Agenda and minutes

Apologies for absence were received from Councillor Stewart, Colin Marr and Denis Heathcote.

Apologies for lateness were received from Nigel Wilmott.

The Chair will consider the admission of any late items of urgent business. (Late items will be considered under the agenda item where they appear. New items will be dealt with at items 11 and 16 below).

There was no urgent business to discuss.

A member with a personal interest in a matter who attends a meeting of the authority at which the matter is considered must disclose to that meeting the existence and nature of that interest at the commencement of that consideration, or when the interest becomes apparent.

A member with a personal interest in a matter also has a prejudicial interest in that matter if the interest is one which a member of the public with knowledge of the relevant facts would reasonably regard as so significant that it is likely to prejudice the member's judgment of the public interest and if this interest affects their financial position or the financial position of a person or body as described in paragraph 8 of the Code of Conduct and/or if it relates to the determining of any approval, consent, licence, permission or registration in relation to them or any person or body described in paragraph 8 of the Code of Conduct.

There were no declarations of interest.

To consider any questions, deputations or petitions received In accordance with Part 4, Section B29 of the Council's Constitution.

There were no such items.

To note the appointment of the three Consultative Committee representatives to the Board in a non-voting capacity and observer of the Statutory Advisory Committee for the Municipal Year 2012/13  as follows:

Non-voting representatives

Mr C Marr

Ms V Paley

Mr N Willmott

Observer

Mr D Heathcote (Chair, Alexandra Palace and Park Statutory Advisory Committee)

NOTED the appointment of the three Consultative Committee representatives to the Board in a non-voting capacity and observer of the Statutory Advisory Committee for the Municipal Year 2012/13 as follows:

Non-voting representatives

Mr Colin Marr

Ms Val Paley

Mr Nigel Willmott

Observer

Mr Denis Heathcote (Chair, Alexandra Palace and Park Statutory Advisory Committee)

i.                    To confirm the unrestricted minutes of the Alexandra Palace and Park Board held on 3 April 2012 as an accurate record of the proceedings.

ii.                  To receive the draft minutes of the Alexandra Park and Palace Advisory  Committee held on 22 May 2012,  and to consider any recommendations from that Committee (TO FOLLOW)

iii.                To note the draft minutes of the informal joint Alexandra Palace and Park Consultative Committee, and Alexandra Park and Palace Advisory  Committee held on 22 May 2012 (TO FOLLOW)

iv.                 To note the draft minutes of the Alexandra Palace and Park Consultative Committee held on 22 May 2012. (TO FOLLOW)

RESOLVED

That the unrestricted minutes of the Alexandra Palace and Park Board meeting held on 3 April 2012 be confirmed as an accurate record of proceedings.

To consider the report of the Chief Executive, Alexandra Palace and Park.

Duncan Wilson – Chief Executive – introduced the report as set out in the agenda pack.

NOTED

·        Bates Wells and Braithwaite had been appointed as Trust Lawyers.  The appointment had been confirmed on 21 May 2012 and BWB would be asked to attend the next Board meeting on 24 July 2012.

·        The ticketed torch relay event at Alexandra Palace had sold out within 40 minutes.

·        The Red Bull event was an overall success.  There were some noise issues, but if a similar event were to take place again then these issues could be dealt with.  It was important to remember that the event took place between midday and 17.00 – so any noise disturbance would have occurred during this time.  Another event had also taken place on the same day in Priory Park nearby, so some complaints received regarding noise could have been due to the other event and not Red Bull. 

·        Due to the bad weather, it had not yet been possible to reseed the grass – this would happen in due course, and would be reseeded with the same acid-tolerant species already present in the park turf.

·        Councillor Cooke informed the Board that the event had been a success on social media sites.

·        The Diamond Jubilee picnic had taken place inside the Palace due to the bad weather.  Despite the weather, it was still a success.

·        The Romanian Cultural Olympiad event was no longer going ahead.

·        Duncan Wilson drew the Board’s attention to the Building Exploratory report which addressed the feasibility of the possibilities for a formal learning programme at Alexandra Palace.

