approached the Council offering a shared service arrangement for the provision of a cash collection service, whereby Enfield staff would collect and deliver the cash to a central location and then a third party would deliver it to the bank. Officers fully investigated this option and found there were a number of significant issues with taking up this option. 

 

Firstly, Enfield was unable to take on the contract until October 2013 at the earliest, some six months after the current six month contract extension ends. Secondly, there was a significant risk around staffing as Enfield were only willing to take on the contract if the existing contractor’s staff undertaking the current contract were transferred over under TUPE regulations. The current contractor has confirmed in writing that no members of staff are willing to transfer. The price quoted by Enfield was also £49k higher than the price under the framework agreement recommended in this report.

 

Finally, legal advice was received that if the Council were to enter into this arrangement, it would not be compliant with procurement regulations, due to the way Enfield’s contract with their third party had been arranged. As a result of the all these issues, this option was judged not to be in Haringey’s interests to pursue any further with Enfield.

 

Reasons for Decision

The contract for cash collection and delivery services expires on 22nd May 2013 and as this is a service the Council requires, it is necessary to make a decision to award a new contract.  Due to the value of the contract, this is required to be a Cabinet decision. The recommendation to award this contract to BDI Securities UK Limited under the Eastern Shires Purchasing Organisation framework has been made following a benchmarking exercise to compare the framework with the current contract.

 

406.

Significant and Delegated Actions pdf icon PDF 286 KB

To note delegated and significant actions taken by officers since the previous Cabinet meeting.

 

To be added

Minutes:

RESOLVED:

 

That the delegated decisions and significant actions taken since the last Cabinet meeting be noted.

407.

New Items of Urgent Business

To consider any items admitted at Item 2 above.

Minutes:

There were no new items of Urgent Business.

408.

Exclusion of the Press and Public

Note from the Head of Local Democracy and Member Services

 

Items 23, 24, 25, 26, 27 and 28 allow for the consideration of exempt information in relation to Items 2, 3, 17, 18, 20 and 21 respectively, which appear earlier in the agenda. 

 

RESOLVED:

 

That the press and public be excluded from the remainder of the meeting as the items below contain exempt information, as defined under paragraph 3, Part 1, schedule 12A of the Local Government Act 1972.

 

Minutes:

RESOLVED:

That the press and public be excluded from the remainder of the meeting as the items below contained exempt information, as defined under paragraph 3, Part 1, schedule 12A of the Local Government Act 1972.

 

409.

Minutes

To confirm the exempt minutes of the Cabinet meeting held on 19 March 2013 as a correct record.

Minutes:

RESOLVED:

 

That the exempt minutes of the Cabinet meeting held on 19 March 2013 be confirmed as a correct record.

410.

Rhodes Avenue School Expansion Project - Re-Procurement of Phase 3

To consider exempt information pertaining to Item 9 above.

Minutes:

Exempt information was considered pertaining to Item 9.

411.

Finsbury Park Track and Gym and Tennis Court Leasing

To consider exempt information pertaining to Item 15 above.

 

Minutes:

Exempt information was considered pertaining to Item 15.

 

412.

Award of Housing Related Support Contracts - Generic Floating Support

To consider exempt information pertaining to Item 18 above.

 

Minutes:

Exempt information was considered pertaining to Item 18.

 

413.

Contract for Renewal of Cash/Cheque Collection Services

To consider exempt information pertaining to Item 19 above.

 

 

Minutes:

Exempt information was considered pertaining to Item 19.

 

414.

New Items of Exempt Urgent Business

To consider any items admitted at Item 2 above.

 

Minutes:

There were no new items of exempt items of Urgent Business.