Agenda and draft minutes

The Chair will consider the admission of any late items of urgent business. (Late items will be considered under the agenda item where they appear. New items with be dealt with at items 9 and 14)

The Clerk to the Board (Mr Hart) advised of items 12 and 13 marked ‘to follow’ on this agenda as they had been subject to ongoing legal negotiations after the despatch date and it had been necessary to capture as much information as possible before the documents were put before the Board.

A member with a personal interest in a matter who attends a meeting of the authority at which the matter is considered must disclose to that meeting the existence and nature of that interest at the commencement of that consideration, or when the interest becomes apparent.

A member with a personal interest in a matter also has a prejudicial interest in that matter if the interest is one which a member of the public, with knowledge of the relevant facts, would reasonably regard as so significant that it is likely to prejudice the member’s judgement of the public interest.

(1)         To approve the unrestricted minutes of the meeting of the Board held on (a) 12 September 2006, and the special meeting held on (b) 25 October 2006; ATTACHED

(2)         To approve the minutes of the Consultative Committee held 7 November (TO FOLLOW)

(3)   To receive the minutes of the Advisory Committee held on 31 October 2006 and to consider any advice and recommendations contained therein (TO FOLLOW)

To consider any questions received in accordance with Standing Order 30.

To consider receiving deputations and/or petitions in accordance with Standing Order 31.

Nil

To advise the Board of the six months results to end of September 2006 and the forecast for the full year 2006/07. (Report of the General Manager)

The Head of Finance introduced this item and reported the improved position and savings compared to last year (as set out in Appendix 3)

RESOLVED

That the Board note the income and expenditure for 6 months to the end of September 2006 contained in the report and summarised at Appendix 1.

To receive a copy of the audit of park works recently submitted to both the Advisory and Consultative Committees. (Report of the General Manager)

The Facilities Manager introduced this item and reported that the report was an update following a request from the Advisory Committee and was therefore not intended as a report to the board other than to advise on what had been previously presented. To this end, the comments of the Director of Finance (as set out in the second despatch of this agenda) were felt to be unfounded. 

RESOLVED

That the Board note the report.

At this point in the meeting Mr Harrington and Mr Loudfoot withdrew from the proceedings.

To consider any new items of business admitted under item 2 above.

Nil Items

The following items are likely to be subject of a motion to exclude the press and public from the meeting as they contain exempt information as defined in section 100A of the Local Government Act 1972; namely information relating to the business or financial affairs of any particular person (including the Authority holding that information), and information which is likely to reveal the identity of an individual.

RESOLVED

            That the Public and press be excluded from the proceedings as the following items contain  exempt information as defined in section 100A of the Local Government Act 1972 namely; Para 1 – Information relating to an individual,  and Para 3 – Information relating to the business or financial affairs of any particular person (including the Authority holding that information).

To approve the exempt minutes of the meeting of the Board held on (a) 12 September 2006, and the special meeting held on (b) 25 October 2006; ATTACHED

(1) Meetings of the Alexandra Palace and Park Board held on (a) 12 September 2006 and (b) 25 October 2006.

RESOLVED

That the Exempt Minutes of the meetings of the Board held on 12 September 2006, and 25 October 2006 be agreed and signed by the Chair as an accurate record.

To resolve that the Master Agreement be signed and sealed on behalf of the charity and note the drafting changes to the supporting documents pursuant to the authority delegated to the General Manager. (Report of the General Manager) TO FOLLOW

AGREED RECOMMENDATIONS

To consider recommendations on the management requirements post transfer of the asset. TO FOLLOW

AGREED RECOMMENDATIONS

To consider any new exempt items of business admitted under item 2 above.       

Nil

6 FEBRUARY 2007

10 APRIL 2007