Agenda and draft minutes

There were no apologies for absence.

At this point in the proceedings (19:35HRS) the Chair MOVED that the Board meeting be adjourned for a period of approx. 15 minutes.   Those Members present (Councillors Beacham and Rainger) agreed and the MOTION was carried nemine contradicente.

The meeting adjourned and reconvened at 19:50HRS.

NOTED

The Chair will consider the admission of any late items of urgent business. (Late items will be considered under the agenda item where they appear. New items with be dealt with at items 11 and 17)

The Chair asked if there were any items of urgent business.  The Clerk (Mr Hart) advised that an additional item of urgent business had been circulated to Members prior to the meeting which would be considered under Item 11 (i) – Planning and Listed Building Consent – Alterations to transmission mast.  Mr Hart advised that reasons for urgency would be stated by officers at the commencement of the item.

Mr Hart also advised that Item 7 – Audit of Accounts had been TABLED (a copy of which would be interleaved with the Minutes) and reasons for lateness would be stated by officers during consideration of the item. 

NOTED

A member with a personal interest in a matter who attends a meeting of the authority at which the matter is considered must disclose to that meeting the existence and nature of that interest at the commencement of that consideration, or when the interest becomes apparent.

A member with a personal interest in a matter also has a prejudicial interest in that matter if the interest is one which a member of the public, with knowledge of the relevant facts, would reasonably regard as so significant that it is likely to prejudice the member’s judgement of the public interest.

There were no declarations of interest.

(1)               To approve the unrestricted minutes of the meeting of the Board held on (a) 4 July 2006, and the special meeting held on (b) 24 July 2006; ATTACHED

(2)               To approve the minutes of the Consultative Committee held 27 June (ATTACHED)and 5 September  2006 (TO FOLLOW)

(3)               To receive the minutes of the Advisory Committee held 29 August 2006 and to consider any recommendations contained therein - TO FOLLOW

The Clerk – Mr Hart, advised the meeting that the Minutes of the meeting of the Statutory Advisory Committee held on 29 August 2006, and those of the Consultative Committee of 5 September 2006 were TABLED (a copy of which will be interleaved with the Minutes).

(1)(a)      Alexandra Palace and Park Board – 4 July 2006

              Councillor Rainger referred to Minute entry AP010 and asked that the minute be amended as follows:

              After the words ‘serve’ in the penultimate paragraph insert the following:

‘ on the basis of gender balance alone’

The Chair asked, and the amendment was accepted.

RESOLVED

That the Minutes of the meeting of the Board held on 4 July 2006 be approved and signed by the Chair subject to the following amendment:

In respect of Minute item AP10, after the words ‘serve’ in the penultimate paragraph insert the following:

‘ on the basis of gender balance alone’

(1)(b) Alexandra Palace and Park Board (Special) – 24 July 2006

RESOLVED

That the Minutes of the meeting of the Board held on 24 July 2006 be approved and signed by the Chair.

(2)       Alexandra Palace and Park Consultative Committee – 27 June 2006 & 5 September  2006

RESOLVED

That the Minutes of the meetings of the Consultative Committee held on 27 June 2006, and 5 September 2006 be approved and signed by the Chair.

(3)    Alexandra Palace and Park Advisory Committee – 29 August 2006

RESOLVED

That the Minutes of the meeting of the Statutory Advisory Committee held on 29 August 2006 be noted.

A resolution of the Advisory Committee of 29 August 2006 was TABLED. Consideration of the resolution was considered under Item 11 – Urgent Business.

Nil

Nil

To receive and consider the audited accounts, associated management accounts and management letter for 2005/06. (Report of the General Manager and external auditors)

The External Auditors - Deloitte & Touché LLP were in attendance during this item and were represented by Mr Pesh Framjee.

In reference to the circulated report Mr Framjee gave a brief outline of its contents and responded to points of clarification.

