Agenda and minutes

Contact: Felicity Foley, Committees Manager 

Note: To watch the meeting, click the link on the agenda frontsheet 

Items
No. Item

45.

FILMING AT MEETINGS

Please note that this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method. Although we ask members of the public recording, filming or reporting on the meeting not to include the public seating areas, members of the public attending the meeting should be aware that we cannot guarantee that they will not be filmed or recorded by others attending the meeting. Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on.  By entering the meeting room and using the public seating area, you are consenting to being filmed and to the possible use of those images and sound recordings.

 

The chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual or may lead to the breach of a legal obligation by the Council.

Minutes:

The Chair informed all present that the meeting was being live streamed on the Council’s website.

46.

APOLOGIES FOR ABSENCE

Minutes:

Apologies for absence were received from Cllr da Costa.

47.

URGENT BUSINESS

The Chair will consider the admission of any late items of urgent business. (Late items will be considered under the agenda item where they appear. New items will be dealt with at items 13 & 20 below).

Minutes:

None.

48.

DECLARATIONS OF INTERESTS

A member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:

 

(i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and

(ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room.

 

A member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.

 

Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct.

Minutes:

None.

49.

QUESTIONS, DEPUTATIONS OR PETITIONS

To consider any questions, deputations or petitions received In accordance with Part 4, Section B29 of the Council's Constitution.

Minutes:

None.

50.

MINUTES pdf icon PDF 414 KB

i.              To approve the unrestricted minutes of the Alexandra Palace and Park Board held on 14 September 2020 and 20 October 2020 as an accurate record of the proceedings.

 

ii.            To receive the minutes of the Alexandra Park and  Palace Advisory  Committee held on 5 November 2020 and to consider any recommendations from that Committee.

 

iii.           To receive and consider the minutes of the joint Alexandra Park and Palace Advisory Committee & Alexandra Palace and Park Consultative Committee held on 5 November 2020.

Additional documents:

Minutes:

RESOLVED that

 

i.          The minutes of the Alexandra Palace and Park Board meeting held on 14 September 2020 be approved subject to the following amendments:

 

Minute item 30, paragraph 3 be amended to read:

It was important to place on record the value of the FOAPT, and Ms Stewart passed on the Executive Team’s particular thanks to Nigel Willmott and Pat Brearey.  The report recommended that the constitution of the FoAPT be amended to delete the delegation from the Trust Board of a member to the FoAPT committee. This would bring the FOAPT in line with other stakeholder and special interest groups such as the Friends of Alexandra Park.

 

ii.         The minutes of the Alexandra Palace and Park Board meeting held on 20 October 2020 be approved;

 

iii.       The minutes of the Alexandra Park and Palace Advisory Committee held on 5 November 2020 be noted; and

 

iv.       The minutes of the joint Alexandra Park and Palace and Advisory Committee & Alexandra Palace and Park Consultative Committee held on 5 November 2020 be noted.

51.

REPORT FROM THE CHAIR OF THE FINANCE, RESOURCE, RISK & AUDIT COMMITTEE (FRRAC) pdf icon PDF 116 KB

To note the feedback report.

Minutes:

Councillor Carlin introduced the report as set out.

 

RESOLVED that the report be noted.

52.

CEO's REPORT pdf icon PDF 168 KB

To note the general update on the Charity’s activities.

Minutes:

Louise Stewart, Chief Executive Alexandra Palace, introduced the report as set out.  Since the preparation of the report the Palace had received confirmation of £2.9m of funding from the Culture Recovery Fund which would support recovery and delivery of the five year plan.

 

Following questions from the Board, it was noted that:

 

-           Final snagging of the East Wing - inspections had been regularly undertaken since completion, with no issues to report currently.

-           Ice Rink – the Covid measures implemented were concentrated on the management of people entry and egress.  The reception area had been moved for the safe flow of people, protective screens installed and signage requesting people to wear masks when not on the ice.

-           Anti-Social Behaviour continued to be an issue.  Security was in place to protect the assets and vehicles were moved on, however despite support from the Police they continued to return.  Further night time road closures were being considered but there were cost implications to this.  A further risk assessment would be conducted and the Local Authority would be liaised with around any changes required and costs associated.  Implementing car park charging would enable the Trust to reclaim control of the park.

-           Darts would continue to take place at the Palace, but behind closed doors with no public attendance.

-           Park visitors increased enormously, but there was little data on where visitors came from.  It was hoped that some would continue to be regular visitors to the park in the future.

