Agenda and draft minutes

Please note that this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method. Although we ask members of the public recording, filming or reporting on the meeting not to include the public seating areas, members of the public attending the meeting should be aware that we cannot guarantee that they will not be filmed or recorded by others attending the meeting. Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on.  By entering the meeting room and using the public seating area, you are consenting to being filmed and to the possible use of those images and sound recordings.

The chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual or may lead to the breach of a legal obligation by the Council.

The Chair referred to the notice of filming at meetings and this information was noted.

Apologies had been received from Councillor Sarah Elliot

The Chair will consider the admission of any late items of urgent business. (Late items will be considered under the agenda item where they appear. New items will be dealt with at items 18 & 27 below)

There was no urgent business. 

There were none.

There were none. 

There were none.

i.              To confirm the unrestricted minutes of the Alexandra Palace and Park Board held on 26 February 2024 and 27 March 2024 as an accurate record of the proceedings.

RESOLVED: That the minutes of the meeting held on 26 February 2024 be agreed and signed as a correct record.

Mr Nigel Willmott had been re-elected as Chair at the last meeting of the Consultative Committee.  The Committee had noted the 151 tonnes of rubbish collected in the Park last year and requested a future report on the latest developments including planning applications in the surrounding area.

Mr John Chilton highlighted that the Friends of The Park had raised concern that the Trust did not have the powers to close the park for more than 14 days for events

Post meeting note: The Trust’s legal advisors had confirmed that there were sufficient powers under the governing Acts of Parliament for all of the events held in the Park fuller information will be provided to the Consultative Committee.

RESOLVED:

That the feedback be noted.

To approve the recommendations.

The meeting heard it would be useful to have the word “Chair” stated somewhere next to the names of the individuals who had been appointed Chair. This would be useful for members of the public and the action had already been agreed in previous meetings. 

The reduction of the number of Consultative Committee members would not take place before the nominations. The next nominations were November 2024 and those occupying the current positions would continue for the full year.

RESOLVED:

               i.         To note membership of the Alexandra Park and Palace Statutory Advisory Committee, as listed in Appendix 1.

              ii.        To note the membership of the Alexandra Park and Palace Consultative Committee, as listed in Appendix 1.

             iii.        To approve the proposed reduction in the number of Consultative Committee co-opted board members (from three to two) and make the subsequent amendment to the Consultative Committee Constitution.

             iv.        To approve the proposed amendment to Part Three, Section B, section 4, paragraph 2 of the Council’s Constitution to reduce the Consultative Committee members from 7 to 6 and; that the Council’s Constitution Working Group and the Council’s Standards Committee be requested to take the recommendation forward (for Full Council approval).

              v.         The Lead Trustee for Whistleblowing would be Councillor Nick da Costa. The Lead Trustee for Sustainability would be Councillor Sean O’ Donovan. The Lead Trustee for Safeguarding would be Councillor Anne Stennett.  The Lead Trustee for Safeguarding would be Equality, Diversity and Inclusion (EDI) Councillor Ahmed Mahbub.  

To note the CEO’s general update report.

The meeting noted their congratulations to the CEO, Ms Emma Dagnes on her OBE.

RESOLVED:

To note the content of the report.

Tonote the report on the Rewild London Project to create a new reed bed in the park and consider any feedback from the stakeholder committees.

RESOLVED:

To note the contents of the report.

To note the update on the community carbon grant funded projects.

RESOLVED:

To note the contents of the report.

To note.

The economic impact that had been assessed was circa £90 million. The details of this in terms of jobs created could be shared. The social benefits were being investigated. Discussions had been held with one of the funders who would put forward a put forward a presentation to contribute to a case study as part of work being done as part of social benefit as Alexandra Palace had been selected as part of the case study.

A report would be submitted back to the board and the Committee as and when details of the progress became more available.

The meeting heard that as part of the report it would be useful to have a section regarding  world disasters, such as the coronavirus crisis as the social benefit of this was worth noting.

RESOLVED:

To note the contents of the report.

To note.

In relation to a query regarding CCTV updates, strategic upgrades to the infrastructure were being made.

It would be possible to disaggregate parking charges and donations. 

RESOLVED:

To note the report.

To note.

There were concerns regarding the small trees that were used by children for climbing and swinging from. The team could be asked to consider a resolution for this, which could include a ‘no climbing’ sign.

RESOLVED:

To note the report.

To note.

The demographic figure of 66% referred to White British.

The Staff turnover of 19.9% seemed low for the leisure industry and queries could be made regarding the figure.

RESOLVED:

To note the report

For information.

RESOLVED:

The decision tracker was noted

There were none.

Items 20 - 26 are likely to be subject of a motion to exclude the press and public from the meeting as they contain exempt information as defined in Section 100a of the Local Government Act 1972; Para 1 – information relating to any individual, Para 2 – Information which is likely to reveal the identity of an individual,  Para 3 - information relating to the business or financial affairs of any particular person (including the authority holding that information), and Para 5 – Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

Items 20 - 26 were subject to a motion to exclude the press and public from the meeting as they contained exempt information as defined in Section 100a of the Local Government Act 1972; Para 1 – information relating to any individual, Para 2 – Information which is likely to reveal the identity of an individual,  Para 3 - information relating to the business or financial affairs of any particular person (including the authority holding that information), and Para 5 – Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

To approve 26 February 2024 & 27 March 2024 exempt minutes as correct records.

RESOLVED: That the exempt minutes of the meeting held on 26 February 2024 be agreed and signed as a correct record.

Relating to Finance, Health & Safety and Human Resources.

The Board considered the exempt information.

.

To note the content and approve the recommendations.

The Board considered the exempt information.

To consider and approve the risk register.

The Board considered the exempt information.

To receive a presentation by Head of Fundraising, Katherine Harding.

The Board considered the exempt information.

To consider and approve the recommendations.

The Board considered the exempt information.

To note the trading subsidiary update.

The Board considered the exempt information.

There was no other exempt business.