The Chair asked and the General Manager advised that the reasons for lateness in considering the report were due, in part, to the continuing and time consuming analysis required under SORP 2005 and the need to clear the accounts to present to the Charity Commission as part of their deliberations on the grant of a sec. 36 order to enable the lease with Firoka to be completed.   

                        RESOLVED

1.                  That the audited accounts (including the annual report), management letter and audit opinion for 2005/06 be received;

2.         That having considered and approved the accounts (including the annual report), management letter and audit opinion, Councillor Adjebe nominated to sign the accounts on behalf of the charity together with the letter of representation for the auditors.

To advise the Board of the two months results to end of August 2006 and the forecast for the full year 2006/07. (Report of the General Manager)

The Clerk – Mr Hart advised of a typographical error on the agenda in the title of the item – which should be amended to read ‘the four month results to the end of July 2006.’

NOTED

Mr Harrington, the Finance Manager, advised the Board of the 4 month result to the end of July 2006 and the forecast to the end of the year.

Mr Harrington TABLED revised appendices for Members to consider (a copy of which will be interleaved with the minutes.)

Members were asked to note that the result for period 4 showed a saving of £70K before development costs (set out in Appendix 1 of the report); representing an overall saving against budget of 9.04% for the comparable period.

RESOLVED

That the contents of the report be noted and agreed.         

To update on progress made towards the programme of works for this year’s project items. (Report of the Development Manager)

The Park Development Manager,,Mr Baker, introduced this item which updated the Board on progress on the HLF refurbishment of the park. In particular Mr Baker referred to the issue of Haringey Council not implementing the proposed scheme outside the vehicle entrances and that he had written to the Highways Service at LB Haringey to clarify why this was the case and ask whether they would consider implementing the scheme.  

Mr Willmott commented that at the point of completion of the programme there ought to be some sort of event or ceremony to mark the occasion and highlight the achievements of the scheme.  Mr Baker responded that it was likely that the HLF would also wish to mark the occasion.

Mr Liebeck referred to the recent issues with regard to the gate locking at Redston Road, the incidents of noise disturbance and the means of escape after an assault in the Park.  The Warner Estate Residents Association had recently asked if the gates could be locked and that local residents be advised of the reasons for this.  In response Mr Baker in updating the meeting on progress with recent anti-social behaviour, advised that a decision had been reached previously and by consensus to have that gate remain open.  There was no intention at this stage to change that decision.

In response to questions by Councillor Hare the Chair advised that at the recent Consultative Committee the issue was raised and the comments expressed there were constructive in terms of the way forward. He did not feel that it was now appropriate to change the decision to keep the gates open.

RESOLVED 

i.             That the report be agreed and noted; and

ii.           That the action to monitor and address the overall problems be              noted and that a progress update be given at the next meeting of the Board.  

To ascertain whether there will be a need for a Special meeting of the Board to consider a report relating to the future use of the asset, and to identify possible dates accordingly.

N.B. WOULD MEMBERS PLEASE BRING THEIR DIARIES WITH THEM TO THE MEETING

The General Manager, Mr Holder, advised that there may be a need to convene a special meeting of the Board in Mid/late October to consider the future of the asset following consideration and determination by the Charity Commission of the advertising of the possible disposal of the building through a Section 36 Order. 

The Chair asked that the Clerk contact Members with possible dates to ascertain their availability and advise the Chair accordingly.

NOTED

The Chair advised that in accordance with urgent business he was agreeing to allow 2 additional items of urgent business.

(i)                 Planning and Listed Building Consent – Alterations to transmission masts

The Chair asked that officers state the reasons for urgency in respect of this item.

The Facilities Manager, Mr Loudfoot, advised the meeting that the application had been received by the Trust and there was a statutory  consultation period of 21 days for comments to be submitted to the Planning Service.  As there was not another Board meeting scheduled before 14 November 2006 it was necessary to consider the planning application now to comply with the 21 day period.