 

RESOLVED that the report be noted.

53.

CAR PARK CHARGING pdf icon PDF 140 KB

To note the update.

Additional documents:

Minutes:

Louise Stewart, Chief Executive Alexandra Palace, introduced the report as set out and explained that the project team was now in place and aimed to deliver by April 2021.  The auditors had been challenged on their original advice that parking should be treated as commercial trading.  Advice had been sought to achieve the most financially efficient outcome for the Trust and to guarantee the income from the charges for the Trust.  If the auditors’ opinion was to establish a new subsidiary then a further decision would be required by the Board.

 

Further information would be provided to the Board when received.

 

RESOLVED to note:

i.       the progress made on the car park charging project and the target implementation date of April 2021;

ii.      the possibility that, to achieve the financially efficient treatment of the income and to effectively manage risk, the Trust may need to establish a second trading subsidiary;

iii.     that a special Trustee Board meeting may be required in January/February to finalise the financial and governance arrangements for parking income and management.

54.

FINANCE UPDATE

To receive a verbal update on the financial position of the Trust.

Minutes:

DorotaDominiczak, Finance Director Alexandra Palace, provided a verbal update on the financial position of the group as considered by the FRRAC on 10 November 2020 and the subsequent announcement of the Culture Fund Recovery (CRF).

 

            Before the receipt of the CRF the Trust was expected to break even in the current year.  With the CRF, the Trust was now predicted to achieve a a cash surplus into the next financial year which would help enormously as the Trust was not expecting to receive a Gift Aid contribution from the Trading Company in 2021.

 

            The Vice Chair expressed thanks to the senior leadership team for their achievements in such a difficult year.  This was echoed by the Chair.

 

RESOLVED to note the update.

55.

APTL BOARD APPOINTMENTS pdf icon PDF 118 KB

To note the report.

Minutes:

Louise Stewart, Chief Executive Alexandra Palace, introduced the report as set out.  The report highlighted that the appointment of a Non-Executive Director (NED) as Vice-Chair to the APTL Board had created the need for a remuneration scale for independent directors (which Board Members would be considering under the exempt section of the meeting). 

 

RESOLVED that the report be noted.

 

56.

FUNDRAISING UPDATE pdf icon PDF 237 KB

To note the report on public fundraising to date.

Minutes:

Louise Stewart, Chief Executive Alexandra Palace, introduced the report as set out.  To date a phenomenal amount of fundraising had been achieved given the difficult year, £4.2m from public fundraising and the CRF.

 

The Board felt it was important to place on record its thanks to the public for continuing to support the Palace.  Louise Stewart explained that social media and press releases were used to thank the public and all funders.

 

RESOLVED that the report be noted.

57.

ANY OTHER UNRESTRICTED BUSINESS THE CHAIR CONSIDERS TO BE URGENT

Minutes:

None

58.

FUTURE MEETINGS

29 March 2021

Minutes:

26 January 2021 (additional, to be confirmed)

29 March 2021

59.

EXCLUSION OF THE PUBLIC AND PRESS

Items 16-20 are likely to be subject of a motion to exclude the press and public from the meeting as they contain exempt information as defined in Section 100a of the Local Government Act 1972; Para 3 - information relating to the business or financial affairs of any particular person (including the authority holding that information), and Para 5 – Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

 

Minutes:

RESOLVED that the press and public be excluded from the meeting for the consideration of items16-20 as they contain exempt information as defined in Section 100a of the Local Government Act 1972; Para 3 - information relating to the business or financial affairs of any particular person (including the authority holding that information), and Para 5 – Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

60.

MINUTES

To confirm the exempt minutes of the Alexandra Palace and Park Board held on 14 September 2020 as an accurate record of the proceedings.

Minutes:

RESOLVED that the exempt minutes of the Alexandra Palace and Park Board held on 14 September 2020 be approved.

61.

EXEMPT - DRAFT END OF YEAR REPORT AND ACCOUNTS

Additional documents:

Minutes:

The recommendations in the report were approved.

62.

EXEMPT - APTL CHAIR'S FEEDBACK REPORT

Minutes:

The recommendations in the report were approved.

63.

EXEMPT = APTL REMUNERATION SCALE FOR NON-EXECUTIVE DIRECTORS

Minutes:

The recommendations in the report were approved.

64.

ANY OTHER EXEMPT BUSINESS THE CHAIR CONSIDERS TO BE URGENT

Minutes:

None.