·        A discussion followed on the Building Exploratory report, where the following points were raised:

-          the report presented a simple programme which could work well

-          there were some worries that not all areas of the Palace were incorporated, for example, there could be a stronger element of learning about television and transmission

-          the programme was aimed at Primary Schools, as it was easier to fit in with the National Curriculum.  As the programme developed it might be possible to include secondary schools where the information would be at a more technical level

RESOLVED

i)          That the appointment of new lawyers Bates Wells and Braithwaite had been appointed as Trust Lawyers be noted;

ii)         that the events programme for the next three months, in particular major concerts, the Olympic Torch relay and Holland Heineken House be noted;

iii)        that the publication of the findings of the independent security review of the November 2011 Lock and Load event be noted; and

iv)        that the appointment of a Learning Officer to organise a programme of mainly schools-based learning covering the Palace and Park on a one year contract, extendable by a further two years subject to successful grant applications be approved.

To consider the governance report of the Chief Executive, Alexandra Palace and Park.

Duncan Wilson – Chief Executive – introduced the report as set out in the agenda papers.

NOTED

·        The report picked up from work carried out in 2011 and ratified by the Board on taking forward some practical governance improvements, which could be implemented without major and time consuming statutory changes.

·        Councillor Cooke commented that he was pleased to see this report presented to the Board.

·        It was proposed that for the present up to three advisory members could be appointed to the Board, but that could change in the future, as required.  The advisors would not be required to attend every Board meeting, but be available to provide advice and expertise on request.  The advisors would not be paid a stipend for these duties.  Duncan Wilson agreed to report back to the Board specific suggestions.

RESOLVED that

i)          that approval be given to progressing /furthering the appointments in an advisory non-voting capacity  to the Alexandra Palace and Park Board in certain specialist areas of expertise, in line with earlier decisions of the Board;

ii)         the decision of May 2011 in relation to the setting up of an informal Finance, Resource and Audit informal Working Group to follow the APTL Finance and Resources and Audit Committee be enacted, and that a representative be appointed to succeed Councillor Waters;

iii)        that approval be given in principal to the Chief Executive of the Alexandra Palace and Park Trust becoming the Chief Executive of the Alexandra Palace Trading Company, to integrate more closely the operations of the two bodies.

To consider the report of the Park Manager, Alexandra Palace and Park

Mark Evison – Park Manager – introduced the report as set out in the agenda papers.

NOTED

Dog Control Orders

·        Haringey Council was in the process of consulting on Dog Control Orders.  The report details the proposals for Alexandra Park and requests authorisation for Officers to make a formal response to the consultation.

·        The following had been omitted from the original report at paragraph 10.1:

“The Council’s Head of Legal Services has no comments on this report, save to confirm that the Council, as a “primary authority” – within the meaning of the Clean Neighbourhoods and Environment Act 2005 – has a discretion to make dog control orders, and that such orders can be made in relation to Alexandra Palace and Park, being “land which is open to the air and to which the public are entitled or permitted to have access (with or without payment)”.

·        Enforcement of the order would be by Local Authority Enforcement Officers, but it was hoped that this responsibility could be passed to the park security patrol.

·        Signage would be provided by the Local Authority.

·        Following a discussion about dog owners allowing dogs to damage trees in the Park, Councillor Hare suggested that a trail camera could be installed at problem sites.  Mark Evison agreed to look into the practicalities of this.

Road resurfacing

·        The resurfacing had been completed on 1 June.  Funding for the resurfacing had been provided by the Local Authority, with a contribution of £35k from Alexandra Palace.

RESOLVED

i)          that following consideration of the proposals for Dog Control Orders, Officers be authorised to respond formally to the Council;

ii)         that the Advisory and Consultative Committees be requested to consider the proposals for Dog Control Orders and respond to the Council accordingly;

iii)        that the progress of the work to resurface Alexandra Park Way be noted; and

iv)        that the plans for a trail of sporting tree sculptures to be carves during the Olympic Games be noted.

To consider the report of the Head of Regeneration, Alexandra Palace and Park. TO FOLLOW

Duncan Wilson – Chief Executive – introduced the report as set out in the agenda papers.

NOTED:

·        The tabled document – ‘Regeneration Round Up’ – which outlined the progress on the consultation so far.