Mr Loudfoot advised the Board that the application was submitted to the local planning authority and was for two antenna to be installed on the mast at Alexandra Palace.  The application was submitted by National Grid Wireless (formerly Crown Castle Ltd) on behalf of Siemens VDO Trading Ltd and London Buses for both planning and listed building consent and the purpose of the antennas was to enhance London Buses radio system.  The appendices to the report highlighted the applications together with detailed operation of the radio system for London Buses.

Mr Loudfoot also advised that the Statutory Urgency Advisory Committee had considered the application earlier in the evening and had recommended to the Board that it supported the proposals but  that the local planning authority should be satisfied that the redundant masts of London Buses would be removed within a given timescale. 

The Chair advised the Board that Councillors Beacham, Hare, Peacock and himself were Members of the the Local Authority’s Planning Applications Sub-Committee and were therefore collectively declaring an interest.

The Chair then summarised and it was:

RESOLVED

i.                    that in respect the planning and listed build consent application submitted by National Grid Wireless to install two new colinear antennas on the existing transmission mast at Alexandra Palace the Board raises no objections to the application;

ii.                  that the views of the Statutory Urgency Advisory Committee in respect of the application in that it supported the proposals but also that the local planning authority should be satisfied that the redundant masts of London Buses would be removed within a given timescale, be noted. 

(ii)               Resolution of the Alexandra Park and Palace Statutory Advisory Committee – 29 August 2006

The Clerk advised the Board of the TABLED resolutuion of the Statutory Advisory Committee of 29 August 2006 in the following terms,:

That the Alexandra Palace and Park Board be requested to consider the following resolution of the meeting of the Alexandra Park and Palace Advisory Committee of 29 August 2006 on the Future Use of the Asset when considering this item at the meeting of the Board on 12 September 2006 and take account of the matter prior to making its decision:

            ‘that the Committee recommend strongly to the Alexandra Palace and Park Board at its next meeting on 12 September 2006, that a traffic impact assessment is undertaken  ...  view the full minutes text for item 40.

The following items are likely to be subject of a motion to exclude the press and public from the meeting as they contain exempt information as defined in section 100A of the Local Government Act 1972; namely information relating to the business or financial affairs of any particular person (including the Authority holding that information), and information which is likely to reveal the identity of an individual.

RESOLVED

                        That the Public and press be excluded from the proceedings as the following items contain  exempt information as defined in section 100A of the Local Government Act 1972 namely; Para 1 – Information relating to an individual,  and Para 3 – Information relating to the business or financial affairs of any particular person (including the Authority holding that information).

To approve the exempt minutes of the meeting of the Board held on (a) 4 July 2006, and (b) 24 July 2006. ATTACHED

To consider recommendations on the management requirements post transfer of the asset. (Report of the General Manager)

To consider recommendations on the post of General Manager after transfer of the asset. (Report of the Head of Personnel – London Borough of Haringey)

– To advise the Charity Trustees of further progress made in negotiations with the selected investment partner. (Report of the General Manager)

To consider any new items of business admitted under item 2 above.       

(i)                 New School proposal in Haringey

The General Manager referred to a recent consultation document in respect of the siting of a new school in the Haringey Heartlands developments at Wood Green and the fact that the Board had not been advised or consulted given that there had been mention within the details of a proposal to utilise the playing fields within the park boundaries as part of the new school facilities. The matter had been raised by Councillor Hare at the last meeting of the Advisory Committee.

The Chair expressed his concerns on behalf of the Board at the lack of consultation and that the Director of the Children Service and Councillor Santry, Executive Member, be written to on his behalf expressing concerns at the lack of such consultation.

RESOLVED

That in respect of the recent consultation in respect of the siting of a new school in Wood Green and the fact that the Board had not been advised or consulted given that there had been mention within the details of a proposal to place a school playing field within the park’s boundaries as part of the building of a new school in the Haringey Heartlands area the Director of the Children Service and Councillor Santry, Executive Member be written to expressing the lack of such consultation and concerns of the Board.

14 NOVEMBER 2006,  6 FEBRUARY 2007, 10 APRIL 2007

NOTED