·        The consultation had been extended by a couple of weeks.  The final date would be at the end of June.

·        Focus groups would be set up and would cover the whole borough.  There was information about the consultation available in all libraries in an attempt to reach residents across the whole borough.

·        Councillor Demirci asked whether the 10,000 copies of the resident letter and survey to the ‘local area’ included Tottenham.  Duncan Wilson explained that the local area in the instance was the surrounding wards to Alexandra Palace.  Councillor Demirci reiterated the need to include the whole borough in the consultation. 

·        A theatre specialist had been appointed to help undertake an assessment of and evaluate the possibilities for the use of the theatre and to develop a business case.  Councillor Hare asked whether the Friends of the Theatre had been consulted / involved in the process.  Duncan Wilson informed Councillor Hare that he had been in correspondence with Nigel Wilmott, and would set up a meeting with the Friends of the Theatre.

·        Specialists had been appointed to pull together the Heritage Lottery Fund bid – this would need to be submitted by November.

·        Forthcoming milestones – Gateway Review and the procurement of a professional services team.

·        Results of the consultation exercise will be reported back to the next Board meeting on 24 July 2012.

RESOLVED

i)          that the on-going regeneration related work particularly in relation to public consultation be noted;

ii)         that the theatre and HLF consultancy appointments be noted; and

iii)        that the forthcoming regeneration activity be noted.

To consider the report of the Director of Finance and Resources, Alexandra Palace and Park. 

Nigel Watts – Director of Finance and Resources, Alexandra Palace – introduced the report as set out in the agenda papers.

NOTED:

·        The first paragraph on page 78 of the report referred to the predicted achievement of the £500k reduction in deficit target.  This was based on the assumption that £90k back rent would have been recouped from Campsbourne, which was no longer the case, meaning that the target may not be achieved.

RESOLVED

that the draft, unaudited results for the financial year ended 31^st March 2012 be noted.

There was no such business.

Tuesday 24 July 2012

Tuesday 6 November 2012

Thursday 7 February 2013

NOTED the dates of future meetings as follows:

Tuesday 24 July 2012

Tuesday 6 November 2012

Thursday 7 February 2013

Items 14 and 15 are likely to be subject of a motion to exclude the press and public from the meeting as they contain exempt information as defined in Section 100a of the Local Government Act 1972; Para 1 – information relating to any individual; Para 2 – information that is likely to reveal the identity of an individual; Para 3 – information relating to the business or financial affairs of any particular person (including the authority holding the information) and Para 7 – any action taken or to be taken in connection with the prevention, investigation or prosecution of crime.

RESOLVED that the press and public be excluded from the meeting for the consideration of agenda items 14 and 15 (minute items 218 and 219) as they contain exempt information as defined in Section 100a of the Local Government Act 1972; Para 1 – information relating to any individual; Para 2 – information that is likely to reveal the identity of an individual; Para 3 – information relating to the business or financial affairs of any particular person (including the authority holding the information) and Para 7 – any action taken or to be taken in connection with the prevention, investigation or prosecution of crime.

APBO219      EXEMPT MINUTES

The exempt minutes of the meeting held on 3 April 2012 were confirmed as a correct record of proceedings.

APBO220      EXEMPT REPORT – SPECIALIST CONSERVATION ARCHITECT – CONTRACT EXTENSION

The recommendations were agreed

APBO221      ANY OTHER EXEMPT BUSINESS THE CHAIR CONSIDERS TO BE URGENT

There was no such business.

To confirm the exempt minutes of the Alexandra Palace and Park Board held on 3 April 2012 as an accurate record of the proceedings

The restricted minutes of the Alexandra Palace and Park Board meeting held on 3 April 2012 were confirmed as an accurate record of proceedings.

To consider the report of the Head of Regeneration, Alexandra Palace and Park.  TO FOLLOW

Duncan Wilson – Chief Executive – introduced the report as set out in the supplementary agenda papers.  The purpose of the report was to extend the current contract with Donald Insall Associates, in order for additional unforeseen works to be undertaken.

RESOLVED

that in accordance with CSO 10.1.05, approval be given to extend the value of Donald Insall Associates contract by approximately £35,000 to cover additional works.

There was no such business.